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- Tasks: Be the friendly face of the Cambridge Police Department, managing calls and office tasks.
- Company: Join a diverse team dedicated to community safety in Cambridge.
- Benefits: Enjoy competitive pay, potential for hybrid work, and a supportive environment.
- Why this job: Make a difference in your community while gaining valuable office experience.
- Qualifications: High school diploma required; strong communication and organisational skills needed.
- Other info: Great opportunity for career growth in a dynamic office setting.
The predicted salary is between 28800 - 43200 £ per year.
ABOUT THE CAMBRIDGE POLICE DEPARTMENT
The Cambridge Police Department is a dedicated and diverse group of professionals committed to working collaboratively with the community to make the City of Cambridge a safe and desirable place to live, work, worship, and visit. Our mission is to partner.
ESSENTIAL DUTIES AND RESPONSIBILITIES
- Serve as the primary point of contact for all visitors and callers to the Operations and/or Support Division.
- Manage office administrative functions as directed by the Superintendent(s) or designee, including filing, ordering supplies, generating reports, and conducting research projects.
- Receive, screen, and direct incoming telephone calls.
- Research, compile, maintain, and safeguard complex and confidential departmental records and reports, including sick rosters and attendance records.
- Coordinate the annual employee awards ceremony in collaboration with the assigned Commanding Officer.
- Receive incoming mail; open, date-stamp, and distribute to appropriate staff; and handle routine correspondence.
- Assist with scheduling meetings and coordinating calendars.
- Perform other related duties as assigned.
MINIMUM REQUIREMENTS
- High School Diploma or equivalent required; Associate’s degree preferred.
- Minimum of one (1) year of relevant work experience.
- Prior office experience with strong interpersonal, written, and verbal communication skills.
- Demonstrated customer service and public-facing experience.
- Proficiency with Microsoft Office applications (Outlook, Word, Excel).
- The City may require the successful candidate to pass a computer proficiency test at hire or within twelve (12) months of hire.
- Strong organizational and time-management skills.
- Ability to present a professional image both in person and over the telephone.
- Ability to receive and follow supervisory direction.
- Ability to manage multiple tasks and adapt to changing priorities.
- Highly organized, detail-oriented, and able to work both independently and as part of a team.
- Availability to work overtime as needed.
- Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
PHYSICAL DEMANDS
The employee must be physically able to operate standard office equipment, including computers, telephones, calculators, copiers, and fax machines. The position requires prolonged periods of sitting and computer use, the ability to access and retrieve information from electronic systems, and the ability to lift up to 20 pounds. Sufficient mobility is required to travel throughout the City of Cambridge to attend trainings and seminars as necessary.
WORK ENVIRONMENT
This position operates in a general office environment with air conditioning and fluorescent lighting. Noise levels may be elevated during peak activity periods due to frequent phone calls and foot traffic. Equipment used includes phones, personal computers, printers, copiers, and fax machines. This position may be eligible for hybrid work under the City's Telework Policy, depending on operational needs.
REQUIRED DOCUMENTS:
Please upload the following documents to complete your application: Resume, Cover Letter.
Admin Assistant in Cambridge employer: Kinsley Power Systems
Contact Detail:
Kinsley Power Systems Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Admin Assistant in Cambridge
✨Tip Number 1
Network like a pro! Reach out to friends, family, and former colleagues to let them know you're on the hunt for an Admin Assistant role. You never know who might have a lead or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the Cambridge Police Department. Understand their mission and values so you can show how your skills align with their goals. We want to see that you’re genuinely interested in being part of the team!
✨Tip Number 3
Practice your communication skills! As an Admin Assistant, you'll be the first point of contact. Role-play common scenarios with a friend to boost your confidence and ensure you present a professional image.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to connect directly with us.
We think you need these skills to ace Admin Assistant in Cambridge
Some tips for your application 🫡
Craft a Stellar Cover Letter: Your cover letter is your chance to shine! Make sure to highlight your relevant experience and how it aligns with the role of Admin Assistant. We want to see your personality come through, so don’t be afraid to let us know why you’re excited about this opportunity!
Tailor Your Resume: When applying, tailor your resume to match the job description. Focus on your office experience, customer service skills, and proficiency with Microsoft Office. We love seeing how your unique background makes you a great fit for our team!
Show Off Your Communication Skills: Since this role involves a lot of interaction with visitors and callers, make sure your written application reflects your strong communication skills. Use clear and concise language, and double-check for any typos or errors before hitting send!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you have all the necessary documents uploaded. Plus, it shows you’re keen on joining our team at the Cambridge Police Department!
How to prepare for a job interview at Kinsley Power Systems
✨Know the Role Inside Out
Before your interview, make sure you thoroughly understand the Admin Assistant role and its responsibilities. Familiarise yourself with the Cambridge Police Department's mission and values, as this will help you align your answers with what they’re looking for.
✨Showcase Your Organisational Skills
Since the job requires strong organisational abilities, prepare examples from your past experiences that demonstrate how you've effectively managed multiple tasks or projects. Be ready to discuss specific tools or methods you use to stay organised.
✨Practice Your Communication Skills
As an Admin Assistant, you'll be the first point of contact for visitors and callers. Practise clear and professional communication, both verbal and written. Consider doing mock interviews with a friend to refine your responses and ensure you come across as approachable and confident.
✨Prepare for Practical Tests
Be aware that the City may require a computer proficiency test. Brush up on your Microsoft Office skills, especially in Outlook, Word, and Excel. You might want to do some practice exercises to feel more comfortable and confident during the assessment.