At a Glance
- Tasks: Support a dynamic principal with scheduling, communications, and lifestyle management.
- Company: Fast-paced environment with a focus on discretion and professionalism.
- Benefits: Competitive salary, flexible hours, and opportunities for personal growth.
- Other info: Join a vibrant team and enjoy a role that keeps you on your toes!
- Why this job: Be at the heart of exciting projects and make a real difference in daily operations.
- Qualifications: Exceptional organisational skills and experience in high-demand environments.
The predicted salary is between 35000 - 45000 £ per year.
We are seeking a highly organised, discreet, and proactive Executive Assistant to support a dynamic principal across business, personal, and lifestyle operations. This is a fast-paced role requiring exceptional attention to detail, flexibility, and the ability to manage multiple priorities seamlessly.
- Diary & Scheduling
- Manage a complex, ever-changing diary across multiple time zones
- Coordinate meetings, calls, reservations, and appointments
- Prepare daily/weekly schedules, briefing notes, and priority lists
- Act as gatekeeper, prioritising requests and managing competing demands
- Communications & Correspondence
- Draft emails, manage correspondence, and follow-ups
- Liaise with senior stakeholders, external partners, and advisor
- Personal, Lifestyle & Travel
- Oversee personal scheduling, bookings, gifting, and errands
- Coordinate appointments, family logistics, and ad hoc projects
- Manage complex international and domestic travel (flights, hotels, visas, itineraries)
- Ensure seamless travel with real-time adjustments as needed
- Household & Staff Operations
- Support day-to-day household coordination
- Liaise with and oversee household staff schedules and standards
- Assist with recruitment, onboarding, and administration
- Coordinate closely with the principal’s driver on daily logistics and travel
- Projects, Events & Artist Relations
- Track action items and deadlines across multiple workstreams
- Coordinate with teams, vendors, and external partners
- Support planning and execution of events and activations
- Liaise discreetly with music artists and representatives
- Manage confidential logistics with professionalism and discretion
What We’re Looking For
- Exceptional organisational and time-management skills
- High level of discretion and professionalism
- Experience in a fast-paced, high-demand environment
- Strong communication skills and attention to detail
- Ability to anticipate needs and adapt quickly
Executive Assistant - Spanish speaker in London employer: Kinora Group
Join a vibrant and innovative team where your role as an Executive Assistant will be pivotal in supporting a dynamic principal. Our company fosters a collaborative work culture that values discretion, professionalism, and exceptional organisational skills, offering ample opportunities for personal and professional growth. Located in a bustling environment, we provide a unique blend of fast-paced challenges and rewarding experiences, ensuring that every day is both meaningful and fulfilling.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant - Spanish speaker in London
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on opportunities that aren't advertised.
✨Tip Number 2
Nail that interview prep! Research the company and the principal you'll be supporting. Prepare questions that show your interest in their work and how you can make their life easier. Remember, it's all about showcasing your organisational skills!
✨Tip Number 3
Show off your flexibility! In a fast-paced environment, being adaptable is key. Share examples of how you've successfully managed multiple priorities in the past, and highlight your ability to think on your feet.
✨Tip Number 4
Apply through our website! We love seeing candidates who take the initiative. Make sure your application stands out by tailoring it to the specific needs of the role, especially your experience with diary management and communication.
We think you need these skills to ace Executive Assistant - Spanish speaker in London
Some tips for your application 🫡
Show Off Your Organisational Skills:Make sure to highlight your organisational prowess in your application. We want to see how you manage multiple tasks and priorities, so share specific examples that demonstrate your ability to juggle responsibilities seamlessly.
Be Discreet and Professional:Since discretion is key for this role, don’t forget to mention any experiences where you’ve had to handle sensitive information. We appreciate professionalism, so let us know how you maintain confidentiality in your work.
Tailor Your Communication Style:When drafting your application, use a tone that reflects the dynamic nature of our team. We love clear and concise communication, so make sure your emails and correspondence are well-structured and easy to read.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows you’re keen on joining our team!
How to prepare for a job interview at Kinora Group
✨Master the Diary Management
Showcase your ability to manage complex schedules by preparing a mock diary for the interviewer. Highlight how you would prioritise tasks and handle overlapping appointments, especially across different time zones.
✨Communicate Like a Pro
Prepare to discuss your communication style. Bring examples of how you've effectively liaised with senior stakeholders or managed correspondence in previous roles. This will demonstrate your strong communication skills and attention to detail.
✨Flexibility is Key
Be ready to share instances where you've had to adapt quickly to changing circumstances. This could be managing last-minute travel changes or adjusting schedules on the fly. It shows you can thrive in a fast-paced environment.
✨Discretion Matters
Since this role involves handling sensitive information, prepare to discuss how you've maintained confidentiality in past positions. Share specific examples that highlight your professionalism and discretion.
