Personal Assistant - Finance and Strategic Projects Office

Personal Assistant – Finance and Strategic Projects Office

This full-time, permanent role offers a starting salary of £33,538 per annum. Interviews are expected to be held the week commencing 29 September 2025.

The Role

The role will provide proactive PA and administrative support to the Finance and Strategic Projects Office (SPO) within the Directorate of Finance, Infrastructure & HR, contributing to the smooth running of the Finance and SPO Departments.

The role will provide complex diary and meeting organisation, including preparation for meetings, along with email inbox monitoring. The role will Clerk and/or minute meetings as required by the Director of Finance and Director of Strategic Projects Office, which may include paper preparation and distribution and action tracking. The role will proactively manage communication with the key contacts of the Director of Finance and Director of Strategic Projects Office, managing correspondence and phone calls to ensure a positive impression of the departments.

The Person

The successful candidate will be able to demonstrate knowledge and experience of providing executive support to senior staff in a large and complex organisational setting, preferably within the Higher Education sector.

They will also be a self-motivated, organised individual working in a forward-thinking Directorate with good writing skills and competent in use of technology in MS environment.

Directorate/Function

The Directorate for Finance, HR, and Infrastructure plays a critical role in shaping and supporting the University’s strategic and operational success. With a focus on excellence, efficiency, and people-centred practices, it delivers vital services that influence the daily experience of staff and students while enabling long-term institutional growth. These services span financial management, workforce development, and the maintenance of both physical and digital infrastructure – ensuring the University’s operations and ambitions are fully supported. With a clear focus on service quality, innovation, and people-first practices, the Directorate operates in close partnership with academic faculties and senior leadership to ensure institutional goals are achieved. It is driven by a commitment to excellence, service, and sustainable progress, promoting a culture where collaboration, innovation and transformation thrive. This is an opportunity to join a proactive, solutions-focused team whose work directly contributes to the University’s continued success.

Why Join Us?

We offer a range of benefits, including:

• 35 days annual leave
• Employee Assistance Programme helps with any work-related problems having a wider impact on your life and gives you access to the savings centre
• Discounts on Perks a Work
• Course fee waiver scheme and discounted courses across the University
• Learn new skills with priority access to thousands of courses via LinkedIn Learning
• Season ticket loans up to £10,000 to help you spread the cost of commuting and get the best value for money

We are a place-based organisation, proud of our location in Kingston and the civic role we play in our community. Our campuses inspire collaborative, innovative and creative communities. Being present on campus is important to us because it helps us to create a sense of belonging for both our staff and students. Therefore, staff are expected to be on campus for the majority of their working week.

Kingston University values

As an employee of Kingston University you are expected to work to our values framework. Our values underpin everything that we do, they shape how we interact with each other; how we support our students; and how we achieve our strategic objectives.

Inclusive: to value the diversity of students and staff, treating them respectfully.

Innovative: to apply new methods or ideas to facilitate progress.

Ambitious: to pursue excellence for oneself, the university and our communities.

Enterprising: to recognise and act on opportunities.

Our commitment to Equality, Diversity and Inclusion

Bring your true self, expertise, and passion to Kingston where we are continuing to strive to build a university where authentic inclusion and belonging is at its heart. Every one of our staff and students’ identities, backgrounds and diverse experiences makes us who we are – so harness and embrace yours by applying today. We welcome applications from Black, Asian and Minority Ethnic backgrounds, LGBTQ+ communities and those with disabilities.

Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. Where required, this may include entry clearance or continued leave to remain under the Points Based Immigration Scheme.

Seniority level

• Associate

Employment type

• Full-time

Job function

• Administrative

Industries

• Higher Education

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