At a Glance
- Tasks: Coordinate graduation and award documents, ensuring smooth administration and support during ceremonies.
- Company: Join a supportive team within the Academic Registry of a vibrant university.
- Benefits: Part-time hours, hybrid work model, and a competitive salary.
- Other info: Opportunity for professional growth in a dynamic academic environment.
- Why this job: Make a difference in students' lives by celebrating their achievements.
- Qualifications: Strong organisational skills and excellent communication; administrative experience preferred.
The predicted salary is between 20404 - 20404 £ per year.
We are seeking a Graduations & Award Documents Co-ordinator to provide excellent and efficient administration across our award documents service. The post holder will be responsible for providing an effective service to students, staff, collaborative partners, alumni and third parties in the UK and internationally.
You will be responsible for maintaining our various noticeboards covering enquiries and orders and will be required to keep within our service level agreements for response times. You will also provide support to the Assistant Registrar (Graduations and Awards) during the graduation periods, assisting in the production, checking and sorting of graduation documentation and supporting on the day at graduation ceremonies.
As a key member of the team, you will contribute to the overall smooth running of the department, providing excellent administrative support, working flexibly when necessary and covering absence within the team when required. We are looking for a professional and proactive team player. You will be working in a welcoming environment within a small and supportive team based within Academic Registry.
With proven administrative experience, you will have strong organisational skills, excellent communication, good attention to detail and a positive approach to your work. The ability to manage workloads effectively and provide accurate information and documentation is essential. Whilst knowledge of SITS is not essential, the ability to learn new systems and databases is important.
This is a hybrid role with the expectation of being on campus 2 days a week.
The Academic Services Directorate includes Research & Impact, Knowledge Exchange, Academic Registry, Quality Assurance and Enhancement, the Learning and Teaching Enhancement Centre, Brand, Communications and Public Affairs and Development, Alumni Relations & Engagement (DARE). Collectively the Directorate supports academics in their research and KE activities and supports some of the University’s governance and decision-making committees, maintains academic regulations, develops and implements academic policies, oversees the quality and standards of academic provision and leads the development of education practices across the University.
The Directorate is responsible for stimulating cutting edge research, impact and knowledge exchange and supporting a vibrant community of graduate research students, to increase the volume, impact and visibility of our research and business activities. We actively liaise with Faculties and researchers to support and develop research activities across all disciplines and provide related training and development opportunities. We foster interdisciplinary working to promote, advance and share knowledge with the overall aim of securing new revenue sources and contributing to regional prosperity. Our goal is to foster and sustain a vibrant research culture in which our researchers and research students can flourish.
As a directorate, we identify opportunities for innovation, see change as an opportunity, value constructive feedback and share good practice across the University.
This is a part time (22.20 hours per week), fixed term position for 2 years with a starting salary of £20,404.20 per annum (60% pro rata to £34,007 per annum). Interviews are expected to be held on Thursday 4 June 2026. For informal enquiries, please contact Ms Dawn Britton, Assistant Registrar (Graduation & Awards).
Graduations & Award Documents Co-ordinator employer: KINGSTON UNIVERSITY
As a Graduations & Award Documents Co-ordinator, you will thrive in a supportive and collaborative environment that values your contributions to the academic community. Our commitment to employee growth is evident through ongoing training opportunities and a culture that encourages innovation and feedback. With a hybrid working model and a focus on work-life balance, this role offers a unique chance to make a meaningful impact while enjoying the benefits of a flexible workplace.
StudySmarter Expert Advice🤫
We think this is how you could land Graduations & Award Documents Co-ordinator
✨Tip Number 1
Network like a pro! Reach out to current or former employees in similar roles. They can give you the inside scoop on what it’s really like and might even put in a good word for you.
✨Tip Number 2
Prepare for the interview by researching the department and its goals. Show us that you understand how your role as a Graduations & Award Documents Co-ordinator fits into the bigger picture.
✨Tip Number 3
Practice your communication skills! Since this role involves liaising with students and staff, being able to convey information clearly and confidently is key. Try mock interviews with friends or family.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Graduations & Award Documents Co-ordinator
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your application to highlight how your skills and experience align with the role of Graduations & Award Documents Co-ordinator. We want to see how you can contribute to our team, so don’t hold back on showcasing your relevant experience!
Show Off Your Organisational Skills:Since this role requires strong organisational skills, give us examples of how you've managed workloads effectively in the past. Whether it’s juggling multiple tasks or keeping track of important deadlines, we want to know how you keep everything running smoothly.
Communicate Clearly:Excellent communication is key for this position. When writing your application, be clear and concise. Use straightforward language and make sure your points come across effectively. We appreciate a positive tone that reflects your enthusiasm for the role!
Apply Through Our Website:Don’t forget to submit your application through our website! It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be good to go!
How to prepare for a job interview at KINGSTON UNIVERSITY
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the responsibilities of a Graduations & Award Documents Co-ordinator. Familiarise yourself with the key tasks mentioned in the job description, such as maintaining noticeboards and supporting graduation ceremonies. This will help you demonstrate your knowledge and enthusiasm for the role.
✨Show Off Your Organisational Skills
Since this role requires strong organisational skills, prepare examples from your past experiences where you've successfully managed workloads or maintained accurate documentation. Be ready to discuss how you prioritise tasks and ensure deadlines are met, especially during busy periods like graduations.
✨Communicate Clearly and Confidently
Excellent communication is crucial for this position. Practice articulating your thoughts clearly and concisely. During the interview, listen carefully to questions and respond thoughtfully. You might even want to prepare a few questions of your own to show your interest in the team and the department.
✨Embrace Flexibility and Teamwork
As a key member of a small team, being a proactive team player is essential. Think of examples that showcase your ability to work collaboratively and adapt to changing circumstances. Highlight any experience you have in supporting colleagues or covering for absences, as this will resonate well with the interviewers.
