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For Companies At a Glance
- Tasks: Support the Faculty Leadership Team with diary management, meetings, and travel arrangements.
- Company: Join Kingston School of Art, a top UK institution known for creativity and innovation.
- Benefits: Enjoy 35 days annual leave, discounts, and access to thousands of courses via LinkedIn Learning.
- Why this job: Be part of a friendly team in a dynamic environment that values diversity and creativity.
- Qualifications: Experience in diary management and strong communication skills are essential.
- Other info: Opportunities for project involvement and professional development await you!
The predicted salary is between 34007 - 47610 £ per year.
Overview
Join to apply for the Faculty Executive Support Coordinator role at Kingston University.
This is a full-time, permanent position with a starting salary of £34,007 per annum. Interviews are expected to be held on 22nd/23rd (TBC) September 2025.
The Role
Kingston School of Art is looking to recruit a Faculty Executive Support Coordinator who will provide Personal Assistant (PA) support to the Faculty Leadership Team. Previous experience of diary management is essential, as well as good working knowledge of administrative procedures and processes. Knowledge and experience of Higher Education or public sector administration is desirable.
You will manage schedules, meetings, deal with correspondence and book travel to ensure smooth operations, allowing executives to focus on their core responsibilities. Supporting the FLT requires quick thinking and flexibility to adapt your workload throughout the day, to meet requirements. This role requires exceptional organisation, discretion and flexibility.
As a key member of the Faculty Office, you will contribute to the overall efficient running of the faculty, providing a highly efficient and effective administrative service to the faculty leadership team and Heads of School, covering for absent team members when required. There will be opportunities to become involved in project work as part of your daily role and responsibilities, whether this be supporting events or overseeing logistics.
The Person
We are looking for a professional, friendly, self-motivated, and pro-active team player. You will be working in an inclusive environment alongside a small but friendly team that supports one another through the day to day running of the faculty office.
You will have excellent communications skills, attention to detail, and a confident and proactive approach to your work. The ability to build good working relationships across the faculty and university is essential, and listening effectively and responding sensitively to others is important. You will work closely with the Faculty Support Manager and the other Executive Support Coordinators.
The Faculty
Kingston School of Art (KSA) has a strong heritage. Since its origins in the late 19th century it has established an exceptional reputation and become one of the UK\’s leading art and design educational institutions.
The Faculty combines a dedication to creative risk-taking, innovation and experimentation with a commitment to working with numerous local, national and global partners and collaborators to lead and shape the future of the creative and cultural industries. As an Art School within a university, KSA fuses the benefits of an art and design-focused identity with the ability to be at the forefront of exciting cross-disciplinary developments in diverse areas such as health, business, engineering and the humanities and social sciences.
Ranked in the top five per cent of the world for art and design education by QS Top Universities, KSA produces globally celebrated alumni, high performing courses, impactful research performance and regularly achieves industry and student awards while engaging with the latest thinking from industry practitioners.
The Faculty works with leading brands and institutions forging exciting partnerships with organisations like the ICA, the Design Museum and the BFI. More recently, the Faculty has expanded its international presence through partnerships with the Indian Institute of Art and Design and the Pratt Institute in Brooklyn, America.
Why Join Us?
We offer a range of benefits, including:
- 35 days annual leave (Full time equivalent)
- Employee Assistance Programme helps with any work-related problems having a wider impact on your life and gives you access to the savings centre
- Discounts on Perks a Work
- Course fee waiver scheme and discounted courses across the University
- Learn new skills with priority access to thousands of courses via LinkedIn Learning
- Season ticket loans up to £10,000 to help you spread the cost of commuting and get the best value for money
Values
Kingston University values:
- Innovative: To apply new methods or ideas to facilitate progress
- Inclusive: To value the diversity of students and staff, treating them respectfully
- Enterprising: To recognise and act on opportunities
- Ambitious: To pursue excellence for oneself, the University, and our communities
Bring your true self, expertise, and passion to Kingston where we are continuing to strive to build a university where authentic inclusion and belonging is at its heart. Every one of our staff and students’ identities, backgrounds and diverse experiences makes us who we are – so harness and embrace yours by applying today. We welcome applications from Black, Asian and Minority Ethnic backgrounds, LGBTQ+ communities and those with disabilities.
Candidates must be able to demonstrate their eligibility to work in the UK in accordance with the Immigration, Asylum and Nationality Act 2006. Where required, this may include entry clearance or continued leave to remain under the Points Based Immigration Scheme.
Seniority level
- Associate
Employment type
- Full-time
Job function
- Administrative
- Industries: Higher Education
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Faculty Executive Support Coordinator employer: KINGSTON UNIVERSITY
Contact Detail:
KINGSTON UNIVERSITY Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Faculty Executive Support Coordinator
✨Tip Number 1
Familiarise yourself with the specific administrative procedures and processes used in higher education. Understanding how universities operate can give you an edge in interviews, as you'll be able to speak knowledgeably about the environment you'll be working in.
✨Tip Number 2
Network with current or former employees of Kingston University or similar institutions. They can provide insights into the culture and expectations of the role, which can help you tailor your approach during the interview.
✨Tip Number 3
Prepare examples of how you've successfully managed multiple tasks or adapted to changing priorities in previous roles. This will demonstrate your quick thinking and flexibility, which are crucial for the Faculty Executive Support Coordinator position.
✨Tip Number 4
Research Kingston School of Art's recent projects and partnerships. Being able to discuss these during your interview shows your genuine interest in the faculty and highlights your proactive approach to understanding their work.
We think you need these skills to ace Faculty Executive Support Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience, especially in diary management and administrative procedures. Use specific examples that demonstrate your organisational skills and ability to adapt to changing workloads.
Craft a Compelling Cover Letter: In your cover letter, express your enthusiasm for the role and Kingston School of Art. Mention how your skills align with their values of innovation, inclusivity, and ambition. Be sure to include any experience in higher education or public sector administration.
Showcase Communication Skills: Since excellent communication is key for this role, consider including examples of how you've effectively built relationships in previous positions. Highlight your proactive approach and ability to listen and respond sensitively to others.
Proofread Your Application: Before submitting, carefully proofread your application materials. Check for spelling and grammatical errors, and ensure that all information is clear and concise. A polished application reflects your attention to detail, which is crucial for this position.
How to prepare for a job interview at KINGSTON UNIVERSITY
✨Showcase Your Diary Management Skills
Since diary management is essential for this role, be prepared to discuss your previous experiences in managing schedules. Bring examples of how you effectively organised meetings and prioritised tasks to ensure smooth operations.
✨Demonstrate Flexibility and Quick Thinking
The role requires adaptability throughout the day. Share instances where you had to think on your feet and adjust your workload to meet changing demands. This will highlight your ability to thrive in a dynamic environment.
✨Emphasise Communication Skills
Excellent communication is key in this position. Be ready to explain how you've built strong working relationships in past roles. Use specific examples to illustrate your ability to listen effectively and respond sensitively to colleagues and stakeholders.
✨Familiarise Yourself with Higher Education Administration
While experience in higher education is desirable, showing that you understand the unique challenges and processes within this sector can set you apart. Research Kingston University and its values to demonstrate your genuine interest in the institution.
