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- Tasks: Assist the Operations Director with logistics, administration, and HSE compliance in a dynamic environment.
- Company: Join Kingston Recruitment, a trusted agency connecting talent with top local employers across various sectors.
- Benefits: Flexible part-time hours (25-30 per week) and opportunities for professional growth.
- Why this job: Be part of a supportive team, enhance your skills, and contribute to smooth operations in a fast-paced setting.
- Qualifications: Ideal candidates have logistics experience, strong organisational skills, and proficiency in Microsoft Office.
- Other info: Follow us on X @KingstonRecLtd for job alerts and updates!
On behalf of our client, we are currently recruiting for a highly organised and proactive Operations Planning Assistant to support the Operations Director within a busy and fast-moving environment. This role will be 25-30 hours per week. This is a varied role with key responsibility for assisting in the coordination of transport and logistics, while also providing administrative support on Health, Safety & Environmental (HSE) matters. The successful candidate will help ensure smooth day-to-day operations through effective communication, data handling, and cross-departmental support.
Key Responsibilities:
- Provide comprehensive administrative support to the Operations Director
- Coordinate and monitor transport and logistics activities
- Maintain HSE records, assist with compliance documentation and audit preparation
- Assist in developing and updating operational plans and schedules
- Liaise with internal departments to ensure efficient service delivery
- Prepare reports and documentation for meetings and reviews
- Analyse operational data to highlight trends and improvement areas
- Support with general operational administration as required
Skills & Experience Required:
- Previous experience in logistics/transport administration (desirable)
- Understanding of HSE requirements and documentation (desirable)
- Excellent organisational and problem-solving skills
- Strong attention to detail and time management
- Proficient in Microsoft Office, especially Excel and Word
- Clear communicator with the ability to work independently and as part of a team
Operations Assistant - Part time employer: Kingston Recruitment
Contact Detail:
Kingston Recruitment Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Assistant - Part time
✨Tip Number 1
Familiarise yourself with the logistics and transport industry. Understanding the key players, trends, and challenges can help you speak confidently about your knowledge during interviews.
✨Tip Number 2
Brush up on your HSE knowledge. Since this role involves compliance documentation, being well-versed in Health, Safety & Environmental regulations will set you apart from other candidates.
✨Tip Number 3
Showcase your organisational skills by preparing examples of how you've successfully managed multiple tasks or projects in the past. This will demonstrate your ability to thrive in a busy environment.
✨Tip Number 4
Network with professionals in the logistics field. Engaging with others on platforms like LinkedIn can provide insights into the company culture and may even lead to referrals.
We think you need these skills to ace Operations Assistant - Part time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in logistics and transport administration. Emphasise any previous roles where you provided administrative support, especially in a fast-paced environment.
Craft a Strong Cover Letter: Write a cover letter that showcases your organisational skills and attention to detail. Mention specific examples of how you've successfully coordinated logistics or supported operational processes in the past.
Highlight HSE Knowledge: If you have experience with Health, Safety & Environmental documentation, be sure to mention it. Explain how you’ve contributed to compliance and audit preparations in previous roles.
Showcase Communication Skills: In your application, demonstrate your ability to communicate effectively. Provide examples of how you've liaised with different departments to ensure smooth operations and service delivery.
How to prepare for a job interview at Kingston Recruitment
✨Show Your Organisational Skills
As an Operations Assistant, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or projects simultaneously. This will demonstrate your ability to handle the varied responsibilities of the role.
✨Familiarise Yourself with HSE Regulations
Understanding Health, Safety & Environmental (HSE) requirements is crucial for this position. Brush up on relevant regulations and be ready to discuss how you've handled compliance documentation in previous roles, even if it's not extensive.
✨Highlight Your Communication Skills
Effective communication is essential in a fast-paced environment. Be prepared to share instances where you successfully liaised with different departments or resolved conflicts, showcasing your ability to work both independently and as part of a team.
✨Demonstrate Data Handling Proficiency
Since the role involves analysing operational data, make sure to mention your proficiency in Microsoft Excel. Discuss any experience you have with data analysis or reporting, as this will show your capability to highlight trends and suggest improvements.
