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- Tasks: Support senior leadership and ensure smooth office operations with varied administrative tasks.
- Company: Join a well-established professional organisation in Hull.
- Benefits: Gain valuable experience, develop skills, and enjoy a supportive work environment.
- Why this job: Be the backbone of the office and make a real difference every day.
- Qualifications: Previous office admin experience and strong organisational skills required.
- Other info: Dynamic role with opportunities for growth and learning.
The predicted salary is between 24000 - 36000 £ per year.
We are currently recruiting for an Office Administrator to join a well-established professional organisation. This is a varied and responsible role supporting senior leadership and ensuring the smooth day-to-day running of the office.
The successful candidate will provide high-level administrative and secretarial support, acting as a key point of coordination across departments while maintaining efficient office processes and communication.
Key Responsibilities- Act as Personal Assistant to Directors, providing comprehensive administrative support.
- Coordinate office communications and act as a central point of contact within the office.
- Provide secretarial and administrative support to engineers and technical staff when required.
- Prepare documentation and assist with collating information for project submissions.
- Manage routine correspondence including typing letters, emails, and general documentation.
- Answer incoming telephone calls and respond to queries or direct them to the appropriate contact.
- Maintain and coordinate departmental diaries, scheduling appointments and meetings.
- Arrange and coordinate meetings, ensuring appropriate facilities, equipment, and documentation are available.
- Monitor and manage Directors’ emails during periods of absence where required.
- Organise travel arrangements for staff, including transport and accommodation if needed.
- Support new starters by ensuring they have the appropriate equipment, including IT access and office resources.
- Maintain records relating to office utilities such as gas and electricity suppliers.
- Liaise with reception to ensure internal telephone directories and extensions are up to date.
- Assist with monitoring staff holiday records on behalf of the Director.
- Complete weekly timesheet submissions and project allocations within internal systems.
- Prepare and reconcile expense claims where required.
- Follow company quality assurance, environmental, health & safety, and data protection policies.
- Maintain awareness of company procedures and support the consistent application of internal processes.
- Previous experience within an office administration, PA, or secretarial role.
- Strong organisational skills with the ability to manage multiple priorities and deadlines.
- Excellent communication and interpersonal skills.
- Confident using Microsoft Office and general office systems.
- High level of attention to detail and professionalism.
Office Administrator (Temp - Perm), Hull employer: Kingston Recruitment Ltd
Contact Detail:
Kingston Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Administrator (Temp - Perm), Hull
✨Tip Number 1
Network like a pro! Reach out to your connections on LinkedIn or even in person. Let them know you're on the lookout for an Office Administrator role. You never know who might have the inside scoop on openings!
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and think about how your skills as an Office Administrator can contribute to their success. This will help you stand out during the interview!
✨Tip Number 3
Practice your communication skills! As an Office Administrator, you'll be the go-to person for coordination. Role-play common interview questions with a friend to boost your confidence and refine your responses.
✨Tip Number 4
Don't forget to apply through our website! We regularly update our job listings, and applying directly can give you a better chance of landing that temp-to-perm Office Administrator position in Hull.
We think you need these skills to ace Office Administrator (Temp - Perm), Hull
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Administrator role. Highlight relevant experience and skills that match the job description, like your organisational skills and proficiency in Microsoft Office.
Craft a Catchy Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for the role. Mention specific responsibilities from the job description and how your past experiences align with them.
Show Off Your Communication Skills: Since this role involves a lot of communication, make sure your application reflects your strong interpersonal skills. Use clear and concise language, and don’t forget to proofread for any typos!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you’re considered for the role without any hiccups!
How to prepare for a job interview at Kingston Recruitment Ltd
✨Know Your Role Inside Out
Before the interview, make sure you thoroughly understand the Office Administrator role. Familiarise yourself with the key responsibilities listed in the job description, such as providing administrative support and coordinating communications. This will help you demonstrate your knowledge and show how your experience aligns with what they’re looking for.
✨Showcase Your Organisational Skills
Since this role requires strong organisational skills, be prepared to discuss specific examples from your past experiences where you successfully managed multiple priorities or deadlines. Use the STAR method (Situation, Task, Action, Result) to structure your answers and highlight your ability to keep things running smoothly.
✨Brush Up on Microsoft Office
As the job mentions a need for confidence in using Microsoft Office, take some time to refresh your skills. Be ready to talk about how you've used these tools in previous roles, whether it’s creating documents, managing spreadsheets, or scheduling meetings. If possible, mention any advanced features you’re familiar with that could benefit the team.
✨Prepare Questions to Ask
Interviews are a two-way street, so prepare thoughtful questions to ask your interviewers. Inquire about the team dynamics, office culture, or how success is measured in the role. This shows your genuine interest in the position and helps you assess if the company is the right fit for you.