At a Glance
- Tasks: Support senior leaders by managing communication, diaries, and logistics for meetings and events.
- Company: Join Kingsley Napley, a professional services firm that values its people.
- Benefits: Enjoy a competitive salary, health insurance, and wellness support.
- Other info: Opportunities for growth and a supportive team culture await you.
- Why this job: Be a key player in a dynamic environment, making a real impact on leadership success.
- Qualifications: Experience as an EA or PA with strong organisational and communication skills.
The predicted salary is between 40000 - 50000 € per year.
We’re looking for an exceptional Executive Assistant to join our Practice Support team, acting as a true business partner to our Senior Leadership Team. This is a high-impact role supporting five senior Executives, where you’ll play a critical part in enabling leaders to focus on strategic priorities by anticipating needs, managing complexity, and acting as a trusted gatekeeper to the wider business.
The role as Executive Assistant includes:
- Acting as the first point of contact for the Senior Leadership Team, handling incoming and outgoing communication with diplomacy and discretion.
- Proactively managing complex diaries and inboxes, prioritising with confidence in a fast-paced, deadline-driven environment.
- Gatekeeping effectively by screening requests, triaging work, and redirecting tasks to the appropriate teams or committees.
- Preparing high-quality documentation and ensuring materials are accurate, concise and fit for Executive review.
- Arranging and managing internal and external meetings, conferences and events, handling all logistics end-to-end.
- Attending meetings, taking clear minutes and notes, tracking actions and following up to ensure delivery.
- Supporting concurrent projects, carrying out research, managing timelines and maintaining oversight of deliverables.
- Acting as a delegate and proxy when required, communicating with conviction and professionalism.
- Collaborating closely with the wider EA team, including providing holiday and absence cover to ensure seamless support at all times.
About you:
- You’ll be an experienced EA or PA who has previously supported senior Executives within professional services.
- Thrives in a busy, high-pressure environment with multiple stakeholders.
- Builds strong relationships quickly and operates with complete confidentiality.
- Is highly organised, analytical, and confident managing competing priorities.
- Takes ownership, uses initiative and follows work through to completion.
- Has advanced skills in Outlook, Word, Excel, PowerPoint and Adobe.
- Communicates clearly and professionally, with meticulous attention to detail.
- Remains calm, resilient and approachable, even in demanding situations.
Benefits:
At Kingsley Napley, we believe in rewarding our people and supporting their wellbeing. We offer:
- Pension scheme with firm contributions.
- Life assurance, permanent health insurance, private medical insurance and dental insurance.
- Annual salary review, promotion opportunities and discretionary performance award.
- 24/7 available Employee Assistance & Therapy programme.
- 6 free therapy sessions through Self Space.
- Cycle to work scheme and in office bike storage, season ticket loan.
- Health screenings.
- Holiday buy/sell.
Executive Assistant employer: Kingsley Napley
At Kingsley Napley, we pride ourselves on being an exceptional employer that values the contributions of our team members. Our supportive work culture fosters collaboration and professional growth, offering numerous opportunities for advancement within a dynamic environment. Located in a vibrant area, we provide a comprehensive benefits package that prioritises employee wellbeing, ensuring that you can thrive both personally and professionally while making a meaningful impact as an Executive Assistant.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to current or former employees at the company through LinkedIn. A friendly chat can give you insider info and might even lead to a referral.
✨Tip Number 2
Prepare for the interview by researching the Senior Leadership Team. Knowing their backgrounds and priorities will help you tailor your responses and show you’re genuinely interested in supporting them.
✨Tip Number 3
Practice your communication skills! As an Executive Assistant, you'll need to convey information clearly and professionally. Try mock interviews with friends or family to build confidence.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, it shows you’re serious about joining our team.
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Executive Assistant role. Highlight your experience supporting senior executives and managing complex diaries, as this will show us you understand the demands of the position.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for our Practice Support team. Share specific examples of how you've handled high-pressure situations and built strong relationships in previous roles.
Showcase Your Skills:We want to see your advanced skills in action! Mention your proficiency in Outlook, Word, Excel, PowerPoint, and Adobe. If you have any relevant certifications or training, don’t forget to include those too!
Apply Through Our Website:To make sure your application gets the attention it deserves, apply directly through our website. This way, we can easily track your application and get back to you quicker!
How to prepare for a job interview at Kingsley Napley
✨Know Your Executives
Before the interview, take some time to research the Senior Leadership Team you'll be supporting. Understand their roles, priorities, and any recent news about them or the company. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Master the Art of Communication
As an Executive Assistant, communication is key. Practice articulating your thoughts clearly and concisely. During the interview, demonstrate your ability to handle complex information with diplomacy and discretion, as this will be crucial in your role.
✨Showcase Your Organisational Skills
Be prepared to discuss how you manage competing priorities and complex schedules. Bring examples of how you've successfully handled multiple tasks in a fast-paced environment. This will highlight your organisational prowess and ability to thrive under pressure.
✨Prepare for Scenario Questions
Expect scenario-based questions that assess your problem-solving skills and ability to act as a gatekeeper. Think of specific situations where you've triaged requests or managed logistics for meetings. Sharing these experiences will illustrate your capability to support senior executives effectively.
