At a Glance
- Tasks: Support senior leaders by managing communication, diaries, and logistics for meetings and events.
- Company: Join Kingsley Napley, a professional services firm that values teamwork and inclusivity.
- Benefits: Enjoy a competitive salary, health insurance, gym discounts, and flexible holiday options.
- Other info: Opportunities for career growth and a supportive workplace culture.
- Why this job: Be a key player in a dynamic environment, making a real impact on leadership success.
- Qualifications: Experience as an EA or PA with strong organisational and communication skills.
The predicted salary is between 45000 - 55000 € per year.
We’re looking for an exceptional Executive Assistant to join our Practice Support team, acting as a true business partner to our Senior Leadership Team. This is a high-impact role supporting five senior Executives, where you’ll play a critical part in enabling leaders to focus on strategic priorities by anticipating needs, managing complexity, and acting as a trusted gatekeeper to the wider business.
The role As Executive Assistant, you will:
- Act as the first point of contact for the Senior Leadership Team, handling incoming and outgoing communication with diplomacy and discretion.
- Proactively manage complex diaries and inboxes, prioritising with confidence in a fast-paced, deadline-driven environment.
- Gatekeep effectively by screening requests, triaging work, and redirecting tasks to the appropriate teams or committees.
- Prepare high-quality documentation and ensure materials are accurate, concise and fit for Executive review.
- Arrange and manage internal and external meetings, conferences and events, handling all logistics end-to-end.
- Attend meetings, take clear minutes and notes, track actions and follow up to ensure delivery.
- Support concurrent projects, carrying out research, managing timelines and maintaining oversight of deliverables.
- Act as a delegate and proxy when required, communicating with conviction and professionalism.
- Collaborate closely with the wider EA team, including providing holiday and absence cover to ensure seamless support at all times.
About you You’ll be an experienced EA or PA who:
- Has previously supported senior Executives within professional services.
- Thrives in a busy, high-pressure environment with multiple stakeholders.
- Builds strong relationships quickly and operates with complete confidentiality.
- Is highly organised, analytical, and confident managing competing priorities.
- Takes ownership, uses initiative and follows work through to completion.
- Has advanced skills in Outlook, Word, Excel, PowerPoint and Adobe.
- Communicates clearly and professionally, with meticulous attention to detail.
- Remains calm, resilient and approachable, even in demanding situations.
Benefits At Kingsley Napley, we believe in rewarding our people and supporting their wellbeing. We offer:
- Pension scheme with firm contributions.
- Life assurance, permanent health insurance, private medical insurance and dental insurance.
- Annual salary review, promotion opportunities and discretionary performance award.
- 24/7 available Employee Assistance & Therapy programme.
- 6 free 11 therapy sessions through Self Space.
- Cycle to work scheme and in office bike storage, season ticket loan.
- Health screenings.
- Holiday buy/sell/bank.
- GymFlex: discounted gym rates, wellness subsidy, gym loan.
- Holiday accrual with length of service.
- Time off for good causes.
Kingsley Napley is proud to be an equal opportunities employer. We welcome applications from all backgrounds and are committed to creating an inclusive workplace.
Executive Assistant employer: Kingsley Napley
At Kingsley Napley, we pride ourselves on being an exceptional employer that values the contributions of our Executive Assistants. Our supportive work culture fosters collaboration and professional growth, offering numerous benefits such as a comprehensive pension scheme, private medical insurance, and opportunities for career advancement. Located in a vibrant area, we provide a dynamic environment where you can thrive while making a meaningful impact alongside our Senior Leadership Team.
StudySmarter Expert Advice🤫
We think this is how you could land Executive Assistant
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Executive Assistant role. You never know who might have the inside scoop on openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leaders. Understand their values and priorities so you can tailor your responses to show how you can support them effectively as their EA.
✨Tip Number 3
Practice your communication skills! As an EA, you'll need to handle sensitive information with discretion. Mock interviews with friends can help you articulate your experience and demonstrate your professionalism.
✨Tip Number 4
Don't forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who are proactive about their job search!
We think you need these skills to ace Executive Assistant
Some tips for your application 🫡
Tailor Your Application:Make sure to customise your CV and cover letter for the Executive Assistant role. Highlight your experience supporting senior executives and managing complex tasks, as this will show us you understand what we're looking for.
Showcase Your Skills:We want to see your advanced skills in Outlook, Word, Excel, PowerPoint, and Adobe. Include specific examples of how you've used these tools to manage diaries, prepare documentation, or support projects effectively.
Be Professional and Clear:When writing your application, communicate clearly and professionally. Pay attention to detail, as this reflects the meticulous nature we expect from an Executive Assistant. A well-structured application can make a great first impression!
Apply Through Our Website:Don’t forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it shows us you're keen on joining our team at Kingsley Napley.
How to prepare for a job interview at Kingsley Napley
✨Know Your Executives
Before the interview, take some time to research the Senior Leadership Team you'll be supporting. Understand their roles, priorities, and any recent news about them or the company. This will help you tailor your responses and show that you're genuinely interested in the position.
✨Demonstrate Your Organisational Skills
As an Executive Assistant, being organised is key. Prepare examples of how you've managed complex diaries or handled multiple tasks under pressure. You might even want to bring a sample calendar or project plan to showcase your organisational prowess during the interview.
✨Showcase Your Communication Style
Since you'll be acting as a gatekeeper and handling sensitive communications, it's crucial to demonstrate your communication skills. Practice articulating your thoughts clearly and professionally. Consider role-playing common scenarios you might face in the role to show how you'd handle them with diplomacy.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving abilities and how you manage competing priorities. Think of specific situations where you've triaged requests or resolved conflicts. Use the STAR method (Situation, Task, Action, Result) to structure your answers effectively.
