People Assistant

9.30am - 5.30pm and as required, flexible applications considered

Working week: Monday - Friday

Department: People and Culture

Purpose of job: As a People Assistant you will work closely with the People and Culture Team to provide comprehensive, flexible and pro-active administrative support as well as support on key people processes and projects. You will be jointly responsible for the team's operational employee life cycle processes, including new joiners and leavers. The People team play a key role in delivering the Firm’s business plan by attracting, developing and retaining key talent. The team is inclusive, friendly and hard working. They are driven to provide high-quality client service and work collaboratively with each other.

People Operations Administration:

• Monitoring the People and Culture Team helpdesk inbox and responding to queries
• Updating and maintaining the team's digital content and communications on the portal, and relevant people team systems
• Preparing and processing invoices for payment and tracking against people team budgets
• Processing relevant staff expenses including gifts and length of service awards
• Assisting with the monthly team meetings including booking meeting rooms and preparing agendas
• Continually review and enhance the efficiency of the team's administration processes
• Assisting with the electronic and/or paper filing for the People and Culture team and other people projects and administrative tasks to assist team as required

People Operations Processes:

• Managing the on-boarding of new joiners, including drafting of offer letters and contracts, conducting and monitoring pre-employment and ongoing employment checks
• Co-ordinating the Firm’s induction for new joiners
• Conducting new starter reviews at the end of week one, providing feedback to the Business Partners where appropriate
• Managing the administration of probations
• Co-ordinating the fixed-term contract process and any other contractual changes
• Managing the leaver process, including drafting letters and system administration

Systems and Data:

• Manage day-to-day employee related queries on People policies, processes and the People systems (e.g. Dynamics 365, ADP, VinciWorks, Performance Leader, CultureAmp, Vero Live)
• Supporting with payroll and benefits administration including preparing reports and processing monthly benefit invoices
• Supporting with the administration of the annual salary and bonus reviews
• General reporting of management information such as headcount, sickness, benefits, talent and development, DEI and ad hoc reporting as required
• Updating people records and maintenance of the People information systems including ADP & Dynamics
• Assisting with the firm's bi-annual check-in process, updating the online system and producing reports

Talent, Learning and DEI:

• Administration and logistics of talent processes including inductions, compliance e-learning, appraisals, objective setting, promotions, and sponsorship agreements.
• Administration and logistics of training courses and other development interventions, including tracking participants, managing diaries, liaising with suppliers, following up after courses, and collating evaluation.
• Working with teams and individuals to fulfil training requests by understanding the need and signposting them to appropriate resources.
• Assisting with the wellbeing programme, conducting research and making recommendations as well as coordination of the programme.
• Conduct research to support talent and development projects.
• Liaise with Diversity, Equity and Inclusion networks to ensure a joined up approach across the DEI agenda, supporting with events and network activity as required.