At a Glance
- Tasks: Support contract administration and bid proposals for transformative projects in the NHS.
- Company: Join a dynamic consultancy focused on impactful change in healthcare and public sectors.
- Benefits: Enjoy flexible working hours, remote work options, and a competitive salary.
- Other info: Be part of a small team with great opportunities for personal and professional growth.
- Why this job: Make a real difference while developing your skills in a supportive environment.
- Qualifications: Strong admin skills and a willingness to learn about contracts and proposals.
The predicted salary is between 35000 - 35000 £ per year.
This role is part of a small back-office team supporting two management consultancy businesses. Together we focus on transforming the NHS, provision of private sector turnaround and people-focused change. Kingsgate is a transformation consultancy business with a strong and established track record of successfully delivering transformational projects and large cost improvement (CIP) programmes primarily in the NHS, as well as in other public sector organisations. Kingsgate also has a strong private sector arm. Dearden HR is a high-quality and trusted provider of HR and workforce solutions primarily with the NHS but also across third sector, education and other public sector. Dearden HR has also undergone significant growth and development in recent years.
THE ROLE - KEY RESPONSIBILITIES
- Administration of contracts and agreements in relation to clients, consultants and partners.
- The management and responsibility for drafting and issuing all contracts for clients, associates, subcontractors, fixed term employees, and NDAs to ensure that contractual risks to the businesses are minimised. Also ensuring that signed contracts are received from all clients and are centrally stored.
- Using the company’s standard contractual terms alongside the relevant framework call-off contract templates.
- Contract management of client contracts, acting as the primary point of contact for contractual matters and incoming enquiries.
- Contract management of associate and subcontractor contracts responsible for communications between the Kingsgate/DHR project lead and the associate/subcontractor on contractual, invoicing and resourcing matters.
- Management of the Contract Trackers and Contract Resource Trackers.
- Management, auditing and approval of associate and subcontractor invoices for payment.
- Supplying information to the Bookkeeper in relation to client invoicing and the supply of Monthly Management Information under the frameworks.
- Co-ordinator for our team of associates, including maintaining database of associates’ details and issuing information request forms.
- Proposals/bid support, including contributing to a library of assets used for bidding and leading all Procurement Specific Questionnaires (PSQs), Request for Quotations (RFQs) and Invitation to Tenders (ITTs) responses.
- Identification and co-ordination of competitive leads, managing communications and sharing of tender opportunities with external business partners.
- Database support, assisting with the implementation and ongoing effective use of Salesforce as a database for tracking opportunities.
- Contributing to the wider team by providing general business and administrative support.
PERSON SPECIFICATION
The role will be varied and at times demanding, suitable for an organised, dedicated and professional individual. Strong interpersonal and communication skills, organisation, planning and time management skills are essential. The successful applicant will be results-driven, able to deliver to deadlines whilst maintaining excellent attention to detail and accuracy in document administration.
The Contracts Administrator will demonstrate:
- Administrative experience (essential).
- Experience of working with or in the public sector (desirable).
- Experience of drafting and reviewing contractual documents (desirable).
- Experience of tendering and proposal writing in public sector (desirable).
- Ability to work flexibly, as part of a small team (essential).
- Ability to manage changing priorities (essential).
- Ability to take ownership for work and work independently (essential).
- A willingness to learn and apply learning to future projects (essential).
- Confidence in dealing with senior staff, and ability to establish and maintain relationships with key stakeholders at all levels (essential).
- Proven administration and project management skills (essential).
- Excellent written and oral communication skills (essential).
- Organisation, planning and time management skills (essential).
- Intermediate MS Office (essential).
- Strong analytical, numeracy and research skills (desirable).
- Salesforce including reporting (desirable).
Part-time hours: c.30 hours within our core office working hours of 9:00 – 17:00 with flexible allocation of hours – exact number and spread to be agreed with successful applicant.
Salary: circa £35,000 FTE
Benefits:
- Work from home
- Flexible hours / days
- Pension scheme (salary exchange option which in most cases is more beneficial for employee)
- Work expenses reimbursed
Application deadline: Please send your CV to, together with a cover letter outlining your suitability against each of the above responsibilities.
StudySmarter Expert Advice🤫
We think this is how you could land Contracts Administrator and Bids Support in Bournemouth
✨Get Involved in Local Initiatives
Dive into local community projects or volunteer with public sector organisations. This puts you directly in contact with people who could help you get your foot in the door for part-time roles at places like Kingsgate.
✨Use LinkedIn for Public Sector Connections
Don’t just rely on the job listings! Connect with professionals in the government and public sector on LinkedIn. Engage with their posts, join relevant groups, and keep an eye out for any local job shares or network events where you can meet people from Kingsgate directly.
✨Check Out Job Fairs and Community Events
Local job fairs or community events are goldmines if you're searching for part-time opportunities. Many public sector roles get filled via these platforms, so make sure you're there to chat with employers like Kingsgate and show your enthusiasm!
✨Tailored Applications on Our Website
When you see a part-time role at Kingsgate, apply through our website to keep things straightforward. Highlight specific skills and experiences in public sector work relevant to the role – it helps you stand out!
We think you need these skills to ace Contracts Administrator and Bids Support in Bournemouth
Some tips for your application 🫡
Showcase Your Public Service Passion:When applying for a part-time role in the government or public sector, it's vital to express your enthusiasm for public service. Share why you’re interested in contributing to Kingsgate and how your values align with their mission. We love to see candidates who really care about making a difference!
Highlight Relevant Experience:Make sure to detail any previous volunteer work, internships, or jobs that demonstrate your commitment to public service. This is important in the government sector! If you've been involved in community projects or have relevant academic courses, bring those into your CV to stand out.
Tailor Your CV for Public Sector Standards:In the public sector, it’s common to focus on your skills and experiences that align specifically with the role. Ensure your CV includes clear examples of how your background fits the responsibilities outlined in the job posting for Contracts Administrator and Bids Support at Kingsgate. Use bullet points for clarity—it's all about making it easy for the hiring team!
Keep It Professional, But Personal:While we want you to be personable, don’t shy away from a formal tone in your cover letter. Share your motivations and what you hope to learn in this part-time role at Kingsgate. It’s a balance of showing who you are while respecting the formal nature of the public sector!
How to prepare for a job interview at Kingsgate
✨Show Your Commitment to Public Service
Part-time roles in the government or public sector often attract candidates who are passionate about making a difference. Let's highlight your dedication to public service during the interview. Be prepared to discuss any volunteer work or projects that showcase your commitment to the community and alignment with the mission of Kingsgate.
✨Familiarity with Policy and Regulation
Understanding government policies and regulations is crucial in this field. Brush up on relevant laws or initiatives that impact the role you're applying for. We can also prep you for scenario-based questions where you might have to demonstrate how you'd navigate specific public issues relevant to Contracts Administrator and Bids Support.
✨Highlight Relevant Skills and Experience
Whether it’s communication, research, or analytical skills, make sure to relate your experience to the competencies sought by Kingsgate. Discuss how your part-time availability complements your studies or other commitments, showing that you are ready to juggle responsibilities while bringing valuable skills to the table.
✨Prepare for Group Interviews
Public sector roles often involve teamwork, so you might find yourself in a group interview setting. We should practice how to effectively engage with others during the interview while also demonstrating your individual contributions. Show that you’re a team player, ready to collaborate for the greater good!
