Careers Coordinator

Careers Coordinator

London Full-Time 28800 - 43200 £ / year (est.) No home office possible
K

At a Glance

  • Tasks: Support students with career guidance and organise exciting events like fairs and talks.
  • Company: Join a vibrant school dedicated to empowering students through education and career opportunities.
  • Benefits: Enjoy a collaborative environment, flexible hours, and the chance to make a real impact.
  • Why this job: Be part of a dynamic team that shapes futures and fosters personal growth in students.
  • Qualifications: No specific qualifications required; enthusiasm and a passion for helping others are key!
  • Other info: Opportunity to engage with inspiring speakers and develop valuable organisational skills.

The predicted salary is between 28800 - 43200 £ per year.

RESPONSIBLE TO: Head of Higher Education and Careers Department

RESPONSIBLE FOR: Assisting the Head of Higher Education and Careers and other members of the Department in the implementation and augmentation of the programme of Careers, Higher Education, Information and Guidance throughout the school.

DUTIES: The postholder will:

  • Be the first point of contact for all visitors to the Careers Department.
  • Assist students with queries and signpost them to the appropriate person/resources.
  • Assist with the organisation and administration of events for the Careers Department to include:
  • Annual Careers Evening
  • Annual Higher Education Fair
  • Annual subject specific events
  • Lunchtime Talks
  • Other ad hoc events
  • Organise the Sixth Form Programme in relation to Life Advice which includes:
    • Administration of the timetable, booking speakers, organising staffing, arranging and recording of registers, room bookings, resources and distribution of relevant publicity.
  • Attend Careers lessons when required, presenting and supervising external visitors.
  • Organise transport for speakers as required, issuing speaker invitations and thank you emails, and chasing up student absentees working alongside the registration officer.
  • Ensure that the resources in the Careers library are up to date, relevant and are prepared, displayed and correctly shelved to encourage accessibility.
  • Order books as appropriate.
  • Organise and timetable interviews and monitor the completion of all Morrisby (Y11 & Y12) student profiling questionnaires.
  • Liaise with teaching staff to ensure the timely completion of the questionnaires before interview.
  • Ensure that all interview notes are completed following interview.
  • Assist in the smooth running of the Careers UCAS provision including updating the staff and student UCAS packs ensuring all information is up to date, accurate and relevant.
  • Distribute all packs to staff and students.
  • Liaise with the Catering Manager to organise menus and book lunches and refreshments for all department events including the Careers Evening, the HE Fair and guest speaker events.
  • Attend and take minutes for the weekly department meeting and circulate as appropriate.
  • Update and collate the annual department brochures, prospectuses and booklets.
  • Liaise with the relevant staff and Marketing Department to produce required information in a timely manner.
  • Create required Dates Approval Forms on Operoo for Careers activities and ensure risk assessments are completed where necessary.
  • Update and maintain the information on the Pupil SharePoint Careers pages on a regular basis.
  • Help coordinate the work of the Careers Student Ambassadors to provide Careers Department information and articles for the alumnae newsletter and the RedReview.
  • Provide the Careers Ambassadors with relevant material for running bi-weekly Careers Club in the Junior School.
  • Maintain the Careers noticeboards in the Careers Room, Sixth Form Library and the corridors.
  • Carry out administrative and clerical duties appropriate to the role, to include photocopying, ordering stationery and books, filing, room and catering bookings, circulating agendas and typing and distributing minutes, completion of relevant paperwork for events and disseminating information throughout the school.
  • Use the alumnae database to research ex-pupils for speakers and events.
  • Liaise with the Alumnae Coordinator to maintain effective communications and sharing of information.
  • Update and maintain the alumnae leavers destinations spreadsheet for tracking of students post A Level.
  • Maintain confidentiality of all sensitive material and information.
  • Work collaboratively with other staff including teaching and school administration staff.
  • Carry out any other such reasonable duties as may be determined by the Head of the Higher Education and Careers Department within the scope of the post.
  • Take part in staff training and performance review meetings as required.
  • This job description is subject to annual review by the Head of Department, in liaison with the postholder, to ensure that it is kept up to date and relevant.
  • Any changes in substance or interpretation will be implemented after consultation with the postholder.
  • Adhere to School policy on safeguarding and updating training as required.
  • Ensure the safeguarding and well-being of children and young people at the School in accordance with School policies.
  • Careers Coordinator employer: Kingsgate Recruitment Ltd

    As a Careers Coordinator at our esteemed institution, you will be part of a supportive and dynamic work culture that prioritises student success and professional development. Our commitment to employee growth is evident through ongoing training opportunities and collaborative initiatives, ensuring you thrive in your role while making a meaningful impact on students' futures. Located in a vibrant community, we offer unique advantages such as access to a network of industry professionals and engaging events that enrich both your career and the lives of our students.
    K

    Contact Detail:

    Kingsgate Recruitment Ltd Recruiting Team

    StudySmarter Expert Advice 🤫

    We think this is how you could land Careers Coordinator

    ✨Tip Number 1

    Familiarise yourself with the current trends in careers guidance and higher education. This will not only help you understand the role better but also allow you to engage in meaningful conversations during interviews.

    ✨Tip Number 2

    Network with professionals in the education and careers sector. Attend relevant events or webinars where you can meet people who work in similar roles, as they might provide insights or even referrals that could help you land the job.

    ✨Tip Number 3

    Showcase your organisational skills by volunteering to assist with events or projects related to careers guidance. This hands-on experience will demonstrate your commitment and ability to manage multiple tasks effectively.

    ✨Tip Number 4

    Prepare thoughtful questions about the Careers Department's current initiatives and future goals. This shows your genuine interest in the role and helps you stand out as a proactive candidate during the interview process.

    We think you need these skills to ace Careers Coordinator

    Strong Communication Skills
    Organisational Skills
    Event Planning and Coordination
    Administrative Skills
    Attention to Detail
    Interpersonal Skills
    Time Management
    Ability to Work Collaboratively
    Problem-Solving Skills
    Knowledge of Higher Education Systems
    Familiarity with UCAS Processes
    Research Skills
    Confidentiality and Discretion
    Proficiency in Microsoft Office Suite

    Some tips for your application 🫡

    Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the responsibilities of a Careers Coordinator. Focus on your organisational skills, ability to liaise with various stakeholders, and any experience in educational settings.

    Craft a Compelling Cover Letter: Write a cover letter that specifically addresses the duties outlined in the job description. Mention your passion for supporting students in their career paths and how your previous experiences make you a suitable candidate for this role.

    Showcase Relevant Experience: In your application, emphasise any previous roles where you have coordinated events, managed administrative tasks, or worked directly with students. Use specific examples to demonstrate your capabilities.

    Proofread Your Application: Before submitting, carefully proofread your application for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for the role of a Careers Coordinator.

    How to prepare for a job interview at Kingsgate Recruitment Ltd

    ✨Know the Role Inside Out

    Make sure you thoroughly understand the responsibilities of a Careers Coordinator. Familiarise yourself with the duties listed in the job description, such as organising events and liaising with staff. This will help you demonstrate your knowledge and enthusiasm during the interview.

    ✨Showcase Your Organisational Skills

    As this role involves a lot of administration and event coordination, be prepared to discuss your organisational skills. Share specific examples from your past experiences where you successfully managed multiple tasks or events, highlighting your ability to stay organised under pressure.

    ✨Prepare Questions for the Interviewers

    Interviews are a two-way street, so come prepared with thoughtful questions about the department and its goals. This shows your genuine interest in the position and helps you assess if the school is the right fit for you.

    ✨Emphasise Your Communication Skills

    Since the role requires liaising with students, staff, and external speakers, it's crucial to highlight your communication abilities. Be ready to provide examples of how you've effectively communicated in previous roles, whether through presentations, emails, or face-to-face interactions.

    Careers Coordinator
    Kingsgate Recruitment Ltd
    K
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