RESPONSIBILITIES
DAY TO DAY
- Onboarding clients
- AML checks – when clients send their letters of instruction, register their numbers with Thirdfort and email the client to say you have done that. When the Thirdfort report comes in, save and review
- Check their source of funds and liaise with the clients to obtain everything we need from them to complete the AML due diligence
- Dealing with tasks set by the fee earner which will including preparing documents for reporting, competing risk compliance forms, paying invoices.
- Updating LMS and Lender Exchange
- Phone calls to clients, banks, estate agents
DEALING WITH FUNDS
- Check accounts emails and claim funds using E-chit that are for our clients
- Confirming to client funds their funds are in.
- Sending monies out as requested by the fee earner
DRAFTING
- TR1
- Contracts
- Deed of Covenants
- SDLT Form 1
- Invoices
- Financial Statements
SALE
- Downloading title deeds from Land Registry
- Liaise with clients re gathering documents for the contract pack
- Apply for leasehold information packs
- Prepare and send draft contract packs to buyers solicitor
EXCHANGE
- Sending Contracts to Sellers/Buyers Sol
- Completing TA13 – replies to requisitions on sale
- Preparing completion statements and sending them to the buyers solicitor
- Priority Searches
- Bankruptcy Searches
- COTS – Completing them, sign on our behalf and sending them to the bank
- Requesting redemption statements
- Sending statements to clients in readiness for completion.
- Generally prepare purchase and sale files for completion
COMPLETION/POST COMPLETION
- Dealing with completions (sale and purchase)
- Making sure mortgage funds are in before completion
- Sending funds on completion/receiving funds
- Redeeming charges on sale
- Keep the client up to date on the day of completion
- On a sale send the signed and dated electronic TR1 to the buyers solicitor and original when you are in the office.
- SDLT submission and payment on purchase
- Sending notice of assignment and charge to managing agents
- Chasing certificates of compliance (where applicable) and any other docs
- Update Lender Exchange and LMS
- Submitting AP1s on InfoTrack
- Replying to Land Registry requisitions
- Managing post completion work
- Keeping Track of Post Completion – regularly check, make sure documents are in, notices have been done/receipted, AP1s done, chase registrations.
- Archive files that can be archived
Contact Details:
Kingsgate Recruitment Ltd Careers Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Conveyancing Assistant in London
✨Get Involved in Local Property Events
Dive into local property expos and networking events! Real estate thrives on connections, so attending these events helps us meet potential employers and industry leaders, plus it's a chance to show off your enthusiasm for the field.
✨Connect with Local Agents on Social Media
Follow and engage with local real estate agents and firms on platforms like Instagram and LinkedIn. Sharing their posts and commenting with your insights can put you on their radar and might even lead to job opportunities at companies like Kingsgate Recruitment Ltd Careers.
✨Don’t Underestimate the Power of Cold Outreach
Got your eye on a specific company like Kingsgate Recruitment Ltd Careers? Don't hesitate to send a direct message or an email expressing your interest. Personalise your approach, maybe mentioning a recent listing or project of theirs, and it could set you apart from other candidates.
✨Utilise Property Management Platforms
Check out property management platforms and job boards tailored for the real estate sector. They often have exclusive listings, especially for full-time roles. Don't forget to visit Kingsgate Recruitment Ltd Careers's careers page directly; we love seeing passionate candidates applying through our website!
Some tips for your application 🫡
Show Your Real-Estate Savvy:When crafting your CV and cover letter, make sure to highlight any relevant experience in the real estate sector. If you've done internships, assistant roles, or even relevant coursework, lay it out clearly. We want to see your familiarity with market trends, property management, or any sales experience you've got under your belt!
Quantify Your Achievements:In real estate, numbers speak volumes! When detailing your past roles, use concrete figures to demonstrate your achievements. For example, mention how many properties you sold, the percentage increase in client satisfaction, or any successful negotiations. These metrics can give your application that extra punch it needs!
Tailor Your Documents for the Job:Every application should feel personal. When applying for the Conveyancing Assistant role at Kingsgate Recruitment Ltd Careers, tweak your CV to focus on aspects that are important to them. If they value client relationships, emphasise your interpersonal skills. We want to see you aligning your experiences with what they're looking for!
Keep It Professional Yet Approachable:While we want you to show off your expertise, don't forget to let your personality shine through in your cover letter. A touch of friendliness can set you apart, especially in real estate where client interaction is key. Show that you're ready not just to work with the property but also with people!
How to prepare for a job interview at Kingsgate Recruitment Ltd Careers
✨Know Your Market Trends
In real estate, it’s all about staying ahead of the curve. Make sure we brush up on the latest market trends in the area where Kingsgate Recruitment Ltd Careers operates. Being able to discuss local property values, demand, and upcoming developments will show that we’re not just interested in the job, but genuinely invested in the industry.
✨Prepare for Scenario Questions
Expect some scenario-based questions during the interview. We might get asked how we’d handle different client situations or property evaluations. Preparing our responses for common real estate scenarios not only demonstrates our problem-solving skills but also shows that we can think on our feet in a client-facing role.
✨Showcase Your Connections
In full-time real estate, networking is key! Let’s think about our connections in the industry and what we can bring to Kingsgate Recruitment Ltd Careers. Whether it’s insights on prospective clients or relationships with local contractors, talking about these experiences can set us apart from other candidates.
✨Demonstrate Technical Savvy
Familiarity with different real estate software tools is a big plus. We should be ready to discuss any platforms we've used, whether it's for property management, CRM, or data analysis. Being comfortable with technology not only makes us more efficient, but also shows that we’re adaptable to the tools used at Kingsgate Recruitment Ltd Careers.
