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- Tasks: Assist in sales administration, manage client info, and coordinate property listings.
- Company: Kings Permanent Recruitment has 18 years of success in estate agency recruitment.
- Benefits: Earn £14 per hour, enjoy flexible hours, and earn bonuses with team commission.
- Why this job: Join a dynamic team, gain valuable experience, and contribute to smooth property transactions.
- Qualifications: Experience in sales admin, strong communication skills, and proficiency in CRM systems required.
- Other info: Part-time role, ideal for students; must have a UK driving licence and own vehicle.
Role Overview: £14 per hour, Circa 20 hours per week, 5 days per week, can accommodate school times - to be discussed at interview. Plus Team Commission / Bonus Opportunities.
The Sales Administrator will work closely with the office team and play a pivotal role in the sales administration and progression process, assisting everyone to ensure a smooth and efficient journey from start to completion of transactions. Responsibilities include:
- Sales Progression: Assist in managing the sales progression process, liaising with solicitors, agents, brokers, buyers and sellers when necessary to ensure timely exchange and completion of sales.
- Listing Management: Coordinate property listings on various online platforms, ensuring accurate and compelling property descriptions, high-quality images, and up-to-date information.
- Client Communication: Assist the Managing Director in promptly responding to property enquiries raised by clients, providing updates on property sales and offering exceptional customer service throughout the sales process.
- Sales Documentation: Prepare and review sales-related documentation, including offer letters, heads of terms, sales memorandums and sales letters, ensuring accuracy and adherence to legal requirements.
- Database Management and Record Keeping: Maintain and update the company’s CRM system with accurate and current information relating to property sales, clients and leads; maintain organised internal records of requirements, instructions and ongoing sales, where necessary.
- Marketing Support: Assist in coordinating marketing activities, including ordering advertising boards, property brochures, mailers and online campaigns to promote properties and attract new business.
- Viewing Coordination: Assist in the scheduling of property viewings.
- General Administrative Support: Provide overall administrative support to the Managing Director in relation to potential and/or ongoing transactions and ensure that Anti-Money Laundering regulations are complied with.
Required Skills & Experience:
- Proven experience as a Sales Administrator/Sales Progressor/Sales Coordinator or in a similar role within the property sector.
- Strong understanding of the UK property sales process.
- Excellent communication and interpersonal skills, with the ability to build relationships and manage expectations.
- Highly organized with strong attention to detail and the ability to manage multiple transactions simultaneously.
- Experience with property CRM systems.
- Ability to work under pressure and meet deadlines.
- Proficient in Outlook, Word and Excel.
- Confidence dealing with vendors and purchasers and other professionals face-to-face and over the phone.
- Some assistance will also be required on the lettings side of the business, so experience here will be advantageous.
- UK Driving licence and own vehicle is essential.
Estate Agent Sales Administrator - Part Time employer: Kings Permanent Recruitment Ltd
Contact Detail:
Kings Permanent Recruitment Ltd Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estate Agent Sales Administrator - Part Time
✨Tip Number 1
Familiarise yourself with the UK property sales process. Understanding the ins and outs of how transactions work will not only boost your confidence but also help you engage more effectively with clients and colleagues during the interview.
✨Tip Number 2
Brush up on your CRM skills. Since managing client information is a key part of the role, being able to demonstrate your proficiency with property CRM systems will set you apart from other candidates.
✨Tip Number 3
Prepare to discuss your experience in sales administration or coordination. Be ready to share specific examples of how you've successfully managed multiple transactions and maintained organisation under pressure.
✨Tip Number 4
Showcase your communication skills. Since the role involves liaising with various stakeholders, practice articulating how you've built relationships and managed expectations in previous roles to highlight your interpersonal abilities.
We think you need these skills to ace Estate Agent Sales Administrator - Part Time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience in sales administration or similar roles within the property sector. Emphasise your understanding of the UK property sales process and any experience with CRM systems.
Craft a Compelling Cover Letter: Write a cover letter that showcases your communication skills and attention to detail. Mention specific examples of how you've successfully managed multiple transactions or provided exceptional customer service in previous roles.
Highlight Relevant Skills: In your application, clearly outline your organisational skills, ability to work under pressure, and proficiency in software like Outlook, Word, and Excel. These are crucial for the role and should be evident in your application.
Follow Up: After submitting your application through our website, consider sending a polite follow-up email to express your continued interest in the position. This can help keep you on their radar and demonstrate your enthusiasm for the role.
How to prepare for a job interview at Kings Permanent Recruitment Ltd
✨Know the Sales Process
Familiarise yourself with the UK property sales process. Be prepared to discuss how you would manage sales progression and liaise with various stakeholders, such as solicitors and buyers.
✨Showcase Your Organisational Skills
Highlight your ability to manage multiple transactions simultaneously. Bring examples of how you've successfully organised listings or maintained a CRM system in previous roles.
✨Demonstrate Communication Skills
Prepare to discuss your experience in client communication. Think of specific instances where you provided exceptional customer service or resolved issues effectively.
✨Be Ready for Technical Questions
Since the role involves using property CRM systems and software like Outlook, Word, and Excel, be ready to answer questions about your proficiency with these tools and how you've used them in past roles.
