At a Glance
- Tasks: Provide essential admin and reception support in a busy GP practice.
- Company: Friendly GP practice in Chingford with a supportive team.
- Benefits: Part-time hours, flexible cover, and a chance to make a difference.
- Other info: Opportunity for personal growth in a dynamic healthcare environment.
- Why this job: Join a vital role in healthcare and help patients every day.
- Qualifications: Experience with Emis Web software and strong communication skills.
The predicted salary is between 20000 - 25000 £ per year.
This varied role involves a variety of tasks and responsibilities working closely with the Practice Manager. We are a friendly busy GP practice in Chingford looking for a PART‑TIME Administrator/GP Receptionist to join our team for 18 hours a week across three days a week: Monday, Wednesday, Friday. Applicants must have experience using Emis Web software and be able to work independently, accurately and reliably in a fast‑paced environment. In addition, applicants must be willing to flexibly cover annual leave during the week, as and when required, and local residency is preferred.
Responsibilities
- Provide high‑quality administrative and reception support within a busy GP practice, playing a key role in the smooth day‑to‑day running of the service.
- Process referrals and correspondence, screen and code clinical documents, and manage document workflows.
- Maintain accurate patient records and liaise with hospitals, clinicians and other healthcare professionals.
- Manage appointments, handle patient enquiries in person, by telephone and online, and deliver a professional, patient‑centred service at all times.
- Support and mentor reception staff, assist with staff induction and training, and manage system access for new clinicians and employees.
- Monitor administrative processes to ensure efficiency and compliance, maintaining CQC logs, audits and documentation to keep the practice inspection‑ready and compliant with NHS policies and procedures.
Person Specification / Personal Qualities
- Polite, confident, reliable and accurate.
- Flexible, co‑operative, motivated and diligent.
- High level of integrity and sensitive/empathetic in distressing situations.
- Ability to work under pressure, both independently and as part of a team.
Experience
- Experience of Emis Web software.
- Experience working with the general public/patients.
- Experience within NHS primary care and a broad knowledge of General Practice.
General
- Satisfactory Disclosure Barring Service (DBS) check.
- Solid references from two previous employers and comprehensive HR checks.
- Availability to work between 8am and 6.30pm Monday to Friday.
- Strong time‑management, problem‑solving and analytical skills.
- Competence in Microsoft Office and Outlook and a clear, polite telephone manner.
- Ability to follow policy and procedure, and to work as a team member.
- Preferably lives within an easy commute to the practice.
Qualifications
- GCSE grade A to C in Maths and English.
- Emis Web experience.
This post is subject to the Rehabilitation of Offenders Act (Exceptions Order) 1975 and requires a submission for Disclosure to the Disclosure and Barring Service (formerly known as CRB) to check for any previous criminal convictions.
Contact Details:
Kings Head Medical Practice Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Administrator/ GP Receptionist in London
✨Dive into Professional Networks
Check out local professional associations in health sciences. They often host networking events where you can meet people already working in the field and may even hear about part-time opportunities before they’re advertised!
✨Tap into Your University’s Career Services
If you’re still studying or recently graduated, don’t forget to make the most of your university’s career services. They frequently post part-time openings and may even know of some tailored for health sciences students.
✨Volunteer for Extra Experience
Consider volunteering at healthcare facilities or community health organisations. It’s a great way to gain relevant experience, build your network, and may lead directly to part-time job offers. Plus, it looks fantastic on your CV!
✨Search for Local Job Boards
Keep an eye on local job boards and websites specific to healthcare administration in your area. Sites filled with local job openings can offer part-time positions that might fly under the radar but could be perfect for you to jump into!
We think you need these skills to ace Administrator/ GP Receptionist in London
Some tips for your application 🫡
Tailor Your CV to the Health Sciences Field:When you're applying for a part-time role in health sciences administration at Kings Head Medical Practice, make sure your CV highlights relevant experience in the healthcare sector. Include any internships or volunteer work in health settings, and showcase skills like organisation, communication, and familiarity with healthcare regulations. This will help us see how you fit into the team right from the get-go!
Highlight Your Administrative Skills:In the health sciences arena, administrative skills are crucial. Make sure to showcase experiences where you managed schedules, maintained records, or supported healthcare professionals in their tasks. Be specific about the tools and tools or software you’ve used, as this can set you apart from other candidates.
Emphasise Your Learning Mindset:For a part-time role like this, we’re looking for someone eager to learn and grow. Your cover letter is the perfect place to express your motivation for getting into health sciences administration. Share your career goals and what excites you about this field—passion often makes a lasting impression!
Apply Through Our Website!:Don't forget to complete your application through our website. It’s the easiest way for us to track your application and ensures you get all the relevant updates. Plus, we’ve streamlined the process to make it as smooth as possible—you've got this!
How to prepare for a job interview at Kings Head Medical Practice
✨Show Off Your Organisation Skills
In health sciences administration, being organised is key! Be ready to discuss how you manage multiple tasks and prioritise your work. Maybe share a story from your past where you successfully managed a heavy workload or improved a process – it’ll show how you can handle the part-time role effectively at Kings Head Medical Practice.
✨Brush Up on Relevant Software
You’ll likely be using specific health administration software, so get familiar with tools like Electronic Health Records (EHR) systems or practice management software. If you’ve had experience with any of these, be sure to highlight that during your interview, it’ll set you apart from other candidates.
✨Display Your Flexibility and Availability
Since this is a part-time role, be prepared to discuss your availability and how you plan to manage your time effectively. It’s crucial for employers to see that you're flexible and can fit into their schedule – be proactive in demonstrating your readiness to adapt to their needs at Kings Head Medical Practice.
✨Highlight Your Passion for Healthcare
Express your genuine interest in health sciences and how you want to contribute to the wellbeing of the community. Sharing a personal story or motivation that led you to apply for this specific role at Kings Head Medical Practice can really resonate with interviewers and show your commitment to the field.
