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- Tasks: Support daily operations by managing inquiries, coordinating mail, and assisting with administrative tasks.
- Company: Join King's Hawaiian, a family-owned business dedicated to community and employee well-being for over 70 years.
- Benefits: Enjoy a collaborative environment, opportunities for learning, and a focus on employee health and happiness.
- Why this job: Be part of a warm, inclusive 'ohana' culture that values curiosity, innovation, and critical thinking.
- Qualifications: An associate or bachelor's degree is preferred, along with at least one year of relevant experience.
- Other info: Bilingual candidates are preferred; must be able to lift 20 lbs and stand for an hour.
The predicted salary is between 28800 - 43200 £ per year.
1 day ago Be among the first 25 applicants
Joining King’s Hawaiian makes you part of our `ohana (family). We are a family-owned business for over seventy years, respecting our roots while thinking about our future as we continue to grow and care for our customers and the communities we serve. Our `ohana members build an environment of inclusivity as they freely collaborate, pursue learning through curiosity, and explore innovation as critical thinkers. Beyond that, we are also passionate about supporting the long-term health and well-being of our employees and their families. If you’re excited to rise with our team, come and join our `ohana!
Working under direct supervision the Operations Administrator embodies the “aloha” spirit, showcasing warmth and hospitality to all employees and guests. This role supports the efficient operations of the company by addressing general corporate inquiries, ensuring safety procedures are followed, coordinating company mail, and managing the multi-line telephone system. The Operations Administrator performs various administrative functions, including creating and tracking Purchase Requests, making employee badges, creating shipping labels, coordinating pickups, and sorting and routing mail to management team members. Employees in this position may interact with their leader daily, to receive guidance and feedback. Some non-routine activities may require their leader’s advanced approval, but routine decisions within the general scope of the role may be made independently.
Essential Job Duties And Responsibilities
- Greeting on-site visitors and employees and assisting with guest/visitor standards.
- Answer, screen, and direct calls to appropriate parties or take messages. Providing information about the organization, including address and directions.
- Set up and operate phone system features for standard messages during night and non-business hours.
- Update and maintain telephone extension lists and office seating assignments.
- Maintain and organize the lobby area, television content, waiting area, coffee bar, and lobby conference room.
- Order and maintain company merchandise such as shirts, desk supplies, and gift bag items.
- Partner and support the People Team (HR) for onsite activities and events.
- Act as the contact person for support vendors like Screen Cloud, Uniform Vendor, and Five Star.
- Monitor Screen Cloud (TV Displays) performance and report issues to the IT team.
- Utilize and maintain tools for record-keeping (e.g., employee business card requests, iPad guest check-in).
- Assist with processing employee badge requests.
- Coordinates all outbound packages and letters, generates Fed Ex labels.
- Manage the uniform process (ordering, issuing, collecting when an employee leaves).
- Responsible for purchasing office supplies.
- Complete expense reports and schedule meetings.
- Create Purchase Requests as needed.
- Promote safety in the work area by staying updated on and complying with safety procedures and reporting all accidents immediately.
- Maintain employee and guest check-in lists and ensure they are taken during an evacuation.
- Assist the APM with various administrative projects and support other departments as approved by the APM.
- Assist and/or Coordinate Donation Requests through the Executive Assistant of the CEO.
- Maintain confidentiality in all Human Resources-related matters.
- Train backup as needed.
- Perform other duties as required or assigned which are reasonably within the scope of this role.
BASIC AND PREFERRED QUALIFICATIONS (EDUCATION And/or EXPERIENCE)
- Associate or bachelor’s degree from an accredited college or equivalent relevant experience required
- At least 1 year of progressively responsible experience in an office environment or hospitality is preferred.
- Bi-lingual is preferred
Physical Requirements
- Ability to lift 20 lbs.
- Ability to stand 1 hour at a time.
Additional Qualifications (job Skills, Abilities, Knowledge)
- Proficient computer skills (Excel, Word, Outlook, Internet, Adobe Photoshop, Copilot AI)
- Proficient Ability to communicate and collaborate with all levels of management.
- Working understanding of general manufacturing operations.
- Working knowledge of Safety Regulations (OSHA, and Food Safety).
- Ability to travel up to 5% of the time.
- Ability to consistently demonstrate King’s Hawaiian Aloha Values of Excellence, Dignity, Telling it like it is in a way that can be heard, and Courage.
- Ability to activate and amplify aloha via King’s values of excellence, dignity, saying it like it is in a way it can be heard; and curiosity, collaboration, critical thinking and emotional intelligence.
- Ability to consistently demonstrate King’s values of excellence, dignity, saying it like it is in a way it can be heard; and curiosity, collaboration, critical thinking and emotional intelligence.
King\’s Hawaiian is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for our ohana.
Seniority level
-
Seniority level
Entry level
Employment type
-
Employment type
Full-time
Job function
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Job function
Management and Manufacturing
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Industries
Food and Beverage Manufacturing
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Operations Administrator employer: King's Hawaiian
Contact Detail:
King's Hawaiian Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Operations Administrator
✨Tip Number 1
Familiarise yourself with the 'Aloha' spirit that King's Hawaiian embodies. This means showcasing warmth and hospitality in all your interactions, whether in person or over the phone. Demonstrating this attitude during any conversations or interviews can set you apart.
✨Tip Number 2
Highlight your organisational skills and ability to manage multiple tasks effectively. The role requires coordinating various administrative functions, so be prepared to discuss how you've successfully handled similar responsibilities in past positions.
✨Tip Number 3
Showcase your proficiency with relevant software tools like Excel, Word, and Outlook. Being able to demonstrate your technical skills can give you an edge, especially since the role involves record-keeping and managing communications.
✨Tip Number 4
Emphasise your commitment to safety and compliance with regulations. Since the job involves maintaining safety procedures, discussing your understanding of safety regulations and how you've applied them in previous roles can be very beneficial.
We think you need these skills to ace Operations Administrator
Some tips for your application 🫡
Tailor Your CV: Make sure to customise your CV to highlight relevant experience and skills that align with the Operations Administrator role. Emphasise your proficiency in administrative tasks, communication skills, and any experience in hospitality or office environments.
Craft a Compelling Cover Letter: Write a cover letter that reflects your enthusiasm for joining King's Hawaiian and showcases your understanding of their values, such as inclusivity and collaboration. Mention specific examples from your past experiences that demonstrate how you embody these values.
Highlight Relevant Skills: In your application, be sure to mention your computer skills, particularly with Excel, Word, and Outlook, as well as any experience with safety regulations. This will show that you are well-prepared for the responsibilities of the role.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects attention to detail, which is crucial for an Operations Administrator.
How to prepare for a job interview at King's Hawaiian
✨Show Your Aloha Spirit
Emphasise your warmth and hospitality during the interview. Since the role embodies the 'aloha' spirit, demonstrating kindness and a welcoming attitude can set you apart from other candidates.
✨Highlight Your Organisational Skills
As an Operations Administrator, you'll be managing various tasks like coordinating mail and handling phone systems. Be prepared to discuss your experience with organisation and multitasking, providing specific examples of how you've successfully managed similar responsibilities in the past.
✨Demonstrate Your Communication Skills
Effective communication is key in this role. Be ready to showcase your ability to interact with different levels of management and guests. Practice articulating your thoughts clearly and confidently, as this will reflect your capability to handle inquiries and direct calls appropriately.
✨Familiarise Yourself with Safety Regulations
Understanding safety procedures is crucial for this position. Brush up on relevant safety regulations, such as OSHA and Food Safety, and be prepared to discuss how you would promote safety in the workplace during your interview.
