About the role
The Post-Award unit at King's College London is seeking to recruit a dynamic and experienced Research Grants Administrator to be part of our thriving unit and support the award management function within the team.
As a Research Grants Administrator, you will be responsible for the full award management function, ensuring the seamless delivery of services, monitoring work in progress, and reporting on projects. You will be part of the International Team, managing a portfolio of research projects primarily funded by the European Commission and Horizon Europe grants under the UKRI guarantee.
You will optimise the efficient management of research funding by ensuring the accurate and timely management of funding from project initiation through to closure. This includes maintaining awareness of changes to terms and conditions affecting allowable costs and post‑award administration.
Effective administration involves overseeing staff requests, such as contract renewals and new recruitment, providing high‑quality reports and financial returns and supporting audits when required.
You will monitor grant expenditures to ensure adherence to grant conditions, coordinate the recovery and administration of indirect costs, and provide ad‑hoc reports and financial returns as needed.
Drafting or assisting with correspondence to funding bodies for grant term variations and working strategically to reduce overall research debt are critical aspects of this role. Setting clear goals and targets for the team will ensure a methodical approach to managing research funds effectively.
This is a full‑time post (35 hours per week), offered on an indefinite contract.
The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.
About you
To be successful in this role, we are looking for candidates to have the following skills and experience:
Essential criteria
- Knowledge and understanding of research award management.
- Track record of providing accurate, timely and accessible financial information to management and senior staff.
- Organised and determined, with excellent attention to detail and strong task‑management orientation.
- Strong proficiency in literacy and numeracy, accompanied by exceptional attention to detail.
- Experience with developing research grants administration tools/processes/best practices.
- Proven understanding and prior experience with working with EC and NIH projects.
- Previous experience in supervising, training and mentoring other team members.
Desirable criteria
- Proficiency in research administration software and systems, such as Worktribe, Unit4, or specialised grant management tools.
- Experience in developing and implementing processes and procedures related to research grant administration.
- Accountancy qualification or studying toward such a qualification.
- Experience dealing with audits, particularly in responding to queries and providing appropriate supporting documentation.
