External Engagement Co-ordinator - Strand, London, WC2R 2LS

Job Description

External Engagement Co-ordinator – Strand, London, WC2R 2LS

About King’s: King’s Business School connects people with possibilities. At the heart of the world’s greatest city, and one of the world’s great universities, we benefit from unrivalled access to global hubs of finance, technology, and policy-making. Our thinking helps organisations navigate the complexities of global challenges, valuing profit with purpose, success with sustainability. And our teaching sharpens the minds and shapes the character of graduates who can lead the way in making the world a better place.

About the role:

Key Responsibilities

1. Projects & Processes
   • Implement and manage an External Engagement activity calendar that represents each function’s activities and major cross-functional and faculty deliverables through the year.
   • Provide project support to cross-team projects as required. Working with relevant colleagues, plan and implement a process to gather data on academic travel plans.
   • Provide dedicated support to the partnerships team, such as scheduling meetings with external partners and clients, researching companies and individuals ahead of meetings, desk research on companies or sectors.
   • Work with the School’s operations team and EE Functions to design and maintain a team SharePoint site, keeping it updated with key documents and well-organised.
   • Provide co-ordination and diary management (as required) for cross-team projects that involve several External Engagement functions working collaboratively at the same time.
   • Provide administrative support to the School’s Advisory Council, External Relations Committee, and other leadership meetings as required.
   • Become a competent user of the School’s CRM system and PowerBI; and provide support to functional leads to access management information from both.
   • Organise, update and provide ownership of the School’s ‘contact list’ of internal (KBS & KCL) and external relationships via the CRM.
2. General Administration
   • Co-ordinate all merchandise orders for the External Engagement team and, where necessary, support colleagues in other functions.
   • Work with the School’s Operations team to set up systems to manage the team’s financial administration, including raising POs, monitoring invoices, commitments, and payments against budgets and purchasing cards.
   • Administer HR matters – from preparing candidate packs to onboarding new staff.
   • Create and maintain a stock of ‘About Us’ information and particularly a PowerPoint deck highlighting key (and accurate) information about the School.
   • Manage the King’s Business School inbox, triaging emails as required.
3. Team Co-ordination
   • Support the Director, Partnerships & External Engagement with management of the School’s Advisory Council, External Relations Committee, weekly team meetings, away days, and regular team activities.
   • Provide co-ordination and delivery support for multi-stakeholder meetings across the External Engagement function, with a particular focus on meetings with external clients and partners – to include diary management and the distribution of papers, agendas and biographies as required.
   • Manage and deliver travel arrangements for team and school-wide delegations as required, supporting colleagues from different teams and functions as necessary.
   • Support functional events and activities as required.

The above list of responsibilities may not be exhaustive, and the post holder will be required to undertake such tasks and responsibilities as may reasonably be expected within the scope and grading of the post.

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