We are looking for a highly organised and proactive individual to join our Post-Award team as a Research Grants Project Setup Coordinator. This is a varied coordination and administration role focused on the project setup phase of the research award lifecycle. You will help ensure new research awards are activated accurately and efficiently by coordinating information, monitoring progress, maintaining records and working with colleagues across faculties and professional services teams to resolve routine issues that may delay project activation. You will become a key point of contact for project setup activity, helping to track awards through the setup process, support risk assessment activities, maintain accurate data and produce management information. Working closely with Research Grants Managers, Research Grants Administrators and colleagues across King's, you will help ensure research projects can start promptly and in compliance with funder and university requirements. The role offers an excellent opportunity to develop broad knowledge of research funding and university research administration. We welcome applications from individuals looking to build a career in research management, those seeking to expand existing research administration experience, or experienced professionals looking for a flexible part-time opportunity. This is a part time post (17.5 per week), and you will be offered an indefinite contract. This will be operating on a 'hybrid working' basis with a minimum of one day a week in the office. The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension. We are committed to free speech and to academic freedom, believing that our foundational purpose as a university, is to create spaces where a wide range of ideas, including ideas that are controversial, can be discussed and debated, and where members of our community can express lawful views without fear of intimidation, harassment or discrimination. When engaging in the robust exchange of ideas, we ask that our community is mindful of our Dignity at King's guidance. Artificial intelligence (AI) is evolving rapidly, and we recognise its growing role in professional work. Applicants may use AI tools to support preparation of their application, for example to research the role or structure written responses. However, applications must reflect the applicant's own work and experience. AI tools should not be used during interviews or assessment activities unless this has been agreed in advance as a reasonable adjustment. Further guidance on the use of AI in recruitment can be found . We reserve the right to close adverts early due to the volume of applications we receive.
Essential criteria
- Experience of providing high-quality administrative support within a busy operational environment, with the ability to manage multiple tasks and priorities simultaneously.
- Excellent organisational skills and attention to detail, with the ability to maintain accurate records, monitor progress and ensure work is completed within agreed timescales.
- Strong interpersonal and communication skills, with the ability to build effective working relationships and communicate clearly with a wide range of stakeholders.
- Ability to work effectively within established procedures, identify issues or inconsistencies, and escalat
- Good numeracy skills and confidence working with data and information.
- Experience of using digital systems and Microsoft Office applications to maintain information, produce reports and support administrative processes.
- Ability to work collaboratively as part of a team, demonstrating flexibility and a willingness to support colleagues during periods of increased workload or absence.
Desirable criteria
- Experience of working within a higher education, research administration, finance, compliance or other professional services environment.
- Knowledge of research funding administration or the research award lifecycle gained through work experience, study or professional development.
- Experience of Worktribe research management tool and Unit 4 Business World (King's finance system).
The Research Grants & Contracts team within King's College London supports the successful delivery of one of the UK's largest and most diverse research portfolios. Our Post-Award service works with researchers, faculties and professional services colleagues to ensure research funding is managed effectively throughout its lifecycle.
Grade and Salary : £34,713 - £38,127 per annum, pro rata including London Weighting Allowance Job ID : 160985
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Research Grants Project Setup Coordinator in City of Westminster employer: King's College London
At King’s College London, we pride ourselves on being an exceptional employer that fosters a collaborative and innovative work culture. Our commitment to employee growth is evident through comprehensive training opportunities and a supportive environment that encourages professional development. Located in the heart of London, our institution offers unique advantages such as access to world-class resources and a vibrant community dedicated to advancing research and education.
