Commercial Trials Finance Officer in City of Westminster

The Commercial Trials Invoicing Officer will deliver outstanding customer service to the investigators, companies, and contract research organisations that are seeking to conduct clinical trials within the Partner Organisations.

Specifically, the post holder will support the Commercial Trials Finance Associate role within the Finance team., This role provides key support to the Commercial Trials Finance Associate in delivering end-to-end invoicing processes, including assisting with invoice quality checks, query resolution, and balance analysis., The Equality Act of 2010 protects the rights of our students and staff and provides a framework to fulfil our duties to eliminate unlawful discrimination, harassment and victimisation and in addition, to advance equality of opportunity and foster good relations between those who share a protected characteristic and those who do not. At times, this will include balancing rights and beliefs that can feel in tension.

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Applicants should have experience with commercial trial invoicing and be proficient in Unit4 Business World. There is a Line Management responsibility for at least 1 person.

This is a full time (35 hours per week), and you will be offered an indefinite contract.

About you

To be successful in this role, we are looking for candidates to have the following skills and experience:

• 1. Experience in invoicing, billing, or finance administration preferably within healthcare, commercial research, or clinical trials (including study budgets, milestones, and sponsor billing).
• 2. Strong understanding of Invoicing procedures, including, journal income distribution application, General Ledger Analysis Split and VAT.
• 3. Excellent attention to detail/accuracy when processing invoices and financial data.
• 4. Proficiency in financial systems and Microsoft Excel (e.g., spreadsheets, data analysis, reporting) and an ability to interpret clinical trial agreements, contracts, and financial schedules.
• 5. Strong organizational and time management skills, with the ability to manage multiple studies and deadlines.
• 6. Effective communication skills to liaise with research teams, sponsors, finance departments, and external stakeholders.
• 7. Strong problem-solving and analytical skills to resolve invoicing discrepancies and payment queries.
• 8. Ability to maintain confidentiality and comply with financial, regulatory, and data protection requirements.

Desirable criteria

• 1. Experience working in a regulated environment, such as the NHX, pharmaceutical industry, or clinical research.
• 2. Understanding of Good Clinical Practice (GCP) and clinical research governance is advantageous
• 3. Leadership experience in a previous role.

The King's Health Partners Clinical Trials Office (KHP-CTO) is a collaboration between King's College London, Guy's and St Thomas' NHS Foundation Trust, King's College Hospital NHS Foundation Trust and South London and Maudsley NHS Foundation Trust (the Partner Organisations). It's set up to provide a single interface for those wishing to conduct commercial clinical trials within the Partner Organisations.

At King's, we believe that the diversity of our community and a culture that is welcoming, open, inclusive and collaborative, are great strengths of the university.