Medical Staffing Coordinator

Employer King's College Hospital NHS Foundation Trust Employer type NHS Site Princess Royal University Hospital Town Orpington Salary £33,262 - £36,027 per annum including HCA Salary period Yearly Closing 05/08/2026 23:59

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£2.1 billion, 1.5 million patient contacts a year and more than 14,000 staff based across 5 main sites in South East London. The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.

We encourage all our staff to have a healthy work/life balance. In doing so, you can apply for flexible working from the beginning of your employment. We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

The post holder will be responsible for the coordination of the medical staffing on rota within the Care Group at Princess Royal and South Sites. This will include the development and on-going management of the out of hours and on call rotas for Trauma & Orthopaedics Medical Team.

He/she will manage the sickness, annual leave, study leave and special leave for all medical staff within the Care Group with input and support from all consultants and the Care Group management team.

Main duties of the job

To act as the first point of contact for all medical staff within the Care Group and to proactively deal with all forms of enquiries from staff and external agencies in a professional manner.

To co-ordinate and manage the medical staff rotas, working closely with the Workforce Business Partner and Care Group Managers to ensure compliance with EWTD.

Together with the Care Group Managers and Workforce Medical Staffing – administrate the intake of new junior doctors, attending induction and coordinating that all relevant statutory and mandatory courses are attended. Distribution of out of hours on-call rota and ensure that medical staff adhere to Trust policy and deal with related queries.

Working for our organisation

The Trust provides a full range of local and specialist services across its five sites. The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do. By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan. In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus. Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

Detailed job description and main responsibilities

To implement measures and guidelines to ensure all medical rotas are at the correct banding and are maintained at the same level.

In conjunction with the Care Group Managers, to maintain records of all medical leave within the Care Group. To act as the first point of call for leave requests, checking leaving requested against out of hours/on-call commitments and referring up to service manager and general managers where required. To ensure adherence to Trust leave guidelines and to seek locum cover where appropriate through the Trusts agreed procedures.

Implementation of control measures to manage usage of locum and agency. Ensure that correct costing and payments of related invoices are carried out. Maintain an account of budget usage and liaise with the Care Group on expenditure of medical staff in line with monthly budgets and comment on monthly performance.

Ensure that complaints in regards to medical staff, both permanent and bank/agency are dealt with in a timely manner and escalated where necessary.

Liaise with HR, medical personnel, Finance and the Care Group Management Team, with regards to managing budgets and identifying vacant posts. In turn ensuring that adequate medical staff are in place.

Work closely with the Workforce Department to set up and run the junior doctors monitoring exercises and support in the feedback to departments on outcomes.

Maintain leave records for all doctors within the Care Group and ensure aspects of basic pay, annual leave, sick and all relevant documents have been completed and signatories completed and submitted to Payroll in line with requirements.

To attend relevant medical personnel meetings and induction to outline the expectations of staff when in post in relation to absence reporting and rota compliance.

Check and compare agency invoices in line with the Agency processes in place.

Person specification

• Educated to GCSE/O’Level standard
• Previous experience in medical staffing or equivalent role
• Experience of working in an acute NHS hospital trust
• Understanding of UK medical training, including Modernising Medical Careers
• Understanding of the operational management of the NHS and the delivery of services
• Knowledge of NHS Electronic Staff Record
• Knowledge of Patchwork for monitoring junior doctors hours

IMPORTANT

• Check your email account regularly as this is how we will communicate with you
• If you delete the job from any of your accounts, you may be prevented from accessing further communications
• To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
• Please provide email addresses for referees where possible
• Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy
• All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
• Please note that the closing date is given as a guide. On occasion, we might close a vacancy early due to a high number of applications being received. You are advised to submit your application as early as possible to avoid disappointment.

AI tools like chatbots and virtual assistants can support you as you complete your application. For example, they can check for spelling or grammar errors, or help you to decide what to include. They shouldn’t however replace your own responses or be used to write the application for you.

Relying too much on AI can negatively impact your chances of success because automatically generated answers:

• might not be specific or relevant enough to address the criteria in the recruitment profile
• often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective
• could misrepresent information about you, such as your qualifications, skills and experience

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully. You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications

King's Health Partners Academic Health Science Centre Website

King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.