At a Glance
- Tasks: Support the Contracts Manager in managing medical equipment maintenance contracts across multiple sites.
- Company: Join King’s College Hospital NHS Foundation Trust, a leader in healthcare innovation.
- Benefits: Gain valuable experience, competitive salary, and opportunities for professional growth.
- Other info: Dynamic role with a focus on teamwork and communication in a busy environment.
- Why this job: Make a real difference in healthcare by ensuring top-notch medical equipment management.
- Qualifications: Relevant degree or equivalent experience in medical device management required.
The predicted salary is between 37338 - 44962 £ per year.
The job is at King’s College Hospital NHS Foundation Trust, located at the Princess Royal Hospital. The Medical Equipment Management Service (MEMS) is looking for a motivated individual to join their medical equipment contracts team. The successful candidate will support the Contracts Manager in managing Trust-wide maintenance contracts for biomedical, laboratory, and imaging equipment across multiple sites.
Main duties of the job
Job Summary: The post holder will actively support the Contracts Manager to ensure that maintenance contracts are managed to a high standard. Responsibilities include renewing contracts, ensuring necessary documentation, and recording servicing and repairs accurately in the equipment database. The holder must communicate with stakeholders and suppliers, adhere to Trust confidentiality policy, and engage all stakeholders to ensure effective contract management.
Detailed job description and main responsibilities
- Contract Management: Manage a portfolio of medical device service and maintenance contracts, ensuring agreements meet Trust requirements and standing orders. Review contracts for renewal and determine if equipment is still in use or due for replacement. Recommend maintenance and servicing needs in consultation with contract manager, end-users and clinical experts. Consult MEMS for technical aspects of medical equipment. Liaise with Procurement to negotiate pricing and obtain agreement before placing contracts. Source new service and maintenance contractors as required. Monitor contractor performance throughout the contract period and strive to improve quality, performance and efficiency. Ensure servicing is completed according to contract terms and upload reports to the database. Log and complete contracted equipment repairs efficiently. Apply medical device contracting knowledge from degree or equivalent experience.
- Planning and Organisational Skills: Keep accurate records of the contract database and facilitate a contract management programme. Inform care groups of equipment requiring contracts and associated risks. Record expenditure and savings, providing budget information to senior managers. Update the contract element of the medical equipment asset register. Analyse complex situations and make decisions on contract planning and negotiation. Analyse equipment performance trends and optimise resources. Act on user complaints, investigate, and report. Adhere to Trust policies and procedures. Manage the order-to-invoice process for servicing and repairs. Liaise with Management Accounts on equipment budget monitoring. Follow Standing Financial Instructions and NHS protocols.
- Governance / Quality Control: Undertake work in accordance with the department quality management system (ISO 13485).
- Communication: Respond to enquiries regarding maintenance contracts and act as principal contact to wards and departments. Liaise with external clients and companies on equipment servicing and repairs. Provide contract reports to senior management. Maintain communication with provider representatives for performance monitoring. Advise clinical users on new or replacement service contracts. Provide information on medical device alerts and freedom of information requests promptly.
Person specification
- Education and Qualifications: Relevant degree or equivalent experience. Specialist knowledge in medical equipment acquired through BSc level professional qualifications or equivalent.
- Knowledge and Experience: Experience in medical device management. Ability to negotiate technical and commercial issues. Knowledge of CQC standards. Knowledge of NHS structure. Experience managing budgets and efficiency programmes.
- Additional requirements: Knowledge of standards and legislation relevant to medical device management. Experience using an asset management system. Good written and verbal communication skills. Ability to work independently and prioritise workload in a busy service. Technical understanding of medical devices to degree level or equivalent.
The role is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and will require a Disclosure and Barring Service check for any previous convictions.
Medical Equipment Contract Coordinator employer: Kings College Hospital
At King’s College Hospital NHS Foundation Trust, we pride ourselves on being an exceptional employer, offering a supportive work culture that values collaboration and professional growth. As a Medical Equipment Contract Coordinator, you will have the opportunity to engage with diverse stakeholders while managing vital contracts that ensure the highest standards of medical equipment maintenance across our facilities. Our commitment to employee development, coupled with the chance to make a meaningful impact in healthcare, makes this role at the Princess Royal Hospital a rewarding career choice.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Equipment Contract Coordinator
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We think you need these skills to ace Medical Equipment Contract Coordinator
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at Kings College Hospital.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at Kings College Hospital.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to Kings College Hospital. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at Kings College Hospital. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at Kings College Hospital
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research Kings College Hospital’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
