Pharmacy Assistant Procurement/Distribution in London

NHS AFC: Band 2

Main area Pharmacy Grade NHS AFC: Band 2 Contract Permanent Hours Full time - 37.5 hours per week Job ref 213-Division-A-

Employer King's College Hospital NHS Foundation Trust Employer type NHS Site Kings College Hospital Town LONDON Salary £31,066 per annum, inc HCA Salary period Yearly Closing 17/08/ :59

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£2.1 billion, 1.5 million patient contacts a year and more than 14,000 staff based across 5 main sites in South East London.

The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.

We encourage all our staff to have a healthy work/life balance.

In doing so, you can apply for flexible working from the beginning of your employment.

We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

To assist in the day-to-day duties of the Pharmacy Procurement and Distribution unit with a specific focus on the receiving and subsequent distribution of all medicines.

Work will be carried out under the supervision of the Senior Pharmacy Procurement and Distribution Team.

This role will be cross site helping ensure receiving practice across the unit is the same.

Main duties of the job

• Key Working Relationships
• Ancillary Staff(including porters)
• Ward staff
• Pharmaceutical companies
• Pharmaceuticalwholesalersand supplies
• Procurementand Distribution
• 1. Toaccuratelyusetheinternalcomputersystem EPICtoissuestockitemstoreplenishwards, departments and community clinics.
• 2. Touseinformationobtainedfrom Omnicellsystemtorespondtostockrequestsandassistwithstock optimisation.
• 4. Toaccuratelycheckitemspreviouslypickedbyanothermemberofstaffandpackappropriatelyready for delivery to required areas
• 5. To haveresponsibilityforthetop-up of drugstoadesignated ward/ departmentandtoprovidecover as necessary for any unavailable staff on their wards/department.
• 6. Tosupportthecyclecountsforthe Omnicellcabinetstoensurethatstocklevelsandre-order quantities are accurately maintained.
• 7.

Tohelpmaintainstocklevelsbyparticipatinginstockchecksandperformingexpirychecks, ensuring appropriatedocumentationiscompleted.

Reportinganyinaccuracies, expiredandshort-datedstock.

• 8. Toassistintheissueof'tofollow'itemsforwardsanddepartments daily.
• 9. To checkand recordenvironmentaltemperatures, referringtoaseniorcolleague in theeventof any anomalies.
• 10. In theabsenceofthe Senior Assistants, checkthat alldaily wardtopupsarecompletedandrefer to the Procurement & Distribution Technicians in case of any problems.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan.

In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus.

Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

• Detailed job description and main responsibilities
• Procurement and Distribution
• 1. Toberesponsibleforreturningexcesswardstocktothe Pharmacy Stores, checkingtheappropriate shelf life and confirming quantities.
• 2. Accept and sign the receipt for deliveries of Pharmaceutical products from suppliers, checking that the delivery is for the Pharmacy Department.
• Checkthatitemsandquantitiesreceivedmatchdeliverynotesandpurchase orders
• Checkthatitemsareingoodcondition, andtampersealsare intact
• Checkitemshaveanadequateshelf life, referringtoseniorteamforgoodswithashelf lifeof 6 months or less
• Check that prices match those on both the delivery notes and purchase orders, referring to senior team for any discrepancies
• Signpurchaseordersanddeliverynotestoacceptgoodsreceivedasstated above.
• Toensurepracticeacross Denmark Hilland PRUHwithregardsgoodsreceivingisthe same.
• To ensure allgood received are mapped correctlyonto EPIC at the point of receipt including ensuring each line received is distinct on EPIC
• Toassistwiththe QAreleaseprocessofunlicensed medicines
• 4. Toaccuratelyfilepurchaseordersanddeliverynotesinlinewith procedures.
• 5. Tomaintainaclean, safe, cleanandtidyworkingenvironmentinallareasof Pharmacy Stores.
• 7. Put away stock into the Pharmacy Robotic system, onto shelves in the Stores Area or distribute to the Dispensary or Aseptic Department.
• 8. Responsiblefordailywastedisposalaccordingtostrict procedures.
• 9. Carryoutgeneraldutieswithinthestores/distributionareasas required.
• General Duties
• 2. Todealwithenquiresreceivedoverthetelephoneandwithin Pharmacy Storesenvironment, referring to Senior Stores Staff if necessary.
• 3. To attend promptly to all internal and external customers and provide a high standard of customer service.
• 6. Toassistwhereappropriatewiththetrainingofnew staff.
• 7. To follow all procedures and policies in the department, including any other relevant duties, as may be required by the Director of Pharmacy.
• 8. Tomaintainsatisfactorypersonalperformanceandprofessionalstandardsandachieve, where possible, agreed objectives described in the Annual Staff Appraisal system.
• 9.

All King's College Hospital NHS Trust employees must carry out their duties with due regard to the Fair Access Policy and respect the cultural beliefsand customs held by clients and staff.

• 10. To ensure compliancewiththe Healthand Safetyat Work Actand otherrelevant legislation, national and local policies and procedures.
• 11. To comply with the Standing Orders and Standing Financial Instructions of King's College Hospital NHS Trust.

Person specification

Education and Qualification

• GCSE English and Maths (Grade A-C) or equivalent.
• NVQ Level 2 accredited knowledge in Pharmacy Services or willing to work towards obtaining.
• Knowledge and Experience
• Ability to understand the importance of the medicines supply chain in a hospital environment.
• Experience with Medicines.
• Experience in Hospital Environment.

Skills and Competencies

• To be able to communicate routine Information in writing, electronically or Orally to internal and external staff members and members of the public.
• To be able to organise own day-to-day rostered activities.
• Basic Keyboard and Computer skills (specific in-house training will be given)
• To be able to analyse Ward Stock Usage figures and adjust Stock levels accordingly.
• IMPORTANT
• Check your email account regularly as this is how we will communicate with you
• If you delete the job from any of your accounts, you may be prevented from accessing further communications
• To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
• Please provide email addresses for referees where possible
• Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy
• All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
• Please note that the closing date is given as a guide.

On occasion, we might close a vacancy early due to a high number of applications being received.

You are advised to submit your application as early as possible to avoid disappointment.

AI tools like chatbots and virtual assistants can support you as you complete your application.

For example, they can check for spelling or grammar errors, or help you to decide what to include.

They shouldn’t however replace your own responses or be used to write the application for you.

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully.

You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications

King's Health Partners Academic Health Science Centre Website

King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.

Employer certification / accreditation badges

The postholder will have access to vulnerable people in the course of their normal duties and as such this post is subject to the Rehabilitation of Offenders Act 1974 (Exceptions) Order 1975 (Amendment) (England and Wales) Order 2020 and as such it will be necessary for a submission for Disclosure to be made to the Disclosure and Barring Service to check for any previous criminal convictions.

If you have problems applying, contact

Address King’s College Hospital NHS Foundation Trust Jennie Lee House 2nd Floor Love Walk Lane SE5 8AD Telephone

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