Data Assistant

Main area Research & Development - Data Grade NHS Af C: Band 3 Contract Fixed term: 2 years (Full time - 37.5 hrs per week) Hours Full time - 37.5 hours per week Job ref 213-CORP-8042452-A

Employer King's College Hospital NHS Foundation Trust Employer type NHS Site R&D Office, 245A Coldharbour Works Town Brixton Salary £31,554 - £33,270 per annum, including high cost allowance Salary period Yearly Closing 17/08/2026 23:59

King’s College Hospital NHS Foundation Trust is one of the UK’s largest and busiest teaching Trusts with a turnover of c£2.1 billion, 1.5 million patient contacts a year and more than 14,000 staff based across 5 main sites in South East London.

The Trust provides a full range of local hospital services across its different sites, and specialist services from King’s College Hospital (KCH) sites at Denmark Hill in Camberwell and at the Princess Royal University Hospital (PRUH) site in the London Borough of Bromley.

We encourage all our staff to have a healthy work/life balance.

In doing so, you can apply for flexible working from the beginning of your employment.

We offer a range of options which are designed to suit different circumstances and priorities in line with service requirements.

• Research and Development (R&D) Data Assistant - Band 3
• £31,554 - £33,270 Inclusive of HCAS + per annum
• Fixed term: 2 years - Full time 37.5 hours per week

The post-holder will provide high quality data management support and will be responsible for using and maintaining the EDGE database as well as using Microsoft Excel to produce and manipulate reports generated in EDGE and EPIC.

The maintenance of the quality and content of the data will be a key function of this post which will be achieved by regular error checking and accurately entering large amounts of data, ensuring that the data is stored in accordance with the Data Protection Act and relevant guidelines.

Main duties of the job

• Responsible for modifying and validating the databases and to support any development work.

Maintain databases and ensure their security and compliance with the data protection act.

• Accurately and efficiently enter data on to current databases. This will require a high level of attention to detail and accuracy.
• Regularly action reports to help in the cleaning of data therefore ensuring data is relevant and up-to-date.
• To be the first point of contact for epic administrative enquiries.
• Be responsible for actioning requests to set up new studies.
• Manage access for new starters and leavers when not managed by individual research delivery Unit
• Liaise with staff locally and nationally to create appropriate data collection methods and provide reports.
• Identify and recommend changes to procedures within the service which will improve the quality of service to patients.
• Working for our organisation

The Trust provides a full range of local and specialist services across its five sites.

The trust-wide strategy of Strong Roots, Global Reach is our Vision to be BOLD, Brilliant people, Outstanding care, Leaders in Research, Innovation and Education, Diversity, Equality and Inclusion at the heart of everything we do.

By being person-centred, digitally-enabled, and focused on sustainability, we aim to take Team King’s to another level.

We are at a pivotal point in our history and we require individuals who are ready to join a highly professional team and make a real, lasting difference to our patients and our people.

King’s is committed to delivering Sustainable Healthcare for All via our Green Plan.

In line with national Greener NHS ambitions, we have set net zero carbon targets of 2040 for our NHS Carbon Footprint and 2045 for our NHS Carbon Footprint Plus.

Everyone’s contribution is required in order to meet the goals set out in our Green Plan and we encourage all staff to work responsibly, minimising their contributions to the Trust’s carbon emissions, waste and pollution wherever possible.

• Detailed job description and main responsibilities
• Information management

Run reports from the current databases to provide information as required by the R&D managers, Senior Facilitators and Research Data Officer; this will include regular reports and ad hoc reports.

Assist in the submission of external reports required by research regulators, including the quarterly Performance in Initiating & Delivery (PID) national submission.

To constantly review, streamline and update processes for recording data, in order to improve data quality within the service.

To take part in decision making and influence departmental changes, and contribute to and participate in review of systems, policies and procedures.

EPIC Support

To be responsible for arranging access for research monitors, for areas where this responsibility is not devolved to the Research Delivery Units

To have systems in place for escalating queries to appropriate escalation points.

To undertake any other EPIC administrative duties.

Please refer to the attached job description and person specification for further details of the main responsibilities of the role.

Person specification

Qualifications

• Educated to a minimum of GCSE grade C or equivalent in Maths and English.
• Previous experience working with databases including data entry, queries and reporting.
• Previous experience at working in a research/academic environment.

Skills

• Excellent verbal & written communication skills with the ability to communicate effectively at all levels.
• Effective in managing own time & meeting deadlines.
• Excellent analytical and numerical skills.
• Ability to work independently under minimal supervision and use own initiative.
• Ability to be proactive & show initiative in proposing and carrying out new administrative procedures.
• Ability to prioritise; to be organised and flexible.
• Interest in research.
• Knowledge
• Previous experience working with databases including data entry, queries and reporting
• Proven IT skills including use of Microsoft Excel, Word, Access and Outlook.
• Previous experience of EDGE.
• Working knowledge of Research Governance.
• IMPORTANT
• Check your email account regularly as this is how we will communicate with you
• If you delete the job from any of your accounts, you may be prevented from accessing further communications
• To enquire about your application or inform us of any changes in your circumstances, please contact the named person on this advert
• Please provide email addresses for referees where possible
• Please review the documentation on our recruitment microsite, particularly the Trust’s criminal records checking policy
• All staff have a responsibility for safeguarding children and vulnerable adults and for ensuring they are aware of the specific duties relating to their role.
• Please note that the closing date is given as a guide.

On occasion, we might close a vacancy early due to a high number of applications being received.

You are advised to submit your application as early as possible to avoid disappointment.

AI tools like chatbots and virtual assistants can support you as you complete your application.

For example, they can check for spelling or grammar errors, or help you to decide what to include.

They shouldn’t however replace your own responses or be used to write the application for you.

Relying too much on AI can negatively impact your chances of success because automatically generated answers:

• might not be specific or relevant enough to address the criteria in the recruitment profile
• often seem generic and not personalised enough – an AI response won’t show your unique voice and perspective
• could misrepresent information about you, such as your qualifications, skills and experience

We monitor applications for any behaviour that could create an unfair advantage, and we check all references carefully.

You are likely to be tested on your experience at interview, so be honest and make sure all the information in your application is correct.

King's College Hospital NHS Foundation Trust Annual Reports and Other Corporate Publications

King's Health Partners Academic Health Science Centre Website

King's College Hospital is part of King's Health Partners Academic Health Sciences Centre (AHSC), a pioneering collaboration between King's College London, and Guy's and St Thomas', King's College Hospital and South London and Maudsley NHS Foundation Trusts.

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