Advanced Pharmacy Technician - Procurement and Distribution

Advanced Pharmacy Technician - Procurement and Distribution

King’s College Hospital NHS Foundation Trust (KCH) – one of the UK’s largest and busiest teaching Trusts – is seeking an Advanced Pharmacy Technician to manage procurement and distribution for the outpatient pharmacy.

This permanent, full‑time role (37.5 hours per week) is based at Kings College Hospital, London.

Responsibilities

• Act as the key liaison between the main pharmacy department and the outsourced outpatient pharmacy.
• Lead the management of medicines shortages in partnership with Clinical Pharmacists, coordinating procurement, distribution, financial oversight (including cost impact and recovery) and mitigation strategies to ensure continuity of supply.
• Support procurement activities including contract management, supplier engagement and implementation of pricing updates, working closely with the Pharmacy Procurement Team.
• Contribute to the development and delivery of pharmacy objectives and service improvement plans, especially around procurement, distribution and medicines supply resilience.
• Maintain the pharmacy dispensing system (Epic) – ensure data integrity, support drug file and supplier database maintenance, and prepare data for national, regional and local purchasing contracts.
• Keep the Procurement Team updated on all contracts/framework or local agreement information on Epic, ensuring accurate financial data.
• Serve as escalation point for the outsourced outpatient pharmacy when contracted medicines cannot be sourced.
• Collaborate with the Distribution Team to respond to medicine shortages, coordinating stock allocation, redistribution and contingency arrangements.
• Assist in updating Omnicell configurations, stock lists, par levels and alternative products in line with ward changes.
• Ensure medicines are purchased cost‑effectively, carrying out financial reviews and end‑of‑month challenges for contracted lines.
• Manage losses and gains on Epic, conduct stock revaluations and maintain documentation of all actions.
• Coordinate contact with suppliers for credit where prices have not matched, and support off‑contract purchases.
• Act as a role model and line manager, including staff appraisals, sickness absence, disciplinary matters, recruitment, workload allocation and CPD.
• Maintain high‑level access to the Epic system and train new and existing staff on procurement, distribution and relevant systems.
• Participate in research, audit and service improvement projects related to procurement and distribution.
• Lead, coach and manage the performance of the team – oversee performance appraisals, statutory training, absences, succession planning and wellbeing.

Person Specification

• NVQ Level 3 plus accredited underpinning knowledge (BTEC in Pharmaceutical Science or equivalent) or equivalent.
• Professional registration with the General Pharmaceutical Society of Great Britain.
• Postgraduate diploma in Purchasing or Management or equivalent portfolio demonstrating senior management level experience and relevant postgraduate short courses.
• Knowledge of pharmacy stock control procedures.
• Adept at communicating complex pharmaceutical purchasing and pricing information to all levels of healthcare professionals, including senior consultants and directors.
• Commitment to Equality and Diversity

King’s College Hospital NHS Foundation Trust is an Equal Opportunities employer.

We welcome applications from all suitably qualified persons and are committed to ensuring a diverse and inclusive workforce.

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