At a Glance
- Tasks: Manage and archive project documentation, ensuring accuracy and compliance.
- Company: Join King & Moffatt, a leading building services provider with over 45 years of experience.
- Benefits: Enjoy professional development support, health programs, and a diverse, inclusive workplace.
- Other info: Dynamic environment with opportunities for career growth and training.
- Why this job: Be part of innovative projects and make a real impact in the construction industry.
- Qualifications: 3-5 years' experience in document control and proficiency in major CDE platforms required.
The predicted salary is between 30000 - 40000 £ per year.
Operating for over 45 years, King & Moffatt Building Services provide complete Mechanical and Electrical services across all sectors of the construction industry including Industrial, Logistics, Food, Pharmaceutical, Data Centre, Mining, Healthcare, Commercial, Hotel & Leisure, High-End Residential, Public, and Energy. From design stage to the installation and the ongoing maintenance of their facilities, our valued and highly skilled workforce provide our clients with an efficient, reliable and best in class service. A Deloitte Best Managed Company Award winner for eight years running, we pride ourselves on being a full building services solutions provider and have successfully delivered multiple large-scale projects in Ireland, the UK & mainland Europe.
The Document Controller is responsible for the management, distribution, and archiving of all project-related documentation. The role ensures that the project team has access to the latest, most accurate information while maintaining a robust audit trail of all revisions and approvals. Working primarily within a Common Data Environment (CDE), the Document Controller ensures compliance with project protocols (such as ISO 19650) and company standards, facilitating seamless communication between the office, site, and external stakeholders.
- GOALS / KPIs
- Data Accuracy: 100% accuracy in the version control and status of drawings and technical documents.
- Timeliness: Ensuring all incoming and outgoing transmittals are processed within agreed project SLAs (typically 24–48 hours).
- Audit Readiness: Maintenance of a fully compliant and searchable project archive that passes all internal and external quality audits.
- Handover Efficiency: Delivery of a structured and complete digital O&M / Health & Safety file at project completion.
- DUTIES AND RESPONSIBILITIES
- System Administration: Lead the setup and day-to-day management of the Common Data Environment (CDE) (e.g., Viewpoint, Aconex, Procore, or Autodesk Construction Cloud).
- Information Flow: Manage and coordinate the distribution of all project documentation, ensuring only "For Construction" status drawings reach the site team.
- Quality Assurance: Review and critique incoming documents for compliance with naming conventions, file formats, and metadata requirements before upload.
- Revision Control: Ensure all technical revisions are correctly logged, superseded, and archived to prevent the use of outdated information.
- Transmittal Management: Lead the production of formal transmittal notes for all outgoing information to subcontractors, consultants, and clients.
- Reporting: Provide regular progress reports to the Project Manager regarding the status of technical submittals, RFIs, and outstanding approvals.
- Subcontractor Liaison: Manage and coordinate the submission of subcontractor technical data and "as-built" information.
- Compliance Monitoring: Identify, develop, and manage the tracking of "Request for Information" (RFI) logs and technical submittal registers.
- Handover Coordination: Lead the collation of the final Operation & Maintenance (O&M) manuals and Health & Safety files to ensure a smooth client handover.
- Training: Support the project team by providing guidance and training on the use of the project’s specific document control software.
- Lessons Learned: Capture and document lessons learned regarding information management to improve the efficiency of future project setups.
- Qualifications
- Experience: Minimum 3–5 years’ experience as a Document Controller within the building services, construction, or civil engineering sectors.
- Software Proficiency: Expert knowledge of at least one major CDE platform (e.g., Viewpoint, BIM 360, Procore). Expert proficiency in Microsoft Office, particularly Excel.
- Technical Knowledge: Understanding of the RIBA stages and the UK BIM Framework/ISO 19650 naming conventions.
- Organisation: Exceptional organisational skills with a high level of attention to detail and the ability to manage high volumes of data.
- Communication: Exceptional interpersonal skills to liaise effectively between designers, site managers, and clients.
- Analytical Skills: Ability to spot discrepancies in documentation and metadata before they impact project delivery.
Additional Information
- SUPERVISORY REQUIREMENTS AND DEPUTY
- Reporting: This role reports to the Project Manager or Business Unit Manager.
- Supervision: This role may provide guidance to Project Administrators or Junior Document Controllers on larger schemes.
- TRAVEL
- The role is typically office or site-office based; however, occasional travel to other regional offices or sites for setup or training purposes may be required, typically not exceeding 10% of working time.
Having an inclusive and flexible culture helps the business continue to grow as a strong, dynamic and innovative organisation. As well as being supported and encouraged to develop your career here at King and Moffatt, we also offer the following:
- Professional Development support
- Employee Assistance Program
- Health and Wellness programs
At King and Moffatt, we believe in the power of diversity and inclusion to drive innovation, creativity, and success. We are committed to creating a workplace where all employees feel welcomed, valued, and respected regardless of their race, ethnicity, gender, sexual orientation, age, religion, disability, or any other dimension of diversity. We strive to build a culture that celebrates differences, encourages open dialogue, and promotes equal opportunities for growth and advancement. By embracing diversity and fostering an inclusive environment, we not only strengthen our organisation but also enrich the lives of our employees and the communities we serve.
Document Controller in Wolverhampton employer: Kingmoffatt
At King & Moffatt Building Services, we pride ourselves on being an award-winning employer that fosters a culture of inclusivity and professional growth. With over 45 years in the industry, we offer our Document Controllers not only competitive benefits and health and wellness programmes but also the opportunity to work on diverse, large-scale projects across Europe, ensuring a dynamic and rewarding career path in a supportive environment.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Wolverhampton
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching King & Moffatt and understanding their projects. Show them you’re not just another candidate; you’re genuinely interested in what they do and how you can contribute.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to document control and compliance. Being articulate about your experience with CDE platforms will set you apart from the competition.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re serious about joining the team at King & Moffatt.
We think you need these skills to ace Document Controller in Wolverhampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management systems and any relevant projects you've worked on. We want to see how your skills align with our needs!
Showcase Your Attention to Detail:As a Document Controller, attention to detail is key. Use your application to demonstrate how you've successfully managed documentation in the past, ensuring accuracy and compliance. We love seeing examples of your meticulous work!
Be Clear and Concise:When writing your cover letter, keep it clear and concise. Get straight to the point about why you're a great fit for the role. We appreciate straightforward communication, just like we do in our projects!
Apply Through Our Website:Don't forget to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role. We can’t wait to see what you bring to the table!
How to prepare for a job interview at Kingmoffatt
✨Know Your CDE Inside Out
Make sure you’re well-versed in the Common Data Environment (CDE) tools mentioned in the job description, like Viewpoint or Procore. Familiarise yourself with their functionalities and how they relate to document control, as this will show your potential employer that you're ready to hit the ground running.
✨Master the Art of Version Control
Since accuracy is key for a Document Controller, brush up on version control practices and ISO 19650 standards. Be prepared to discuss how you’ve managed document revisions in the past and how you ensure compliance with naming conventions and metadata requirements.
✨Show Off Your Organisational Skills
Bring examples of how you've successfully managed high volumes of data in previous roles. Highlight your attention to detail and organisational strategies that have helped you maintain a robust audit trail and ensure timely processing of documents.
✨Communicate Like a Pro
As a Document Controller, you'll need to liaise with various stakeholders. Prepare to demonstrate your exceptional communication skills by sharing experiences where you effectively coordinated between teams or resolved discrepancies in documentation. This will showcase your ability to facilitate seamless information flow.
