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- Tasks: Manage and maintain project documentation, ensuring accuracy and compliance.
- Company: Join a high-performing company committed to staff development and quality.
- Benefits: Gain valuable experience in a supportive environment with growth opportunities.
- Why this job: Be a key player in transitioning to digital document management and enhancing efficiency.
- Qualifications: Experience in document control within civil engineering or construction is essential.
- Other info: Collaborate with diverse teams and contribute to important business improvements.
The predicted salary is between 36000 - 60000 £ per year.
We are seeking an experienced Document Controller to manage and maintain accurate digital and physical project documentation in line with internal procedures and regulatory standards. You will work closely with project teams, subcontractors, and clients to ensure all controlled documents are created, reviewed, distributed, stored, and archived correctly.
This role plays a key part in supporting quality assurance processes and will contribute significantly to the organisation's transition from paper-based systems to fully digital document management methods.
Key Tasks, Duties and Accountabilities- Records Management
- Maintain and update the Master Document Register (General Index) and other key registers.
- Ensure all physical and electronic documentation is archived accurately, easily retrievable, and fully traceable in line with internal, client, and regulatory requirements.
- Oversee document lifecycle processes including version control, status tracking, and archiving.
- Support the creation, standardisation, and implementation of document control procedures.
- Carry out periodic reviews of document control systems to ensure compliance and continuous improvement.
- Document Review, Development and Distribution
- Assist with drafting, formatting, and publishing controlled documents in accordance with company standards.
- Develop and maintain document templates, ensuring consistency with corporate branding and style guidelines.
- Coordinate timely distribution and communication of updated documents to relevant stakeholders.
- Quality Assurance
- Work with the Quality team to compile and organise Quality Assurance documentation, including Inspection and Test Plans (ITPs), Check Sheets, and Operation & Maintenance (O&M) Manuals.
- Digital Tools and System Support
- Support the rollout and administration of digital document systems such as Workspace, e-signature tools, forms platforms, and other document management software.
- Promote digitalisation initiatives to enhance efficiency and accessibility.
- Assist in configuring document workflows and automated approval routes across digital platforms.
- Data Integrity, Security and Compliance
- Ensure confidentiality, integrity, and security of documentation by applying appropriate access controls and permissions.
- Support internal and external audits by providing accurate and complete document control data.
- Training, Awareness and User Support
- Act as the central point of contact for document control and system-related queries.
- Provide training, guidance, and ongoing support to staff on document control processes and systems.
- Raise awareness of document control policies, best practices, and digital tools across the business.
- Produce user guides and deliver refresher sessions to help improve consistency and reduce errors.
- Communication
- Facilitate collaboration between teams, ensuring document requirements are understood and updates are clearly communicated.
- Liaise with project teams, site staff, clients, subcontractors, and suppliers to ensure all documentation is submitted, reviewed, and stored correctly.
The employer is a well-established and consistently high-performing company with a strong pipeline of work across multiple sectors. The organisation is committed to the development and training of its staff and places strong emphasis on quality, safety, customer satisfaction, and professionalism. This role offers the opportunity to join a growing team and contribute to key business improvements.
Skills, Experience and Qualifications- Previous Document Control experience within a civil engineering or construction environment
- Proficiency in Microsoft Office
- Excellent attention to detail with strong organisational skills
- Confident communicator with the ability to work collaboratively across teams
Attendance at a site induction is required.
Locations
Document Controller in Cheadle, Cheshire employer: Kingdom People
Contact Detail:
Kingdom People Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Document Controller in Cheadle, Cheshire
✨Tip Number 1
Network like a pro! Reach out to your connections in the industry, attend relevant events, and don’t be shy about letting people know you’re on the hunt for a Document Controller role. You never know who might have the inside scoop on an opportunity!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your experience with document management systems and your attention to detail. Make sure they know you’re the go-to person for keeping things organised and compliant.
✨Tip Number 3
Be proactive! If you see a company you’d love to work for, don’t wait for them to post a job. Reach out directly through our website, express your interest, and share how you can add value to their team as a Document Controller.
✨Tip Number 4
Prepare for interviews by brushing up on your knowledge of quality assurance processes and digital tools. Be ready to discuss how you can help transition teams from paper-based systems to digital methods, showcasing your adaptability and tech-savviness.
We think you need these skills to ace Document Controller in Cheadle, Cheshire
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Document Controller role. Highlight your previous experience in document control, especially in civil engineering or construction. We want to see how your skills match what we're looking for!
Showcase Your Skills: Don’t forget to showcase your proficiency in Microsoft Office and your attention to detail. Use specific examples from your past roles to demonstrate how you've successfully managed documentation and supported quality assurance processes.
Be Clear and Concise: When writing your cover letter, keep it clear and concise. We appreciate straightforward communication, so get to the point about why you’re a great fit for the role and how you can contribute to our digitalisation initiatives.
Apply Through Our Website: Finally, make sure to apply through our website! It’s the best way for us to receive your application and ensures you don’t miss out on any important updates during the process.
How to prepare for a job interview at Kingdom People
✨Know Your Documents
Before the interview, brush up on your knowledge of document control processes and the specific types of documents you'll be managing. Familiarise yourself with version control, archiving methods, and how to maintain a Master Document Register. This will show that you understand the role and can hit the ground running.
✨Showcase Your Tech Skills
Since the role involves digital tools and systems, be prepared to discuss your experience with document management software and any digitalisation initiatives you've been part of. Highlight your proficiency in Microsoft Office and any other relevant tools, as this will demonstrate your ability to adapt to their systems.
✨Emphasise Attention to Detail
Attention to detail is crucial in document control. During the interview, provide examples of how you've ensured accuracy in documentation in previous roles. Discuss any processes you've implemented to improve data integrity and compliance, as this will resonate well with the employer's focus on quality assurance.
✨Communicate Effectively
As a Document Controller, you'll need to liaise with various teams and stakeholders. Practice articulating your thoughts clearly and confidently. Prepare to discuss how you've facilitated collaboration in past projects and how you handle communication challenges, as strong communication skills are essential for this role.
