At a Glance
- Tasks: Manage and distribute project documentation, ensuring accuracy and compliance.
- Company: Join a leading firm in the construction and engineering sector.
- Benefits: Professional development support, health programs, and employee assistance.
- Other info: Opportunity for career growth and occasional travel for training.
- Why this job: Be the backbone of project success with your organisational skills.
- Qualifications: 3-5 years experience in document control and proficiency in CDE platforms.
The predicted salary is between 30000 - 40000 £ per year.
The Document Controller is responsible for the management, distribution, and archiving of all project-related documentation. The role ensures that the project team has access to the latest, most accurate information while maintaining a robust audit trail of all revisions and approvals. Working primarily within a Common Data Environment (CDE), the Document Controller ensures compliance with project protocols (such as ISO 19650) and company standards, facilitating seamless communication between the office, site, and external stakeholders.
Goals / KPIs
- Data Accuracy: 100% accuracy in the version control and status of drawings and technical documents.
- Timeliness: Ensuring all incoming and outgoing transmittals are processed within agreed project SLAs (typically 24–48 hours).
- Audit Readiness: Maintenance of a fully compliant and searchable project archive that passes all internal and external quality audits.
- Handover Efficiency: Delivery of a structured and complete digital O&M / Health & Safety file at project completion.
Duties and Responsibilities
- System Administration: Lead the setup and day-to-day management of the Common Data Environment (CDE) (e.g., Viewpoint, Aconex, Procore, or Autodesk Construction Cloud).
- Information Flow: Manage and coordinate the distribution of all project documentation, ensuring only "For Construction" status drawings reach the site team.
- Quality Assurance: Review and critique incoming documents for compliance with naming conventions, file formats, and metadata requirements before upload.
- Revision Control: Ensure all technical revisions are correctly logged, superseded, and archived to prevent the use of outdated information.
- Transmittal Management: Lead the production of formal transmittal notes for all outgoing information to subcontractors, consultants, and clients.
- Reporting: Provide regular progress reports to the Project Manager regarding the status of technical submittals, RFIs, and outstanding approvals.
- Subcontractor Liaison: Manage and coordinate the submission of subcontractor technical data and "as-built" information.
- Compliance Monitoring: Identify, develop, and manage the tracking of "Request for Information" (RFI) logs and technical submittal registers.
- Handover Coordination: Lead the collation of the final Operation & Maintenance (O&M) manuals and Health & Safety files to ensure a smooth client handover.
- Training: Support the project team by providing guidance and training on the use of the project’s specific document control software.
- Lessons Learned: Capture and document lessons learned regarding information management to improve the efficiency of future project setups.
Qualifications
- Experience: Minimum 3–5 years’ experience as a Document Controller within the building services, construction, or civil engineering sectors.
- Software Proficiency: Expert knowledge of at least one major CDE platform (e.g., Viewpoint, BIM 360, Procore). Expert proficiency in Microsoft Office, particularly Excel.
- Technical Knowledge: Understanding of the RIBA stages and the UK BIM Framework/ISO 19650 naming conventions.
- Organisation: Exceptional organisational skills with a high level of attention to detail and the ability to manage high volumes of data.
- Communication: Exceptional interpersonal skills to liaise effectively between designers, site managers, and clients.
- Analytical Skills: Ability to spot discrepancies in documentation and metadata before they impact project delivery.
Supervisory Requirements and Deputy
- Reporting: This role reports to the Project Manager or Business Unit Manager.
- Supervision: This role may provide guidance to Project Administrators or Junior Document Controllers on larger schemes.
Travel
The role is typically office or site-office based; however, occasional travel to other regional offices or sites for setup or training purposes may be required, typically not exceeding 10% of working time.
Benefits
- Professional Development support
- Employee Assistance Program
- Health and Wellness programs
Document Controller in Wolverhampton employer: King and Moffatt
At King and Moffatt, we pride ourselves on being an excellent employer, offering a supportive work culture that values compliance and quality in every project. Our NICEIC Qualified Supervisors benefit from ongoing professional development opportunities, ensuring you grow alongside the company while working in a dynamic environment that prioritises safety and excellence in service delivery.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller in Wolverhampton
✨Tip Number 1
Network like a pro! Reach out to your connections in the construction and engineering sectors. Attend industry events or webinars, and don’t be shy about introducing yourself. You never know who might have the inside scoop on a Document Controller role!
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your expertise in CDE platforms and your attention to detail. Share specific examples of how you've ensured data accuracy and compliance in past projects.
✨Tip Number 3
Be proactive! If you see a job listing that catches your eye, apply through our website. Tailor your approach to showcase how your experience aligns with their needs, especially around document management and quality assurance.
✨Tip Number 4
Follow up! After an interview or networking event, send a quick thank-you note. It shows your enthusiasm for the role and keeps you fresh in their minds. Plus, it’s a great way to reiterate your interest in the Document Controller position!
We think you need these skills to ace Document Controller in Wolverhampton
Some tips for your application 🫡
Tailor Your CV:Make sure your CV is tailored to the Document Controller role. Highlight your experience with document management, CDE platforms, and any relevant qualifications that match the job description.
Showcase Your Skills:Don’t forget to showcase your organisational skills and attention to detail. Use specific examples from your past roles to demonstrate how you’ve managed documentation and ensured compliance with standards.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Explain why you’re passionate about the role and how your experience aligns with our goals at StudySmarter. Keep it concise but impactful.
Apply Through Our Website:We encourage you to apply through our website for a smoother application process. It helps us keep track of your application and ensures you don’t miss out on any important updates!
How to prepare for a job interview at King and Moffatt
✨Know Your CDE Inside Out
Make sure you’re well-versed in the Common Data Environment (CDE) platforms mentioned in the job description, like Viewpoint or Procore. Familiarise yourself with their functionalities and be ready to discuss how you've used them in past roles.
✨Showcase Your Attention to Detail
As a Document Controller, accuracy is key. Prepare examples from your previous experience where your attention to detail made a significant impact on project outcomes. This will demonstrate your capability to maintain 100% data accuracy.
✨Understand ISO 19650 and RIBA Stages
Brush up on ISO 19650 naming conventions and the RIBA stages. Being able to speak confidently about these frameworks will show that you understand the compliance aspects of the role and can hit the ground running.
✨Prepare for Scenario Questions
Expect questions that assess your problem-solving skills, especially regarding document management and compliance monitoring. Think of scenarios where you had to manage revisions or handle discrepancies, and be ready to explain your thought process.
