Office Co-ordinator

Application Deadline: 18 July 2025

Department: People and Culture

Location: Milton Keynes

Compensation: £12,750 / year

Description

Join the Team at Kinetic Software – Where Things Get Done (and Done Well)!

At Kinetic Software we provide market-leading solutions that help universities and colleges manage student accommodation, events, and campus operations.

Our products are smart, user-friendly tools that help our clients stay organised, efficient, and ahead of the game. Behind our tech is a friendly, fast-moving company that thrives on great teamwork, clever thinking, and a “let’s make it happen” attitude.

We’re looking for a part-time Office Coordinator to be the glue that keeps our day-to-day operations running smoothly. From keeping the office humming to lending a hand with admin tasks, you’ll play a key role in supporting our brilliant team and creating a welcoming, well-organised environment.

This is a great opportunity for someone who loves variety, enjoys being the go-to person, and wants to be part of a supportive, down-to-earth company – without the full-time grind.

What will I be doing?

No two days will be the same, and that’s exactly how we like it! Your role as Office Co-ordinator is central to keeping the heart of our operations beating smoothly with energy, efficiency, and a good sense of humour.

Here’s a flavour of what you’ll take on:

Office Operations & People Support

• Be the go-to support for our Employee Success Manager and People and Culture Manager, whether it’s coordinating meetings or troubleshooting last-minute surprises.
• Plan and book company meetings, events, venues, meals, and accommodations.
• Keep our kitchen space full of fruit,
• Be our front-of-house superstar – greeting visitors and making them feel at home. The face of Kinetic!
• Keep our office environment game strong, reordering supplies, organising shared spaces, and making sure everything just works.
• Making sure our kitchen supplies are tip top, including ordering our tuck shop goodies and ensuring availability of food and beverages.

Culture & Events

• Collaborate with our Employee Success Manager to dream up and deliver awesome team events, celebrations, and office socials.
• Support award ceremonies, training days, and those magical office moments that make work feel less like… work.

Admin with Impact

• Manage ad hoc requests from the Board and Senior Management Team like a pro.
• Track and manage security passes and fobs.
• Book and liaise with vendors, from shredders and recycling to coffee capsules and maintenance crews.
• Tackle anything that pops up – merch orders, post distribution, ISO admin, landlord comms, and more.

Tools, Tech & New Starters

• Set up phones and licenses, assign devices, and coordinate requests with external teams (yes, there’s a bit of tech magic involved).
• Keep starter kits stocked: think tote bags, lanyards, company merch, and onboarding leaflets.

Health, Safety & Compliance

• Keep our office safe and compliant: monitor H&S certifications, update the fire drill register, and schedule necessary training refreshers.
• Arrange PAT testing, track equipment, and ensure we’ve got enough First Aiders and Fire Marshals on hand.

What skills, experience and attributes do I need?

Skills

• ESSENTIAL: Exceptional organisation skills – able to juggle multiple priorities and switch tasks without losing focus.
• ESSENTIAL: Strong communication – clear, friendly, and professional in both written and verbal interactions.
• ESSENTIAL: Proficiency with Office 365 & tech savvy – especially Outlook, Word, Excel, and Teams.
• ESSENTIAL: Problem-solving mindset – quick to find solutions and handle unexpected requests.
• ESSENTIAL: Time management – efficient at meeting deadlines and managing fluctuating workloads.
• DESIRABLE: Event coordination – experience arranging meetings, social events, catering, and venues.

Experience (Desirable)

• Previous experience in an office administrator, facilities coordinator, or business support role.
• Experience supporting a team or department with day-to-day operational needs.
• Familiarity with managing office supplies, H&S procedures, and compliance tasks.
• Experience liaising with external vendors, landlords, or service providers.
• Exposure to onboarding new staff, setting up equipment, and maintaining office standards.
• Experience working in a busy environment where flexibility and initiative are key.

Attributes

• Proactive – anticipates needs before they arise and acts without being asked.
• Friendly and approachable – a natural people-person who enjoys helping others.
• Resilient under pressure – thrives in fast-paced, ever-changing environments.
• Discreet and trustworthy – handles confidential information with care.
• Detail-oriented – notices the small things that make a big difference.

What You’ll Enjoy as Part of the Team

• Working for an organisation where people and culture genuinely matter.
• Excellent training and support with the opportunity for further professional development.
• Performance-related bonus scheme.
• 25 days annual holiday allowance plus bank holidays off.
• 2 wellbeing days a year to rest and recharge.
• Christmas shut-down period for a well-deserved break.
• 5% Company contribution to pension, employees pay 3%
• A flexible benefits package, which is customisable by you. You can choose from private health care, life assurance, personal development, cinema tickets, wide range of discounts at retailers and so much more!

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