At a Glance
- Tasks: Manage and control company documentation for exciting HVAC projects.
- Company: Join a growing HVAC and building services business in Gateshead.
- Benefits: Competitive pay, hybrid work options, and supportive team environment.
- Other info: Great opportunity for career growth in a dynamic industry.
- Why this job: Be the backbone of project success by ensuring documentation is top-notch.
- Qualifications: Organisational skills and attention to detail are a must.
The predicted salary is between 13.22 - 13.22 £ per hour.
My client is seeking a highly organised and detail-oriented Document Controller to join a growing team in Gateshead. This is an excellent opportunity to become part of a successful HVAC and building services business, supporting the management and control of company documentation across projects, Planned Preventative Maintenance (PPM) contracts, and compliance frameworks.
Location: Gateshead (Hybrid opportunities available)
Hours: Monday to Friday, 07:30am - 4:30pm
Pay Rate: 13.22 per hour
Key Responsibilities
- Document Control & Records Management
- Control, maintain, and update company documentation, ensuring only the latest approved versions are in circulation.
- Complete project-related forms and reports.
- Manage daily job administration and reporting activities.
- Maintain structured digital and physical filing systems for policies, procedures, project documentation, and compliance records.
- Implement and manage document version control, approval workflows, and document registers.
- Ensure documentation is stored, issued, and archived in accordance with company procedures and audit requirements.
- ISO Compliance Support
- Assist in maintaining ISO management systems, including ISO 9001, ISO 14001, and ISO 45001 where applicable.
- Support internal and external audits by preparing documentation, records, and evidence.
- Track corrective actions, document updates, and procedural changes following audits.
- Assist with continuous improvement initiatives by ensuring documentation remains current and compliant.
- SafeContractor & Constructionline Administration
- Manage and maintain SafeContractor and Constructionline accreditations.
- Upload, update, and review required documentation, including policies, procedures, insurance certificates, training records, and risk assessments.
- Monitor renewal dates and ensure submissions are completed accurately and on time.
- Liaise with internal teams to gather evidence required for accreditations and audits.
- Health, Safety & Compliance Documentation
- Assist with the management of Risk Assessments and Method Statements (RAMS) and other health and safety documentation.
- Ensure relevant documentation is distributed to clients, engineers, and subcontractors as required.
- Maintain records of certifications, insurance policies, and compliance-related documentation.
- Coordination & Communication
- Act as the central point of contact for document-related enquiries.
- Purchase materials and consumables and raise purchase orders through Joblogic.
- Liaise with project managers, engineers, HR, and senior management to collect, review, and distribute documentation.
- Support the completion of Pre-Qualification Questionnaires (PQQs), tender submissions, and client compliance packs.
- Systems & Continuous Improvement
- Support document control processes within company systems such as Joblogic, SharePoint, and other document management platforms.
- Identify opportunities to improve document control and compliance procedures.
- Assist with compliance-related projects as the business continues to grow.
Person Specification
- Essential Skills & Experience
- Previous experience in document control, administration, or compliance support.
- Excellent organisational skills and attention to detail.
- Strong written communication skills.
- Ability to manage multiple deadlines, documents, and audit requirements simultaneously.
- Professional, reliable, and able to maintain confidentiality.
- Desirable Skills & Experience
- Experience within the HVAC, construction, engineering, or building services sectors.
- Familiarity with ISO standards (9001, 14001, and 45001).
- Experience managing SafeContractor and/or Constructionline accreditations.
- Knowledge of health and safety and compliance documentation.
Personal Attributes
- Methodical and process-driven approach.
- Proactive and dependable.
- Comfortable working to audit and compliance deadlines.
- Strong team player with the ability to collaborate across departments.
Document Controller in North East employer: Kinetic plc
Join a dynamic HVAC and building services company in Gateshead as a Document Controller, where your organisational skills will be valued in a supportive and collaborative work environment. With hybrid working opportunities, competitive pay, and a commitment to employee growth through continuous improvement initiatives, this role offers a meaningful career path in a thriving industry. Experience a culture that prioritises compliance and teamwork, ensuring you play a vital role in the company's success while enjoying a balanced work-life schedule.
