Estates Coordinator in Cambourne

Join the Kindred Family – A Place to Grow, Thrive and Make a Difference. At Kindred, we're passionate about giving children the very best start in life while creating a workplace where our people feel valued, supported and inspired. We're looking for a highly organised and proactive Estates Coordinator to join our growing team. If you're someone who loves keeping things organised, building great relationships and making sure everything runs smoothly behind the scenes, this could be the perfect opportunity for you!

Working across our growing nursery estate, you'll play an important role in helping us maintain safe, welcoming and well-maintained environments where children can learn, grow and thrive. Whether you have experience in estates, facilities management, maintenance coordination or a similar administrative role, we'd love to hear from you.

What You'll Be Doing

As our Estates Coordinator, you'll be at the heart of keeping our nurseries running smoothly. Working closely with the Facilities Manager, Estates Director, nursery managers, contractors and suppliers, you'll coordinate maintenance requests, compliance administration, purchasing and essential estates activities. You'll be a key point of contact, making sure actions are followed up, information is kept up to date and everyone knows what's happening and when.

• Monitor and coordinate maintenance requests and outstanding repairs, ensuring jobs are logged, tracked and followed up through to completion.
• Liaise with contractors and nursery managers to arrange visits, coordinate access and keep everyone updated on progress.
• Support planned maintenance schedules, inspections and servicing, making sure appointments and follow-up actions are organised.
• Maintain accurate compliance records, track outstanding actions and chase certificates, reports and supporting documentation.
• Support the administration of health and safety records, including staff accident logs, ensuring information is handled confidentially.
• Act as a friendly and professional first point of contact for routine estates queries from nursery teams, contractors and suppliers.
• Coordinate supplier arrangements, including waste collections, equipment deliveries and contractor appointments.
• Raise and track approved purchase orders and work orders, process supplier invoices and help maintain accurate expenditure records.
• Support estates projects and minor works by coordinating documentation, quotations, communications and arrangements with nursery teams.
• Provide administrative support to our in-house facilities team, including materials ordering, timesheets, expenses and outstanding job follow-ups.
• Maintain accurate records, asset registers, trackers and document systems, helping ensure information is always organised and accessible.
• Prepare regular updates and reports to help the Estates team monitor outstanding work, compliance actions and upcoming priorities.
• Look for opportunities to improve processes, make administration more efficient and support our growing nursery estate.

What You'll Need

Essential:

• Previous experience in facilities management, estates, maintenance, property, contract support or a similar coordination or administrative role.
• Excellent organisational skills, with the ability to manage competing priorities, multiple deadlines and large volumes of information.
• Strong communication and relationship-building skills, with the confidence to liaise with colleagues, contractors and suppliers.
• Good IT skills, including Microsoft Excel, Outlook and other Microsoft Office applications.
• Experience handling work orders, suppliers, quotations, purchase orders and invoices, with good attention to financial detail.
• A proactive and solutions-focused approach, with the confidence to follow up outstanding actions and escalated issues when needed.
• Excellent attention to detail and a commitment to maintaining accurate records.
• The ability to handle sensitive information appropriately and follow health and safety, safeguarding and data protection procedures.

Desirable:

• Experience working within a multi-site organisation.
• Knowledge of planned and reactive maintenance processes.
• Experience with CAFM/helpdesk systems or facilities management software.
• Experience using finance or purchasing platforms.
• An understanding of compliance administration, inspections and contractor documentation.

Don't worry if you haven't used our systems before – training on Log-It and Zahara will be provided.

Why You'll Love Working at Kindred

• Supportive Culture: Built on strong relationships, teamwork and a genuine sense of belonging.
• Career Development: Access to structured training, learning opportunities and opportunities to develop your skills.
• Work-Life Balance: Enjoy a supportive working environment and the flexibility of a hybrid working arrangement.
• Competitive Pay & Benefits: Competitive salaries, regularly benchmarked, alongside a generous benefits package.
• Make a Real Difference: Play an important role in supporting our nurseries and creating safe, welcoming environments for children and colleagues.
• Award-Winning Family: Join a company that values recognition, personal growth and team success.

More than 9 out of 10 of our colleagues would recommend Kindred as a great place to work.

What Happens Next?

Our recruitment process may include:

• Initial video interview.
• Face-to-face interview.
• Relevant employment and reference checks.

We review applications as they're received and aim to respond within 2–5 working days. We look forward to receiving your application and welcoming you to the Kindred family.

Our Commitment to Safeguarding

Kindred is committed to safeguarding and promoting the welfare of children. Safeguarding is everyone's responsibility, and all employees are expected to follow our safeguarding, health and safety policies and complete all required training. All successful applicants will be subject to appropriate safer recruitment checks, including references and any relevant background checks.