At a Glance
- Tasks: Manage appointments, support GPs, and maintain patient records in a busy environment.
- Company: Join KIMS Hospital, the largest independent hospital in Kent, known for its friendly team culture.
- Benefits: Enjoy 33 days off, private health insurance, and discounts on services while earning a competitive salary.
- Other info: Flexible working hours and a supportive environment await you!
- Why this job: This role offers growth opportunities in medical administration with a compassionate team focused on patient care.
- Qualifications: A good standard of secondary education is essential; prior admin experience is a plus.
The predicted salary is between 28800 - 43200 £ per year.
Medical Secretary – Primary Care (Private GP Service)
KIMS Hospital, Maidstone
KIMS Hospital, the largest independent hospital in Kent, has an exciting opportunity for an experienced Administrator or Secretary to join our team supporting the Private GP Service.
This is a fantastic development role for someone who is keen to progress within medical secretarial administration. You will be part of a busy, friendly team providing essential support to our Private GPs, patients, and consultants across KIMS Hospital and Lyca Health sites.
About the Role
As a Medical Secretary, you will play a vital role in ensuring our Private GP Service runs smoothly. You will need to be highly organised, forward-thinking, and able to multi-task while maintaining excellent attention to detail.
Your responsibilities will include:
- Managing appointments, enquiries, dictations, and clinical correspondence
- Supporting the growth and smooth running of the Private GP Service across sites
- Acting as a link between patients and the hospital when required
- Audio typing and accurate preparation of medical letters
- Maintaining patient records, filing, and scanning documentation
- Liaising with patients, consultants, and colleagues across the hospital
- Triaging online appointment bookings and collating results for GP review
- Providing cover for colleagues during periods of absence
- Delivering a high standard of communication and compassionate support to patients
About You
We are looking for someone who is:
- Highly organised, reliable, and able to prioritise effectively
- Confident with both verbal and written communication
- Compassionate and patient-focused, with a professional approach
- Calm under pressure and adaptable to changing situations
- Computer literate with strong attention to detail
- A positive team player with a ‘can do’ attitude
Desirable skills include: prior administrative or secretarial experience, audio/touch typing, and proficiency in Excel.
Qualifications
- A good standard of secondary education is essential.
- Further secretarial/administration qualifications would be an advantage.
Benefits
- Earn while you learn – with a competitive starting salary.
- 33 days annual leave (including bank holidays) plus your birthday off.
- Free secure staff parking.
- Private health insurance.
- Life assurance.
- Discounts on hospital services, retail, and gyms.
- Employee Assistance Programme.
For more information or to discuss the role further, please contact Diane on 01622 538114 or email recruitment@kims.org.uk.
Please note: Any offers of employment will be subject to proof of eligibility to work in the UK and a satisfactory DBS check.
Medical Secretary - Primary Care employer: KIMS Hospital
KIMS Hospital is an exceptional employer, offering a supportive and dynamic work environment for Medical Secretaries within the Private GP Service. With a strong focus on employee growth, competitive benefits including 33 days of annual leave, private health insurance, and opportunities for professional development, KIMS fosters a culture of teamwork and compassion, making it an ideal place for those seeking meaningful and rewarding careers in healthcare.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary - Primary Care
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like KIMS Hospital.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at KIMS Hospital.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like KIMS Hospital, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Medical Secretary - Primary Care
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at KIMS Hospital.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at KIMS Hospital.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to KIMS Hospital. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at KIMS Hospital. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at KIMS Hospital
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research KIMS Hospital’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
