At a Glance
- Tasks: Manage appointments, support GPs, and maintain patient records in a busy environment.
- Company: Join KIMS Hospital, the largest independent hospital in Kent, known for its friendly team culture.
- Benefits: Enjoy 33 days off, private health insurance, and discounts on services while earning a competitive salary.
- Other info: Flexible working hours and a supportive environment await you!
- Why this job: This role offers growth opportunities in medical administration with a compassionate team focused on patient care.
- Qualifications: A good standard of secondary education is essential; prior admin experience is a plus.
The predicted salary is between 28800 - 43200 £ per year.
Medical Secretary – Primary Care (Private GP Service)
KIMS Hospital, Maidstone
KIMS Hospital, the largest independent hospital in Kent, has an exciting opportunity for an experienced Administrator or Secretary to join our team supporting the Private GP Service.
This is a fantastic development role for someone who is keen to progress within medical secretarial administration. You will be part of a busy, friendly team providing essential support to our Private GPs, patients, and consultants across KIMS Hospital and Lyca Health sites.
About the Role
As a Medical Secretary, you will play a vital role in ensuring our Private GP Service runs smoothly. You will need to be highly organised, forward-thinking, and able to multi-task while maintaining excellent attention to detail.
Your responsibilities will include:
- Managing appointments, enquiries, dictations, and clinical correspondence
- Supporting the growth and smooth running of the Private GP Service across sites
- Acting as a link between patients and the hospital when required
- Audio typing and accurate preparation of medical letters
- Maintaining patient records, filing, and scanning documentation
- Liaising with patients, consultants, and colleagues across the hospital
- Triaging online appointment bookings and collating results for GP review
- Providing cover for colleagues during periods of absence
- Delivering a high standard of communication and compassionate support to patients
About You
We are looking for someone who is:
- Highly organised, reliable, and able to prioritise effectively
- Confident with both verbal and written communication
- Compassionate and patient-focused, with a professional approach
- Calm under pressure and adaptable to changing situations
- Computer literate with strong attention to detail
- A positive team player with a ‘can do’ attitude
Desirable skills include: prior administrative or secretarial experience, audio/touch typing, and proficiency in Excel.
Qualifications
- A good standard of secondary education is essential.
- Further secretarial/administration qualifications would be an advantage.
Benefits
- Earn while you learn – with a competitive starting salary.
- 33 days annual leave (including bank holidays) plus your birthday off.
- Free secure staff parking.
- Private health insurance.
- Life assurance.
- Discounts on hospital services, retail, and gyms.
- Employee Assistance Programme.
For more information or to discuss the role further, please contact Diane on 01622 538114 or email recruitment@kims.org.uk.
Please note: Any offers of employment will be subject to proof of eligibility to work in the UK and a satisfactory DBS check.
Medical Secretary - Primary Care employer: KIMS Hospital
KIMS Hospital is an exceptional employer, offering a supportive and dynamic work environment for Medical Secretaries within the Private GP Service. With a strong focus on employee growth, competitive benefits including 33 days of annual leave, private health insurance, and opportunities for professional development, KIMS fosters a culture of teamwork and compassion, making it an ideal place for those seeking meaningful and rewarding careers in healthcare.
StudySmarter Expert Advice🤫
We think this is how you could land Medical Secretary - Primary Care
✨Tip Number 1
Familiarise yourself with the specific software and tools commonly used in medical secretarial roles, such as electronic health record systems. This knowledge can give you an edge during interviews, showing that you're proactive and ready to hit the ground running.
✨Tip Number 2
Network with professionals already working in the healthcare administration field. Attend local healthcare events or join online forums to connect with others who can provide insights about the role and potentially refer you to opportunities.
✨Tip Number 3
Prepare for the interview by practising common questions related to medical secretarial duties, such as managing patient records and handling enquiries. Being well-prepared will help you convey your skills and experience confidently.
✨Tip Number 4
Demonstrate your understanding of patient confidentiality and data protection regulations during your discussions. This is crucial in a medical setting and shows that you take the responsibilities of the role seriously.
We think you need these skills to ace Medical Secretary - Primary Care
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience in administration or secretarial roles, particularly in a medical setting. Emphasise skills like organisation, communication, and attention to detail that are crucial for the Medical Secretary position.
Craft a Compelling Cover Letter:Write a cover letter that showcases your passion for the role and the healthcare sector. Mention specific experiences that demonstrate your ability to manage appointments, handle correspondence, and support a busy team.
Highlight Relevant Skills:In your application, clearly outline your proficiency in audio typing, computer literacy, and any experience with Excel. These skills are desirable for the role and should be prominently featured.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is essential for a Medical Secretary.
How to prepare for a job interview at KIMS Hospital
✨Showcase Your Organisational Skills
As a Medical Secretary, being organised is key. Prepare examples from your past experiences where you successfully managed multiple tasks or appointments. This will demonstrate your ability to handle the busy environment at KIMS Hospital.
✨Communicate Clearly and Confidently
Since the role requires excellent verbal and written communication, practice articulating your thoughts clearly. You might want to prepare for common questions about how you would handle patient enquiries or liaise with consultants.
✨Demonstrate Compassion and Professionalism
The job is patient-focused, so be ready to discuss how you would provide compassionate support to patients. Share any relevant experiences that highlight your ability to remain calm under pressure and adapt to changing situations.
✨Familiarise Yourself with Medical Terminology
Having a good grasp of medical terminology can set you apart. Brush up on relevant terms and phrases that may come up during the interview, especially those related to the Private GP Service and patient care.
