At a Glance
- Tasks: Schedule theatre bookings and ensure smooth communication between departments.
- Company: Join KIMS Hospital, the largest independent hospital in Kent.
- Benefits: Enjoy 33 days annual leave, private health insurance, and flexible working options.
- Other info: Be part of a diverse team that values your contributions and career growth.
- Why this job: Make a real impact in healthcare while developing your skills in a supportive environment.
- Qualifications: GCSE standard, strong communication skills, and experience in a hospital setting.
The predicted salary is between 28560 - 28560 £ per year.
Hours: 37.5 Hours per week, 4 days per week between Monday and Saturday 08:00 – 18:00.
Salary: £28,560.00 per annum
Are you patient focused, with a desire and proven ability to contribute to delivering healthcare at its best? Do you want to progress your career and skills? We have an exciting opportunity for an experienced Theatre Scheduler to join our Theatres team.
As a Theatre Coordinator, you will be responsible for scheduling all theatre bookings, ensuring an efficient and responsive service is provided to medical secretaries, consultants, NHS contract teams and hospital departments. You will maintain a clear code of conduct and high standards of customer service in terms of discretion, dignity, respect, and excellent customer service to all internal and external customers.
Role Responsibilities
- Responsible for the appropriate management of theatre booking slots, liaising with Consultants, medical secretaries and hospital departments as required.
- Ensure all necessary paperwork is completed, ensure all information is attached to all booking forms (clinic letter).
- Liaise with Theatre leads/ Billing/ Finance for any information regarding a procedure that may need costing before accepting booking forms.
- To provide effective communication between the Medical Secretarial Department, Consultants and Patients, etc.
- Provide non-clinical information to patients and families, where necessary, including cancellation of operation.
Person Specification
- Educated to GCSE standard (or equivalent).
- Display excellent communication skills and interpersonal skills.
- Able to work proactively, on own initiative with minimal supervision.
- Able to work as part of a team.
- Strong organisational and time management skills.
- Possession of a secretarial qualification.
- Experience of working in a hospital.
- Working knowledge of Microsoft packages or equivalent.
- Maintaining administrative/secretarial systems.
KIMS Hospital is the largest independent hospital in Kent and we care about our staff. We support our staff in building a career, encouraging them to feel their worth and enjoy their time at work. Our One Team culture creates a working environment that offers you the time to care, develop new skills and strengthen existing ones.
Benefits:
- Free Secure Staff Parking
- Pension Scheme
- Private Health Insurance
- 33 Days annual leave plus extra time off for your birthday
- Life Assurance
- Free Eye Test
- Flexible working and annualised hours contracts are available
At KIMS Hospital we are committed to building a diverse and inclusive working environment. We strive to create a workforce that reflects the communities we serve and are proud to be an equal opportunities and disability confident employer.
If you have any queries regarding this vacancy, please give Diane a call on 01622 237634 or email recruitment@kims.org.uk.
Theatre Scheduler in Maidstone employer: KIMS Hospital
KIMS Hospital Maidstone is an exceptional employer, offering a supportive and inclusive work culture that prioritises employee well-being and professional growth. As a Lead Theatre Practitioner, you will benefit from competitive salaries, a generous welcome bonus, and comprehensive benefits including private health insurance and 33 days of annual leave. Join our dedicated team where your expertise will be valued, and you will have the opportunity to lead and inspire others in a state-of-the-art facility committed to delivering the highest standards of patient care.
StudySmarter Expert Advice🤫
We think this is how you could land Theatre Scheduler in Maidstone
✨Get Involved with Local Health Initiatives
Join local community health events or volunteer for organisations like public health agencies. This not only builds your experience but also helps you network with industry professionals who might know of openings at places like KIMS Hospital.
✨Tap into Professional Associations
Check out associations like the Institute of Healthcare Management. They often have job boards, networking events, and conferences that are perfect for connecting with potential employers in health sciences administration.
✨Stay Updated with Industry Trends
Follow health policy news and trends—being knowledgeable about the current landscape will not only help you in interviews but also make you stand out as a candidate. You can discuss recent developments and their implications when chatting with folks at KIMS Hospital.
✨Apply Through Our Website for Better Visibility
When you find roles that excite you, especially at places like KIMS Hospital, don’t forget to apply through our website. This can sometimes give you an edge by showing the employer you’re savvy and committed to finding the right fit.
We think you need these skills to ace Theatre Scheduler in Maidstone
Some tips for your application 🫡
Highlight Your Relevant Experience:When applying for a role in health sciences administration, it's super important to spotlight any relevant experience you have in healthcare settings. Whether you've worked in a hospital, a clinic, or any related environment, make sure to detail those roles in your CV – focusing on your responsibilities and achievements that align with the job at KIMS Hospital.
Showcase Your Administrative Skills:Administrative skills are key in this field, so don’t hold back! Make sure your CV reflects your proficiency in things like scheduling, data management, and compliance with health regulations. Mention specific software you’ve used, such as patient management systems, as this will demonstrate your hands-on abilities and readiness for the role at KIMS Hospital.
Craft a Meaningful Cover Letter:Your cover letter should reflect your passion for the health sciences field and your eagerness to contribute to KIMS Hospital. Share a bit about why you’re drawn to this sector, any impactful situations or challenges you’ve encountered, and how they’ve shaped your desire to work in health sciences administration. This personal touch can really set you apart!
Tailor Your Documents to the Job:Don't use a one-size-fits-all approach! Make sure your CV and cover letter are specifically tailored for this role. Highlight any certifications you have relevant to health administration, and ensure you clearly connect your previous roles to the skills needed for the full-time position at KIMS Hospital. This way, you're showing them you’ve done your homework and are genuinely interested in being a part of their team.
How to prepare for a job interview at KIMS Hospital
✨Showcase Your Administrative Skills
In health sciences administration, being organised is key. Make sure you can demonstrate your skills in managing schedules, paperwork, and data accurately. Be ready to discuss specific tools you've used, like electronic health record systems or scheduling software, and how they improved efficiency in your past experiences.
✨Know Your Regulations
Familiarity with healthcare regulations and compliance is crucial. Brush up on HIPAA, GDPR, or other relevant policies before your interview. We recommend preparing examples of how you've ensured compliance or handled sensitive information in past roles—this will show you're not just knowledgeable but also responsible.
✨Prepare for Scenario Questions
Interviews for administrative roles often involve scenario-based questions to assess your problem-solving skills. Practice responses to common situations you might face, such as dealing with a challenging patient or managing a sudden schedule change. This will not only demonstrate your ability to think on your feet but also highlight your interpersonal skills.
✨Align Your Goals with the Organisation
As a full-time candidate, employers will want to know how your long-term career goals align with their mission. Take some time to research KIMS Hospital’s values and be ready to tie your passion for health sciences administration into their objectives. Demonstrating enthusiasm and career alignment can be a game-changer in this competitive field!
