Administrator - Recruitment and Training in Maidstone

Administrator – Recruitment and Training

Location: KIMS Hospital, Maidstone

Working Hours: Monday to Friday between the hours of 8am - 6pm

Salary: £19,827.60 for 30 hours per week. This is equivalent to a full time (40 hours) salary of £26,436.80

Are you a highly organised administrator who takes pride in accuracy, attention to detail and working efficiently in a fast-paced environment? Do you have a passion for delivering a high-quality service while ensuring work is completed within required timescales? If so we have a great opportunity within our Recruitment and Training team.

Much of your role will focus on supporting Recruitment and Training compliance. You'll work closely with candidates, new starters, hiring managers and colleagues across the hospital to ensure all pre-employment checks, documentation, onboarding and training requirements are completed accurately and on time.

You'll also provide regular flexible administrative support across the wider hospital network, responding to business needs and helping to maintain robust compliance processes.

What you'll be doing

• Preparing employment contracts, offer letters and new starter documentation, ensuring information is accurate and issued within agreed timescales.
• Coordinating pre-employment compliance checks, including Right to Work, references, DBS, occupational health clearance and other role-specific requirements.
• Maintaining accurate and confidential HR, recruitment, training and compliance records, ensuring information is up to date and readily available for audit and reporting purposes.
• Supporting Training administration, including training bookings, mandatory training compliance, e-learning and compliance reporting.
• Producing regular reports and providing accurate compliance information to support the Recruitment & Training Team, managers and wider business.

What we're looking for:

• Experience in a compliance or administrative role within a fast-paced environment.
• Experience in preparing employment contracts, offer letters and new starter documentation, ensuring information is accurate and issued within agreed timescales
• An understanding of areas such as DBS checks, Right to Work, occupational health clearance, mandatory training and employment documentation.
• Strong communication and relationship-building skills, with the confidence to liaise professionally with candidates, colleagues, managers and external organisations.
• Experience of working within a regulated environment, where accuracy, confidentiality and adherence to policies and procedures are essential.

At KIMS Hospital, our people are at the heart of everything we do. You'll be joining a supportive and collaborative Recruitment & Training Team where your work has a direct impact on ensuring we attract, recruit, onboard and develop the talented people who help us deliver exceptional patient care.

If you have questions regarding this role Juliet will be pleased to help. Contact her on 01622 538114 or email recruitment@kims.org.uk

Any offers of employment made by KIMS Hospital for this/these position(s) will be subject to proof of eligibility to work in the UK and receipt of a satisfactory DBS Certificate from the Disclosure & Barring Service. Information about the DBS checks can be found at GOV.UK – DBS checks

Before your interview, take the time to research your potential new employer, finding out about their company values and what you might expect working there. Have a clear travel plan ready for the day of the interview, allowing extra time for possible delays - being punctual will allow you time to gather your thoughts and check your notes. And don't forget to bring the appropriate ID with you.

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There will be opportunity for you to ask questions about the organisation and the role. Take this chance to ask about things that are important to you. Such as, what is expected of you in the first 6 months? Or, what training opportunities are there? Or, what has the interviewers experience of working for the company been like? It's an excellent way of showing genuine interest.

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