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- Tasks: Coordinate group travel logistics and manage vendor contracts for seamless experiences.
- Company: Kim Luxe Travel, a bespoke travel design consultancy with a focus on exceptional value.
- Benefits: Competitive salary, performance bonuses, flexible remote work, and travel discounts.
- Why this job: Join a supportive team and create unforgettable travel experiences for groups.
- Qualifications: Strong organisational skills, contract negotiation experience, and proficiency in travel booking software.
- Other info: Enjoy a dynamic remote work environment with opportunities for personal growth.
The predicted salary is between 30000 - 42000 £ per year.
About Kim Luxe Travel
Kim Luxe Travel is a bespoke travel design consultancy committed to providing exceptional value and uncompromised experiences across all budgets. We specialize in maximizing our clients' travel investment by expertly planning everything from luxury incentives and destination weddings to large budget-conscious group tours. We are committed to meticulous detail, proactive support, and delivering a seamless journey every time.
Role Summary
We are seeking a highly organized and detail-oriented Group Travel Coordinator to manage the full lifecycle of our complex group bookings. This specialist will be responsible for coordinating logistics, managing vendor contracts, and ensuring clear communication between the group leader, individual travelers, and suppliers. The ideal candidate thrives in a remote environment and possesses exceptional problem-solving and communication skills, maintaining our high standard for value-driven service.
Key Responsibilities
- Group Logistics Management: Manage all components of group travel, including room blocks, flight manifests, contracted dining, and private transfers for groups ranging from 10 to 100+ travelers.
- Vendor and Contract Negotiation: Communicate directly with hotels, cruise lines, airlines, and ground operators to secure optimal group rates, contracts, and concessions, maximizing value for the client's budget.
- Financial Oversight: Monitor group payment schedules, manage room attrition deadlines, track commission statements, and process payments accurately within defined deadlines.
- Client Relationship Support: Act as the primary liaison between the group leader and suppliers, providing professional updates, handling group reporting, and assisting with individual traveler inquiries (e.g., specific room requests, pre-trip documentation).
- Documentation and Compliance: Ensure all group files, contracts, passenger details, and insurance documents are meticulously organized, accurate, and compliant with all travel regulations.
Qualifications
- Demonstrated expertise in contract review, negotiation, and financial management related to group blocks.
- Exceptional organizational skills and meticulous attention to detail; ability to manage multiple complex projects simultaneously.
- Proficiency in travel booking software (GDS experience is a plus) and advanced skills in G Suite (Sheets/Excel) for tracking manifests and payments.
- Must possess the ability to communicate assertively and professionally with suppliers and group leaders in a fast-paced, remote environment.
What We Offer
- Competitive salary based on experience and performance bonuses tied to group volume.
- Flexible, remote work environment (work from your location of choice).
- Access to discounted and complimentary travel opportunities (FAM trips).
- A collaborative and supportive team culture committed to Maximized Value and Uncompromised Experiences.
Group Travel Coordinator in London employer: Kim Luxe Travel
Contact Detail:
Kim Luxe Travel Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Group Travel Coordinator in London
✨Tip Number 1
Network like a pro! Reach out to your connections in the travel industry and let them know you're on the hunt for a Group Travel Coordinator role. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Show off your skills! When you get the chance to chat with potential employers, highlight your organisational prowess and attention to detail. Share specific examples of how you've successfully managed group logistics or negotiated contracts in the past.
✨Tip Number 3
Be proactive! If you see a company like Kim Luxe Travel that excites you, don’t wait for a job posting. Reach out directly through our website, express your interest, and showcase how you can add value to their team.
✨Tip Number 4
Prepare for interviews by researching the company’s values and recent projects. Tailor your responses to show how your experience aligns with their commitment to exceptional service and meticulous detail. This will help you stand out as a candidate who truly gets what they’re about.
We think you need these skills to ace Group Travel Coordinator in London
Some tips for your application 🫡
Show Off Your Organisational Skills: As a Group Travel Coordinator, being organised is key! Make sure your application highlights your ability to manage multiple projects and keep everything in order. Use examples from your past experiences to show us how you’ve nailed this in the past.
Communicate Clearly: We love clear communication, so make sure your written application reflects that! Whether it’s your cover letter or CV, keep your language professional yet friendly. Show us you can communicate effectively, just like you would with clients and suppliers.
Tailor Your Application: Don’t just send a generic application! Take the time to tailor your CV and cover letter to fit the Group Travel Coordinator role. Mention specific skills and experiences that align with our job description, especially around logistics and vendor management.
Apply Through Our Website: We want to make the application process as smooth as possible for you. So, be sure to apply through our website! It’s the best way for us to receive your application and ensures you’re considered for the role.
How to prepare for a job interview at Kim Luxe Travel
✨Know Your Stuff
Before the interview, dive deep into Kim Luxe Travel's mission and values. Understand their approach to group travel and be ready to discuss how your skills align with their commitment to exceptional value and meticulous detail.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational prowess. Discuss specific instances where you managed complex projects or coordinated logistics for large groups, demonstrating your attention to detail and ability to juggle multiple tasks.
✨Master the Art of Communication
Since the role involves liaising with various stakeholders, practice articulating your thoughts clearly and professionally. Be ready to explain how you've effectively communicated with clients and suppliers in past roles, especially in a remote setting.
✨Be Ready to Negotiate
Brush up on your negotiation skills! Prepare to discuss your experience with vendor contracts and securing optimal rates. Think of examples where you successfully negotiated terms that benefited both the client and the supplier.
