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- Tasks: Support HR operations and coordinate recruitment in a fast-paced retail environment.
- Company: Join Kiltane, a luxury cashmere brand based in Edinburgh.
- Benefits: Gain hands-on HR experience with opportunities for growth and development.
- Other info: Dynamic role with a focus on teamwork and process improvement.
- Why this job: Be a key player in shaping the employee experience at a growing brand.
- Qualifications: Experience in HR administration and knowledge of UK employment legislation required.
The predicted salary is between 28800 - 43200 £ per year.
We are Kiltane, an Edinburgh based brand specialising in cashmere and dedicated to creating easy-to-wear timeless luxury for everyday living.
About the role
We’re looking for a confident and experienced HR Coordinator to join our growing retail business. This role is ideal for someone who already has solid HR administration experience and is ready to take on more responsibility, working closely with managers and supporting the wider HR team.
You will be involved in the day-to-day running of HR operations, acting as a key point of contact for routine people queries and helping to keep things running smoothly across stores and head office. This is a hands-on role in a fast-paced retail environment.
Responsibilities
- Keeping employee records accurate, up to date and compliant with GDPR
- Supporting employees through the full employment lifecycle, from joining the business through to leaving
- Preparing contracts, offer letters and other HR-related documents
- Conducting right-to-work checks and supporting compliance with UK employment legislation
- Coordinating absence management, annual leave records and probation reviews
- Providing administrative support during disciplinary, grievance and performance processes
- Acting as a first point of contact for day-to-day HR queries, offering guidance where appropriate and escalating more complex issues
- Supporting and coordinating the monthly payroll process using Sage Payroll
- Making sure payroll information such as hours, overtime and changes is accurate and up to date
- Assisting with statutory payments including SSP and SMP
- Working closely with finance, payroll providers and managers to resolve any payroll queries
- Supporting store and area managers with people-related administration across multiple sites
- Coordinating recruitment administration, including advertising roles, arranging interviews and managing onboarding paperwork
- Helping with HR reporting, audits and ongoing improvements to processes and systems.
Skills & Experience
Essential
- Proven experience in an HR administration or HR coordinator role
- A good working knowledge of UK employment legislation
- Strong organisational skills and the ability to manage multiple priorities
- Excellent attention to detail and a clear understanding of confidentiality
- Confidence using HR systems and Microsoft Office (Word, Excel and Outlook)
- Comfortable dealing directly with managers, directors and employees
Desirable
- Experience supporting payroll, ideally using Sage Payroll
- CIPD Level 3 (or working towards) or willingness to study
- Experience working in a fast-paced or multi-site retail business
- An interest in improving processes and finding better ways of working
Personal Qualities
- Approachable and professional communication style
- Able to work independently while still being a strong team player
- Proactive and practical, with a solutions-focused mindset
- Comfortable working at pace in a busy, changing environment.
Human Resources Recruitment Coordinator in Edinburgh employer: Kiltane
Contact Detail:
Kiltane Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Human Resources Recruitment Coordinator in Edinburgh
✨Tip Number 1
Network like a pro! Reach out to your connections in the HR field, attend industry events, and don’t be shy about asking for informational interviews. We all know that sometimes it’s not just what you know, but who you know!
✨Tip Number 2
Prepare for those interviews by researching Kiltane and understanding their values. We want to see how you can fit into their culture and contribute to their mission of creating timeless luxury. Tailor your answers to show you’re the perfect match!
✨Tip Number 3
Practice makes perfect! Get a friend to do mock interviews with you. We can’t stress enough how important it is to feel confident and articulate when discussing your HR experience and how it aligns with the role.
✨Tip Number 4
Don’t forget to follow up after your interview! A simple thank-you email can go a long way. It shows your enthusiasm for the role and keeps you fresh in their minds. And remember, apply through our website for the best chance!
We think you need these skills to ace Human Resources Recruitment Coordinator in Edinburgh
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the HR Coordinator role. Highlight your relevant experience in HR administration and any specific skills that match the job description, like your knowledge of UK employment legislation.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you're the perfect fit for Kiltane. Mention your passion for HR and how your previous roles have prepared you for this hands-on position in a fast-paced retail environment.
Show Off Your Organisational Skills: Since this role involves managing multiple priorities, be sure to showcase your organisational skills in your application. Give examples of how you've successfully juggled tasks in previous jobs, especially in HR or similar settings.
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates from us!
How to prepare for a job interview at Kiltane
✨Know Your HR Basics
Make sure you brush up on UK employment legislation and HR best practices. Being able to discuss these confidently will show that you're not just familiar with the role but also understand the legal framework that supports it.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple priorities in previous roles. Kiltane is looking for someone who can juggle various tasks, so be ready to share specific instances where your organisational skills made a difference.
✨Be Ready for Scenario Questions
Expect questions about handling HR queries or managing payroll issues. Think through potential scenarios you might face in the role and how you would approach them. This will demonstrate your proactive mindset and problem-solving abilities.
✨Demonstrate Your Communication Style
Since you'll be interacting with managers and employees alike, practice articulating your thoughts clearly and professionally. Show that you can be approachable while maintaining confidentiality and professionalism in your communication.