At a Glance
- Tasks: Manage project documentation and ensure smooth information flow within the team.
- Company: Join Kilnbridge, a diverse and inclusive construction company.
- Benefits: Flexible working options, professional development, and a supportive team environment.
- Other info: Opportunity to grow in a dynamic environment with a focus on teamwork and excellence.
- Why this job: Be a key player in exciting projects while honing your organisational skills.
- Qualifications: 2 years' experience in document control and strong IT skills required.
The predicted salary is between 30000 - 40000 £ per year.
We have an exciting opportunity for an Information Manager / Document Controller to join one of our project teams, ensuring all project documentation and site administration is maintained in an organised and methodical manner in line with company procedures. Reporting to the Project Manager and accountable to the Administration Manager, you will work closely with the wider project team including Engineers, Surveyors and Head Office support functions, as well as external clients and suppliers. This is a key role in supporting the efficient flow of project information, maintaining accurate records, and ensuring document control processes are consistently followed throughout the project lifecycle.
Responsibilities
- Familiarise yourself with project document control requirements, reporting any deviations or issues
- Work closely with the project team to check, log, register, stamp and distribute all correspondence, documents and drawings
- Maintain site filing systems (electronic and hard copy) in line with company procedures
- Format and issue correspondence, emails, meeting minutes and reports in standard company format
- Assist with the preparation of reporting documentation when required
- Ensure all document registers are accurate, complete and up to date
- Generate reports as required by the project team
- Identify and report any risks to information flow or document control processes
- Ensure obsolete or superseded documents are correctly referenced and access is restricted
- Liaise with contractors, subcontractors and external stakeholders where required
- Support the Project Management Team in compiling handover documentation and client packs
- Maintain site office standards, ensuring a professional and organised environment
- Ensure office supplies and stationery are adequately maintained
- Support project archiving processes at completion (electronic and hard copy)
- Provide general administrative support to the site team as required
Qualifications
- Minimum of 2 years’ experience in a similar Document Controller / Information Manager role within the construction industry
- Knowledge of EDMS systems and document control processes
- Proficient in Microsoft Office applications and general IT systems
- Excellent organisational, planning and prioritisation skills
- Strong attention to detail and ability to produce accurate documentation
- Effective written and verbal communication skills
- Ability to build and maintain strong relationships with colleagues, clients and stakeholders
- Able to work under pressure and manage multiple priorities across projects
- Confident, proactive and professional approach to work
- Ability to remain calm under pressure and problem solve effectively
- Willingness to support team development and collaborate across functions
- Alignment with Kilnbridge values: Responsibility, Integrity, Teamwork and Excellence
Equal Opportunity Statement
Kilnbridge is an equal opportunities employer and a proud member of the Disability Confident Scheme. We are committed to creating a diverse workplace where everyone is treated fairly with dignity and respect. We welcome discussions about flexible working and encourage applicants who may require reasonable adjustments at any stage of the recruitment process. We do not discriminate on the basis of race, religion, colour, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy or marital status.
Document Controller employer: Kilnbridge
Kilnbridge is an exceptional employer that fosters a collaborative and inclusive work culture, making it an ideal place for Document Controllers to thrive. With a strong commitment to employee development and a focus on teamwork, you will have ample opportunities to grow your skills while contributing to meaningful projects in the construction industry. Located in a dynamic environment, Kilnbridge values integrity and excellence, ensuring that all employees are treated with respect and provided with the support they need to succeed.
StudySmarter Expert Advice🤫
We think this is how you could land Document Controller
✨Tip Number 1
Get to know the company inside out! Research their projects, values, and culture. This will help you tailor your conversations and show that you're genuinely interested in being part of their team.
✨Tip Number 2
Network like a pro! Reach out to current or former employees on LinkedIn. Ask them about their experiences and any tips they might have for landing the role. Plus, it could give you an edge if they put in a good word for you!
✨Tip Number 3
Prepare for the interview by practising common questions related to document control and project management. Think about specific examples from your past experience that demonstrate your skills and how you can add value to their team.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email reiterating your interest in the position can leave a lasting impression. And remember, apply through our website for the best chance at getting noticed!
We think you need these skills to ace Document Controller
Some tips for your application 🫡
Know the Role Inside Out:Before you start writing your application, make sure you really understand what the Document Controller role involves. Familiarise yourself with the key responsibilities and qualifications mentioned in the job description. This will help you tailor your application to show how you fit the bill.
Show Off Your Skills:When you're putting together your CV and cover letter, highlight your relevant experience and skills. If you've worked with EDMS systems or have a knack for document control processes, make sure to mention it! We want to see how your background aligns with what we're looking for.
Keep It Professional Yet Personal:While we love a professional tone, don’t be afraid to let your personality shine through. Use clear and concise language, but also feel free to inject a bit of your own style. This helps us get a sense of who you are beyond just your qualifications.
Apply Through Our Website:We encourage you to submit your application through our website. It’s the best way for us to receive your details and ensures you’re considered for the role. Plus, it’s super easy to do! Just follow the prompts and you’ll be on your way to joining our team.
How to prepare for a job interview at Kilnbridge
✨Know Your Documents
Before the interview, make sure you understand the document control requirements specific to the role. Familiarise yourself with common EDMS systems and be ready to discuss how you've managed documentation in previous roles.
✨Showcase Your Organisational Skills
Prepare examples that highlight your organisational abilities. Think of times when you successfully maintained filing systems or ensured accurate document registers. This will demonstrate your attention to detail and planning skills.
✨Communicate Effectively
Practice articulating your thoughts clearly. Since the role involves liaising with various stakeholders, be prepared to discuss how you’ve effectively communicated in past projects, whether through emails, reports, or meetings.
✨Be Proactive and Professional
Exude confidence during the interview. Share instances where you took the initiative to solve problems or improve processes. This aligns with the proactive approach they’re looking for and shows you can handle pressure well.
