At a Glance
- Tasks: Coordinate vetting activities and ensure compliance with security standards.
- Company: Join Kilnbridge, the UK's leading structures specialist with a focus on sustainability.
- Benefits: Employee-owned culture, career growth, and a chance to work on iconic projects.
- Other info: Diverse workplace committed to inclusion and flexible working options.
- Why this job: Make a meaningful impact while ensuring the highest standards of security and compliance.
- Qualifications: Previous admin experience, strong organisational skills, and attention to detail required.
The predicted salary is between 24300 - 29700 £ per year.
About Kilnbridge
Kilnbridge is the UK’s leading structures specialist, delivering some of the country’s most complex and iconic engineering, construction and infrastructure projects. Our expertise spans the full lifecycle of a structure - design, build, adapt, repair and protect - delivered by four specialist operational businesses that combine seamlessly as One Kilnbridge to meet any project’s needs. We are purpose led, focused on building a sustainable and resilient future for the UK, with a reputation for technical excellence, safety and quality built over 35 years. As an employee-owned business, our people are at the heart of everything we do - empowered to contribute, innovate and help shape our continued success. If you want to make a meaningful impact, grow your career and join a team that values expertise and forward thinking, we'd love to hear from you.
We are seeking a detail-oriented and organised Vetting Administrator to join our Vetting & Compliance team. This is a fantastic opportunity for someone who enjoys working in a fast-paced environment, has a passion for accuracy and compliance, and wants to play an important role in ensuring our workforce meets the highest standards of security and regulatory compliance. You'll work closely with candidates, hiring managers and external providers, delivering an excellent vetting experience from start to finish.
What You'll Be Doing
- Coordinating and tracking pre-employment screening and vetting activities from initiation through to completion.
- Verifying identity, employment history, qualifications, right-to-work documentation and other required checks.
- Acting as a key point of contact for candidates, hiring managers and external vetting providers.
- Maintaining accurate records and updating case management systems.
- Monitoring vetting progress and proactively resolving queries or escalating delays where required.
- Producing reports and management information relating to vetting activity.
- Supporting audits and compliance reviews.
- Ensuring all activities are conducted in line with legal, regulatory and company requirements.
- Managing sensitive personal information in accordance with GDPR and data protection standards.
- Providing guidance and support to stakeholders on vetting processes and requirements.
What You'll Need
- Previous administration experience, ideally within vetting, compliance, recruitment, HR or a regulated environment.
- Excellent organisational skills and the ability to manage multiple priorities simultaneously.
- Strong attention to detail and a commitment to maintaining accuracy.
- Great communication skills and a customer-focused approach.
- The ability to build positive relationships with candidates and stakeholders.
- Experience handling confidential information with professionalism and discretion.
- Knowledge of vetting, screening, compliance and data protection principles would be advantageous.
- Competency using Microsoft Office applications and case management systems.
- A proactive and solutions-focused mindset, with the ability to adapt in a busy environment.
- A strong team ethic and commitment to providing an exceptional service.
Why Kilnbridge?
With major projects delivered across the UK - from national infrastructure to clean energy, buildings and complex structural works - Kilnbridge offers the opportunity to work on schemes that leave a lasting legacy on the built environment. With a UK network of offices from London to Runcorn to Lisburn, we are a trusted partner in some of the most highly regulated, constrained and demanding environments working with our customers to support the delivery of projects across the country. We are proud to be an employee-owned organisation where every colleague has a real stake in our success and a voice in how we grow. Our culture is shaped by four core values - Responsibility, Integrity, Teamwork and Excellence - which guide how we work and support one another every day. This has created a workforce that has earned recognition on the Financial Times and Statistas Best UK employers 2026 list. If you're driven by pride in your work, inspired by technical challenge and motivated to help deliver projects that shape communities across the UK, you will thrive at Kilnbridge.
Our Commitment to Inclusion
Kilnbridge is an equal opportunities employer and a proud member of the Disability Confident Scheme. We are committed to creating a diverse workplace where everyone is treated fairly with dignity and respect. We welcome discussions about flexible working and encourage applicants who may require reasonable adjustments at any stage of the recruitment process. We do not discriminate on the basis of race, religion, colour, national origin, sex, sexual orientation, gender identity or expression, age, disability, medical condition, pregnancy or marital status.
Vetting Administrator Kilnbridge Group · Head Office - McDermott House · employer: Kilnbridge Construction Services Limited
Kilnbridge is an excellent employer, offering a dynamic work culture that fosters collaboration and innovation within the Pre-Construction team. With a strong focus on employee growth, you will have the opportunity to mentor junior estimators while leading significant RC frame and civil projects across the UK, ensuring your contributions are both meaningful and impactful. The company values its employees by providing competitive benefits and a supportive environment that encourages professional development.
Contact Details:
Kilnbridge Construction Services Limited Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Vetting Administrator Kilnbridge Group · Head Office - McDermott House ·
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Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
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We think you need these skills to ace Vetting Administrator Kilnbridge Group · Head Office - McDermott House ·
Some tips for your application 🫡
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How to prepare for a job interview at Kilnbridge Construction Services Limited
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Kilnbridge Construction Services Limited.
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Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
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