At a Glance
- Tasks: Support the Conveyancing Department by managing client communications and ensuring smooth transactions.
- Company: Dynamic law firm located in vibrant Bristol city centre.
- Benefits: Competitive salary, professional development, and a supportive team environment.
- Other info: Great opportunity for career growth in the legal field.
- Why this job: Join a fast-paced team and make a real difference in clients' lives.
- Qualifications: Experience in a busy office and strong communication skills are essential.
The predicted salary is between 28800 - 43200 € per year.
Reports to: Residential Conveyancing Team Leader
Location: Bristol
Work under the supervision of the Residential Conveyancing Team Leader to support the Conveyancing Department in delivering a high level of customer service to clients. The role will involve ensuring the smooth running of the Department by assisting with completions, compliance and communication. You will be responsible for ensuring all internal processes are conducted to a high standard and actively assisting the Department with the progress of transactions.
Key Responsibilities
- Build strong relationships with clients.
- Efficiently and proactively communicate with clients and key stakeholders.
- Collaborate with the Conveyancing Department to deliver a seamless service.
- Update Case Management System and client records.
- Be aware of key dates for auction matters and new build sites to ensure that these matters are prioritised and the client completes the necessary documentation in time.
- Remind the Fee Earner and the client of key deadlines.
- Be aware of internal processes and ensure all files are compliant.
- Deal with preparation for completion day as well as making sure the completion day runs smoothly and the client is kept updated.
- Ensure pre-completion checks, to include payment forms, are completed in advance of completion.
- Monitor internal systems to ensure that cases are progressed regularly and efficiently.
- Monitor Land Registry OS1 / OS2 searches to ensure applications are submitted on time.
- Monitor Land Registry requisitions and ensure that they are allocated to Fee Earners to deal with promptly to avoid cancellations.
- Order searches.
- Prepare Contract Packs.
- Download and issue Mortgage Offers.
Person Specification
The Ideal Candidate
The ideal candidate will be able to assist the Conveyancing Department by proactively communicating both internally and externally with key stakeholders by progressing files throughout the progression of matters to ensure customer satisfaction. They will act in a friendly manner, tailor their approach to fit the needs of each client and be confident in communicating with clients via email, telephone and in person. The ideal candidate will have excellent organisation skills and be able to autonomously manage their workload.
Qualifications – Desirable
- Law Degree.
- Training and qualifications relevant to conveyancing.
Experience – Essential
- Previous experience in a fast-paced office environment.
- Experience working with clients.
- Communication skills: You will be working with a wide range of people, from our clients to other solicitors and Agents, so the ability to communicate well and in a professional manner is essential.
- Written communication skills: spelling and grammar.
- Attention to detail: high level of accuracy and attention to detail when preparing legal documents or filling out forms and statements.
- Teamwork: able to work with clients, lawyers, and legal secretaries.
- Strong sense of discretion.
- Courteous and professional demeanor.
- Demonstrate that you can cope well under pressure.
- IT skills: Most work is carried out electronically. Understanding on how to use MS Office.
- Legal terminology, regulations and HM Land Registry system, although full training will be given.
- Ability to work with legal technology (HM Land Registry filing, computer systems, transcription software, Dictaphone etc).
We Offer
Easily accessible Bristol city-centre location.
Note: This job list is not exhaustive and will be subject to periodic review. It may be amended to meet the changing needs of the business. The Post-holder will be expected to participate in this process and we will aim to reach an agreement on any changes.
Conveyancing Assistant in Bristol employer: Kidwells Group
Join our dynamic team in Bristol as a Conveyancing Assistant, where we prioritise a supportive work culture that fosters professional growth and development. With a focus on delivering exceptional customer service, you'll benefit from a centrally located office, collaborative teamwork, and opportunities to enhance your skills in a fast-paced environment. We value strong relationships and effective communication, ensuring that every employee feels valued and empowered to contribute to our success.
StudySmarter Expert Advice🤫
We think this is how you could land Conveyancing Assistant in Bristol
✨Tip Number 1
Networking is key! Get out there and connect with people in the conveyancing field. Attend local events, join online forums, or even reach out to professionals on LinkedIn. Building relationships can open doors to job opportunities that aren't advertised.
✨Tip Number 2
Practice your communication skills! Since you'll be dealing with clients and stakeholders, being able to express yourself clearly is crucial. Try role-playing scenarios with friends or family to boost your confidence before interviews.
✨Tip Number 3
Stay organised! Use tools like calendars or task management apps to keep track of deadlines and important dates. This will not only help you in your job but also impress potential employers with your proactive approach.
✨Tip Number 4
Apply through our website! We want to see your application, so make sure you submit it directly on our platform. This shows your enthusiasm for the role and helps us keep track of your application more efficiently.
We think you need these skills to ace Conveyancing Assistant in Bristol
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Conveyancing Assistant role. Highlight any previous experience in a fast-paced office environment and your communication skills, as these are key for us.
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to explain why you’re passionate about conveyancing and how you can contribute to our team. Be friendly and professional, just like we are at StudySmarter.
Show Off Your Attention to Detail:Since this role involves preparing legal documents, make sure to proofread your application for any spelling or grammar mistakes. We love candidates who pay attention to detail, so show us you’ve got it!
Apply Through Our Website:We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures you don’t miss out on any important updates from our team.
How to prepare for a job interview at Kidwells Group
✨Know Your Stuff
Make sure you brush up on conveyancing terminology and processes. Familiarise yourself with the key responsibilities listed in the job description, like handling completions and compliance. This will show that you're not just interested in the role but also understand what it entails.
✨Show Off Your Communication Skills
Since this role involves a lot of client interaction, be prepared to demonstrate your communication skills. Think of examples where you've effectively communicated with clients or stakeholders in the past. Practising how you would explain complex legal terms in simple language can really impress.
✨Be Organised and Detail-Oriented
Highlight your organisational skills during the interview. You might want to share specific examples of how you've managed multiple tasks or deadlines in previous roles. Mentioning your attention to detail, especially when preparing legal documents, will also resonate well with the interviewers.
✨Ask Smart Questions
Prepare some thoughtful questions about the team dynamics or the tools they use for case management. This shows that you're genuinely interested in the role and eager to contribute to the team's success. Plus, it gives you a chance to assess if the company culture aligns with your values.
