At a Glance
- Tasks: Support the Boys Academy with admin and operations, ensuring smooth delivery of football programmes.
- Company: Join Aston Villa Football Club, a prestigious and ambitious football club.
- Benefits: Enjoy fantastic staff benefits and be part of a thriving team culture.
- Other info: Opportunity for career growth in a dynamic, fast-paced setting.
- Why this job: Shape the experience of young players in an elite football environment.
- Qualifications: Experience in administration within a football academy and strong Microsoft Office skills.
The predicted salary is between 25000 - 30000 £ per year.
Our Boys Academy Department has been awarded the prestigious category one status accolade, demonstrating that we provide the highest level of quality coaching, education, training, and facilities for our youth football provision. To support our ambitious plans for nurturing, encouraging and developing talent at this level, we have an exciting opportunity for Administration and Operations Assistant to join the team.
The Role
This is a pivotal role to our Boys Academy which will provide comprehensive administrative and operational support across several departments, helping to ensure the efficient delivery of our football programme and the highest standards of player care. Working within a fast-paced, high-performance environment, you will play an integral part in co-ordinating the Academy games programme up to our U18 squad, supporting domestic and international tours and tournaments, managing travel and logistics, and maintaining strong relationships with staff, players, parents and external stakeholders. You will ultimately ensure our programmes are delivered professionally, efficiently and in line with Premier League, UEFA and Club standards.
You will also contribute and support wider Boys Academy operations by processing expense claims, booking travel for staff, recording minutes at key multi-disciplinary meetings, supporting colleagues during periods of leave, and representing the Boys Academy at internal stakeholder meetings across the Club as and when required.
The Person
This is an opportunity to be at the heart of an elite youth football environment where your role will directly shape the operation and experience of our Boys Academy for our players, parents and staff. We are looking for someone who has worked at a Category 1 or 2 Academy within an operations/administration department. You will bring a proven track record in an administrative role and be highly proficient in using Microsoft Office. You will need to be organised with the ability to multi-task and prioritise in a fast-paced environment with exceptional attention to detail, accuracy and discretion.
Communication, both written and verbal, will be a key element of this role - you will need to be able to build positive, proactive relationships across all our stakeholders including players, parents and members of our multi-disciplinary team. You must hold a full UK driving licence with access to a vehicle to travel between our Club sites; Villa Park, London Office and Bodymoor Heath Training Ground.
Why Join Us?
There has never been a better time to join Aston Villa Football Club. Our drive to succeed is visible on the global stage, we are building a family ethos and culture to be proud of, and realising our ambitious plans for the expansion and improvement of our world‑class facilities. If you are already excited by this challenge and want to play your part in our historic Club, then you'll be pleased to hear about our amazing staff benefits you'll receive whilst working for us!
Equality Statement
Aston Villa Football Club celebrates the diversity of its Club and embrace equal opportunities for all. We welcome applications from all candidates regardless of age, race, disability, gender reassignment, pregnancy and maternity, sexual orientation, marriage and civil partnership, sex and religion or belief.
Safeguarding Statement
Aston Villa Football Club is fully committed to safeguarding children and adults at risk across our Club. As such, we adhere to Safer Recruitment processes and for some roles a satisfactory enhanced disclosure via the Disclosure & Barring Service may be required prior to starting in a role at the Club.
Administration and Operations Assistant (Boys Academy) Aston Villa Football Club in Birmingham employer: Kick it Out
Kick It Out is an exceptional employer dedicated to fostering a positive work culture where passion for sport meets personal development. As a Football Education Coach, you will not only enjoy a competitive salary and generous annual leave but also have the unique opportunity to inspire and mentor young people in South London, making a meaningful impact in their lives. With a focus on growth and community engagement, this role offers a rewarding experience for those looking to contribute to youth development through football.
StudySmarter Expert Advice🤫
We think this is how you could land Administration and Operations Assistant (Boys Academy) Aston Villa Football Club in Birmingham
✨Get Involved in Local Sports Communities
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We think you need these skills to ace Administration and Operations Assistant (Boys Academy) Aston Villa Football Club in Birmingham
Some tips for your application 🫡
Show Off Your Passion for Sports:In your cover letter, let your enthusiasm for sports and recreation shine through! We want to see your genuine interest in the industry and how it's shaped your career choices. Sharing specific experiences, like managing a team or organising an event, can really make you stand out.
Highlight Relevant Experience:When crafting your CV, focus on any relevant internships, volunteer work, or part-time jobs related to sports and recreation management. Make sure to quantify your achievements – did you increase team participation by a certain percentage or successfully lead a project? Numbers speak volumes!
Tailor Your CV for Sports Management:Use a CV format that emphasises your skills in leadership, teamwork, and event coordination. Don’t forget to include specific training or certifications that relate to sports management, as these can set you apart from other applicants. We love seeing candidates with relevant qualifications!
Express Your Long-Term Goals:In your application, we want to see your career aspirations in sports management. Don’t hesitate to include how you envision your future in this industry and how joining Kick it Out aligns with those goals. We’re looking for candidates who are not just a perfect fit for the role but are also excited about growing with us!
How to prepare for a job interview at Kick it Out
✨Highlight Your Passion for Sports
When chatting with Kick it Out, make sure to express your genuine love for sports and recreation. Share experiences that showcase your passion, whether it's managing a local sports team, organising events, or simply being an active participant in various activities. This helps them see you're not just a fit on paper, but also someone who truly cares about the field.
✨Showcase Your Management Skills
This role is all about managing resources and people, so be ready to discuss your leadership and organisational skills. Prepare some examples from your past experiences where you've successfully led a team or managed a project, particularly in a sports or recreation setting. Use the STAR (Situation, Task, Action, Result) technique to make your answers concise and impactful.
✨Be Prepared for Scenario-Based Questions
Expect case studies or scenario-based questions that assess your problem-solving and decision-making skills. You might be asked how you would handle a tricky situation, such as resolving a conflict between team members or managing a crisis during a major event. Think through these scenarios and practice how you’d articulate your thought process and solutions.
✨Demonstrate Enthusiasm for Team Collaboration
In the sports and recreation management field, teamwork is essential. During the interview, be prepared to discuss how you work within a team and foster a collaborative environment. Share success stories where teamwork led to a positive outcome, emphasising how you built relationships and encouraged participation among team members to achieve a common goal.
