Finance Assistant

Kibble is a specialist provider of services for at risk children and young people across the UK. Many of the young people the charity cares for have experienced significant trauma in their lives and we provide a safe, stable environment that is both nurturing and therapeutic. With a robust support network and wide range of integrated services, we offer young people opportunities and encourage them to believe in themselves, feel a sense of belonging, and realise their own self-worth.

Job Purpose: The post holder will provide an essential role in providing support to the Senior Finance Officer and the Head of Finance. Through maintaining financial systems, recording and processing financial information, and production of management reports. The Senior Finance Officer will ensure effective financial management across a group of companies.

Main Duties:

• Issuing sales invoices and managing Accounts Receivable ledger working closely with Local Authorities.
• Liaising with customers and external parties.
• Ensuring expenditure is detailed for analysis reports.
• To print and process all purchase invoices; matching with orders/delivery notes.
• Ensure authorisation in accordance with Kibble’s finance procedures.
• Set up new supplier accounts and maintain existing account details within the Purchase Ledger.
• Ensuring expenditure is coded accurately.
• Liaising with suppliers.
• Producing monthly supplier payments and ad hoc weekly payments.
• Produce electronic payment documentation including email remittance advice notes.
• Prepare, input and reconcile staff expenses in line with expenses policy.
• Maintenance and reconciliation of the Fixed Asset register.
• Reconcile intercompany accounts, credit card transactions, and staff expenses, ensuring accuracy and compliance with company policies.
• Monthly Analytical reports.
• Assist in preparing and presenting monthly management accounts for the Senior Leadership Team, Finance Committee and Board.
• Assist in preparation and posting of month end journals including accruals and prepayments.
• Assist with month end duties – to prepare month end reports and ledger reconciliations.
• Work to tight deadlines while maintaining a high level of accuracy and attention to detail.
• Undertake any other reasonable duties, commensurate with the job title, as may be determined by the Head of Finance.

Qualifications and Experience:

• Preferably educated to AAT Level 4, or equivalent, with demonstrable work experience.
• Previous experience in sales and purchase ledger essential.
• Highly organised with the ability to work on his/her own initiative and prioritise tasks.
• Thorough approach, placing importance on accuracy and attention to detail.
• A good team player with strong interpersonal skills and the ability to work with a variety of people at different levels of seniority.
• An excellent communicator both verbal and written.
• Able to work effectively under pressure and to tight deadlines.
• Receptive to working in a fast paced, changing environment.
• Fast, accurate keyboard skills, with advanced knowledge of Microsoft Excel including Pivot Tables, V-Lookups, formulae etc and Word.
• Experience in the use of a variety of accounting software, particularly Business Central and Payhawk would be advantageous.

What do we offer? Holidays (up to 40 days per year), enhanced sick and maternity pay, cash4health, employee assistance programme, free parking, free meals plus access to physio.

Notes: This job outline reflects the main tasks and responsibilities discharged by the post holder at the present time, however, Kibble reserves the right to alter or amend the content of this job outline to reflect changes to the job or services provided, while maintaining the overall character and level of responsibility for the post. Notwithstanding any information or statement described within this job outline, all duties must be carried out in a way that promotes equality of opportunity, dignity and respect for all individuals and which is consistent with Kibble’s stated policy on equal opportunities. The successful candidate will be subject to PVG Scheme Membership. Having previous convictions will not automatically disbar you from working at Kibble (with the exception of offences against children or other vulnerable groups) and every case is taken on an individual basis. Appointments will be subject to a twelve-month probationary period.