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For Companies At a Glance
- Tasks: Manage supplier invoices, process expenses, and ensure timely payments.
- Company: Join Kia UK, a top automotive brand known for innovation and sustainability.
- Benefits: Enjoy flexible hours, hybrid work, free lunches, and wellness perks.
- Why this job: Be part of a supportive culture with growth opportunities and community involvement.
- Qualifications: GCSE level education, strong Excel skills, and attention to detail required.
- Other info: Located in Walton-on-Thames, with easy access and inclusive hiring practices.
The predicted salary is between 28800 - 43200 £ per year.
Welcome to Kia UK!
Kia UK is a leading automotive brand offering one of the industry's largest range of models across multiple vehicle segments. With 190 Kia Dealers across the country, Kia is widely known for its advanced electrified products.
People are central to Kia UK and every day is an opportunity to learn something new and to grow personally and professionally. This has been recognised with Kia UK already named as one of the UK's Best Workplaces 2025 by Great Place To Work.
The Role
- Responsible for around half of our suppliers across the business - matching invoices to coding costs and VAT on a timely and accurate basis.
- Processing used vehicle invoices checking net buyback value is correct, liaising with fleet companies and de-fleet centre to resolve queries.
- Processing approved staff expenses on Concur expense system checking claims are within our expenses policy and rejecting/adjusting claims outside the policy.
- Cross checking weekly payment runs to suppliers and employees against invoices ensuring accuracy prior to BACS files being sent for approval.
- Pro-actively following up overdue items on suppliers’ statements and pending list on SAP with operational managers to ensure suppliers are paid within credit terms.
- Reconciling parent companies and high value supplier’s statement of account quarterly.
- Pro-actively resolving debit balances on the purchase ledger, maintaining control over the quality of the purchase ledger and allocating payments timely in the correct period.
About You
- Educated to GCSE Level and above
- Excellent Interpersonal skills
- Experience of Microsoft Office, particularly Excel
- Good attention to detail
- Self-motivated to achieve own objectives but can also work within a team to ensure the achievement of wider objectives
- Flexible & positive attitude; Ability to cope with changing demands / priorities
Desirable:
- Knowledge & experience of SAP and Concur expense system
- Experience as an Accounts Payable assistant
We recognise that there may be a number of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don’t exactly match what we’ve outlined in the role description.
The Benefits
- Flexible working hours (core hours between 10:00am-3:00pm)
- Hybrid working (up to 2 days a week remote working pro rata)
- Employee Car Scheme (car lease + insurance all included from £85/month)
- Onsite Chef - free lunch every day
- Private Medical Care (Vitality)
- Annual Health Checks and free flu jabs offered onsite
- Private Dental Care (Denplan, £0 excess)
- Pension with enhanced employer contribution
- Income Protection & life Assurance
- Critical Illness Protection
- 24 days Annual Leave + Bank Holidays
- Wellness benefits including, cycle to work scheme, free eye tests, employee assistance programme, Mental Health First Aiders and more
- Financial hub providing free financial guidance and support
- Enhanced Maternity, Adoption and Shared Parental Leave (up to 6 months full pay)
- Enhanced Paternity Leave
- Free weekly yoga, football, and badminton clubs
- Pool tables, dart board, and massage chairs onsite
- Opportunity to get involved & give back via our charity partners
- Birthday Vouchers
- Celebrations such as our Spring Ball, Christmas events, Social Club and much more!
Location/Travel
The Kia UK Head Office is based in Walton-on-Thames, just a 5 minute walk from the station. We also have plenty of on-site parking for drivers, including EV charging ports.
There is step-free access throughout the building, but please let us know if you require any additional accessibility support and we will cater to your needs as best we can.
Interview Process
- Step 1: CV review
- Step 2: Teams interview
- Step 3: Face-to-face interview
We are committed to providing an inclusive and accessible recruitment process. We understand that every candidate is unique, and we welcome the opportunity to make reasonable adjustments to ensure that all individuals can fully participate in our interview process.
At Kia, we are committed to employing the best-qualified people and provide equal opportunity for the advancement of employees including promotion and training and thereby not discriminating against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief or disability.
Accounts Payable Assistant - Full-time Fixed Term Contract (12 months) employer: Kia
Contact Detail:
Kia Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Accounts Payable Assistant - Full-time Fixed Term Contract (12 months)
✨Tip Number 1
Familiarise yourself with the specific software mentioned in the job description, such as SAP and Concur. Even if you haven't used them before, understanding their basic functionalities can give you an edge during the interview.
✨Tip Number 2
Brush up on your Excel skills, particularly functions related to data analysis and financial reporting. Being able to demonstrate your proficiency in Excel during the interview will show that you're prepared for the role.
✨Tip Number 3
Research Kia UK's recent developments and their commitment to sustainability. Being knowledgeable about the company’s goals and values can help you align your answers with what they are looking for in a candidate.
✨Tip Number 4
Prepare examples of how you've successfully managed deadlines and resolved discrepancies in previous roles. This will showcase your attention to detail and problem-solving skills, which are crucial for an Accounts Payable Assistant.
We think you need these skills to ace Accounts Payable Assistant - Full-time Fixed Term Contract (12 months)
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights relevant experience and skills that align with the Accounts Payable Assistant role. Focus on your attention to detail, proficiency in Microsoft Office, and any experience with SAP or Concur.
Craft a Compelling Cover Letter: Write a cover letter that showcases your enthusiasm for Kia UK and the specific role. Mention how your background fits the job requirements and express your motivation to contribute to their team.
Highlight Relevant Experience: In your application, emphasise any previous roles in accounts payable or finance. Discuss specific tasks you've handled, such as processing invoices or managing expenses, to demonstrate your capability.
Proofread Your Application: Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. A polished application reflects your attention to detail, which is crucial for this role.
How to prepare for a job interview at Kia
✨Know Your Numbers
As an Accounts Payable Assistant, you'll be dealing with invoices and financial data. Brush up on your knowledge of basic accounting principles and be prepared to discuss how you would handle specific scenarios involving invoice discrepancies or payment processing.
✨Familiarise Yourself with SAP and Concur
While experience with SAP and Concur is desirable, showing that you've done your homework on these systems can set you apart. Mention any relevant experience or training you've had, and express your willingness to learn quickly if you're not already familiar.
✨Demonstrate Attention to Detail
In this role, accuracy is key. Be ready to provide examples from your past experiences where your attention to detail made a significant difference. This could be in processing invoices, managing expenses, or reconciling accounts.
✨Show Your Team Spirit
Kia values teamwork, so be prepared to discuss how you've successfully collaborated with others in previous roles. Highlight instances where you contributed to team objectives or helped resolve conflicts, showcasing your interpersonal skills.
