At a Glance
- Tasks: Support HR processes, manage payroll, and assist with employee engagement initiatives.
- Company: Join Kia UK, a leading automotive brand known for innovation and sustainability.
- Benefits: Enjoy flexible hours, hybrid working, free lunches, and comprehensive health benefits.
- Other info: Opportunities for personal growth and a vibrant workplace culture await you!
- Why this job: Be part of a dynamic team making a real impact in the automotive industry.
- Qualifications: Strong Excel skills, attention to detail, and a passion for great employee experiences.
The predicted salary is between 30000 - 40000 £ per year.
Welcome to Kia UK!
Kia UK is a leading automotive brand offering one of the industry’s largest range of models across multiple vehicle segments. With 190 Kia Dealers across the country, Kia is widely known for its advanced electrified products. People are central to Kia UK and every day is an opportunity to learn something new and to grow personally and professionally. This was recognised with Kia UK named as one of the UK’s Best Workplaces™ 2024, 2025 and 2026 by Great Place To Work®.
The Role
This role is responsible for the efficient processing of payroll and reporting along with generalist HR admin support, including invoice processing, maintenance of data across our systems, benefits, recruitment support, employee records management, onboarding/offboarding. This role is crucial to maintaining the smooth functioning of the People & Organisation department and delivering excellent internal service to staff.
- Maintain accurate and up-to-date employee records in HR systems and personnel files.
- Maintain accurate and up-to-date employee records with third party benefit providers.
- Own the collation and submission of payroll data to ADP on a monthly basis.
- Processing of all People & Organisation team invoices using SAP.
- Prepare onboarding materials and support facilitation of the new hire onboarding process.
- Assist with employee offboarding and keeping record and systems updated.
- Respond to internal and external HR-related inquiries or requests and provide assistance.
- Ensure compliance with company policies and employment laws.
- Assist in the preparation of HR reports, metrics, and documentation.
- Coordinate and support with training and development programs.
- Support the team with organising training and tracking completion.
- Support the team with employee engagement initiatives and events.
- Perform general administrative tasks such as data entry, reporting and document preparation.
- Support the recruitment process where required, including posting job advertisements, scheduling interviews, and coordinating with candidates.
- Support and assist the wider team with various projects and initiatives as required.
About You
- Excellent Excel skills for spreadsheets and analysis.
- Excellent organizational and time-management skills.
- Strong attention to detail and accuracy.
- Effective communication and interpersonal skills.
- Good general IT skills including PowerPoint, Word.
- Strong team player with the ability to work with others to ensure the achievement of objectives.
- Enthusiasm and passion for providing great employee experience.
- Ability to handle sensitive information with confidentiality.
- Working towards a recognized HR qualification eg. CIPD (Desirable but not essential).
- Knowledge and experience of HR and Finance systems eg. Workday, SAP (Desirable but not essential).
We recognise that there may be a number of ways to meet our requirements. We are looking for the best candidate for the job and encourage you to apply even if your experience or qualifications don’t exactly match what we’ve outlined in the role description.
The Benefits
- Flexible working hours (core hours between 10:00am-3:00pm).
- Hybrid working (up to 2 days a week remote working pro rata).
- Employee Car Scheme (car lease + insurance all included from £85/month).
- Onsite Chef - free lunch every day.
- Private Medical Care (Vitality).
- Annual Health Checks and free flu jabs offered onsite.
- Private Dental Care (Denplan, £0 excess).
- Pension with enhanced employer contribution.
- Life Assurance.
- 24 days Annual Leave + Bank Holidays.
- Wellness benefits including cycle to work scheme, free eye tests, employee assistance programme, Mental Health First Aiders and more.
- Financial hub providing free financial guidance and support.
- Work from anywhere for one week a year.
- Enhanced Maternity, Adoption and Shared Parental Leave (up to 6 months full pay).
- Enhanced Paternity Leave (up to 4 weeks full pay).
- Free weekly yoga, football, and badminton clubs.
- Pool tables, dart board, and massage chairs onsite.
- Opportunity to get involved & give back via our charity partners.
- Birthday Vouchers.
- Celebrations such as our Spring Ball, Christmas events, Social Club and much more!
Location/Travel
The Kia UK Head Office is based in Walton-on-Thames, just a 5-minute walk from the station. We also have plenty of on-site parking for drivers, including EV charging ports. There is step-free access throughout the building, but please let us know if you require any additional accessibility support and we will cater to your needs as best we can.
Interview Process
- Step 1: CV review.
- Step 2: Teams interview.
- Step 3: Face-to-face interview.
We are committed to providing an inclusive and accessible recruitment process. We understand that every candidate is unique, and we welcome the opportunity to make reasonable adjustments to ensure that all individuals can fully participate in our interview process. If you require any adjustments or support to facilitate your interview, please do not hesitate to let us know.
At Kia, we are committed to employing the best-qualified people and provide equal opportunity for the advancement of employees including promotion and training and thereby not discriminating against any person because of gender, race, ethnicity, age, sexual orientation, religion, belief or disability.
People & Organisation Administrator employer: Kia UK
Kia UK is an exceptional employer, recognised as one of the UK’s Best Workplaces™ for its commitment to employee growth and wellbeing. With a vibrant work culture that promotes flexibility, hybrid working options, and a plethora of benefits including private medical care and wellness initiatives, Kia fosters an environment where employees can thrive both personally and professionally. Located in Walton-on-Thames, the head office offers convenient access and a supportive atmosphere, making it an ideal place for those seeking meaningful and rewarding employment.
StudySmarter Expert Advice🤫
We think this is how you could land People & Organisation Administrator
✨Join HR Networks
Get involved in HR-specific communities, like the Chartered Institute of Personnel and Development (CIPD) and local HR meetups. This is a fantastic way to connect with industry professionals and learn about job openings before they even hit job boards!
✨Make Your Presence Known
Attend HR conferences and workshops in your area to network with potential employers. Don't be shy—introduce yourself, exchange business cards, and let them know you're keen on a full-time role in HR. Who knows, you might just land a friendly face at Kia UK!
✨Leverage Your University Connections
If you’re a recent grad or still in uni, tap into your career services and alumni network. Many universities have connections with companies looking for HR talent, so get those leads and apply through our website for a smoother application process.
✨Showcase Your HR Passion
Create content around HR topics you’re passionate about, like employee engagement or diversity initiatives. Share articles or insights on LinkedIn to demonstrate your knowledge and get noticed by recruiters. It’s a subtle yet effective way to show you’re the right fit for a full-time role at Kia UK.
We think you need these skills to ace People & Organisation Administrator
Some tips for your application 🫡
Show Off Your HR Skills:When you’re crafting your CV, make sure you highlight specific HR skills that are relevant to the role at Kia UK. Include any experience with recruitment processes, employee relations, or performance management, and don’t forget to mention your familiarity with HR software or tools that could give you an edge.
Tailor Your Cover Letter:Your cover letter is your chance to shine, so tailor it to Kia UK and the specific HR role. Highlight your passion for people management and how your unique approach can help foster a positive workplace culture. Be sure to sprinkle in examples from your past experiences that illustrate your problem-solving abilities and interpersonal skills.
Include Relevant Certifications:If you’ve got any HR certifications or relevant training under your belt, be sure to showcase them! These qualifications can really set you apart from other candidates when applying for this full-time HR position at Kia UK. List them prominently on your CV to catch the hiring manager's eye.
Align with Company Culture:Make sure your application speaks to Kia UK's values and culture. Research the company and align your experiences or values with what they stand for. This will show them that you're not only a fit for the role but also for the overall vibe of the team and organisation.
How to prepare for a job interview at Kia UK
✨Brush Up on HR Best Practices
As you're diving into human resources, it’s crucial to be well-versed in the latest HR practices and legislation. Get familiar with key topics like employee engagement, talent acquisition, and diversity initiatives, as these could easily pop up in your interview with Kia UK.
✨Know Your Recruitment Tools
Most HR roles involve using various recruitment tools and ATS (Applicant Tracking Systems). Make sure you can comfortably discuss platforms like Workday or Greenhouse. If you've had direct experience, share those examples; if not, show your eagerness to learn!
✨Highlight Your People Skills
A full-time HR role at Kia UK will require strong interpersonal skills. Prepare to share stories that demonstrate how you’ve successfully navigated conflicts or supported team members in past experiences. Authenticity goes a long way in this field.
✨Stay Current with HR Trends
Being up to speed with current HR trends, like remote working protocols or mental health initiatives, can set you apart. Be ready to discuss how these trends could impact Kia UK and how you would contribute to adapting HR strategies.
