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- Tasks: Support leadership with admin tasks, manage diaries, and organise meetings.
- Company: Established company in a sensitive sector that values discretion and confidentiality.
- Benefits: Full-time hours, Monday to Friday, with a supportive work environment.
- Why this job: Join a dynamic team and make a real impact in a crucial role.
- Qualifications: Experience in office management, strong organisational skills, and attention to detail.
- Other info: Opportunity for career growth in a reputable organisation.
The predicted salary is between 28800 - 43200 £ per year.
Our client, a well-established company operating in a sensitive business sector, is seeking a highly skilled Office Manager / Personal Assistant to provide comprehensive support to their leadership team. This is an exciting opportunity for a candidate with a demonstrable track record in office management and secretarial duties, with strong leadership to join a company that values discretion, confidentiality, and adherence to regulatory policies and procedures.
Responsibilities
- Provide comprehensive secretarial and administrative support to the leadership team
- Manage diaries, organise meetings and travel, and conduct research
- Prepare and edit reports for senior management
- Maintain documentation for governance and assessments
- Handle confidential documents securely and maintain office systems
- Accurately take minutes at meetings
- Manage facilities and lead key strategic projects for the MD
- Take briefs, plan tasks with roadmaps to meet deadlines, and implement stakeholder engagement
- Adapt to change, assess risks and opportunities while adhering to regulatory policies
- Prepare and review tenders
- Demonstrate working knowledge of quality assurance standards (ISO 9001, 14001, 27001)
Requirements
- Demonstrable track record in an Office Management/PA/Secretarial role
- Exceptional organisational, planning, and time management skills
- Strong attention to detail and problem-solving abilities
- Capacity to work under pressure and meet deadlines
- Excellent written and oral communication skills
- Ability to work cross-functionally with diverse clients, including government departments
- High level of discretion and confidentiality
- Proficiency in MS Office
- Ability to manage costs to budget
- Non-smoker
- Eligible to work full-time in the UK
Hours for this role are Monday to Friday 8.30am – 5.30pm
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Contact Detail:
KHR - Recruitment Specialists Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Office Manager / PA
✨Tip Number 1
Network like a pro! Reach out to your connections and let them know you're on the hunt for an Office Manager/PA role. You never know who might have the inside scoop on a job opening or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its leadership team. Show them you’re not just another candidate; you’re genuinely interested in their mission and how you can contribute to their success.
✨Tip Number 3
Practice your responses to common interview questions, especially those related to confidentiality and discretion. Highlight your experience in managing sensitive information and how you’ve successfully navigated similar challenges in the past.
✨Tip Number 4
Don’t forget to follow up after your interview! A quick thank-you email can go a long way in keeping you top of mind. Plus, it shows your enthusiasm for the role and your professionalism.
We think you need these skills to ace Office Manager / PA
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Office Manager/PA role. Highlight your relevant experience in office management and secretarial duties, and don’t forget to showcase your organisational skills and attention to detail!
Craft a Compelling Cover Letter: Use your cover letter to tell us why you’re the perfect fit for this role. Mention specific examples from your past experiences that demonstrate your ability to handle confidential documents and manage multiple tasks under pressure.
Check Your Spelling and Grammar: Before hitting send, give your application a thorough proofread. We want to see your excellent written communication skills shine through, so make sure there are no typos or grammatical errors!
Submit Through Our Website: We encourage you to apply directly through our website. It’s the easiest way for us to receive your application and ensures it gets into the right hands quickly!
How to prepare for a job interview at KHR - Recruitment Specialists
✨Know Your Stuff
Before the interview, make sure you thoroughly understand the company and its operations. Research their values, especially around discretion and confidentiality, as these are crucial in the sensitive sector they operate in.
✨Showcase Your Skills
Prepare to discuss your previous experience in office management and secretarial roles. Be ready to provide specific examples of how you've successfully managed diaries, organised meetings, and handled confidential documents.
✨Demonstrate Attention to Detail
During the interview, highlight your strong attention to detail. You might be asked to take minutes or prepare reports, so mention any relevant experiences where your meticulousness made a difference.
✨Be Ready for Scenario Questions
Expect questions that assess your problem-solving abilities and capacity to work under pressure. Think of scenarios where you've had to adapt to change or manage risks while adhering to regulatory policies, and be prepared to discuss them.
