At a Glance
- Tasks: Manage office operations, customer interactions, and administrative tasks daily.
- Company: Join a respected family-owned systems provider near Kemsing.
- Benefits: Enjoy a competitive salary and a supportive work environment.
- Other info: Office-based role with a Monday to Friday schedule.
- Why this job: Be part of a dedicated team with opportunities for growth and development.
- Qualifications: Strong admin skills, excellent communication, and proficiency in Microsoft Office required.
The predicted salary is between 22000 - 28000 £ per year.
Overview
Role: Office Manager
Location: Kemsing
Salary: £26,000 – £32,000
Working Hours: Monday to Friday, 8am to 5:30pm (office-based)
About the employer
KHR is collaborating with a respected family-owned systems provider, that is currently seeking a skilled Office Manager to join their dedicated team near Kemsing.
Responsibilities
- Estimates and Quotes
- Sending estimates
- Following up with customers to see if they have any queries
- Liaising with customers both via email and phone
- Processing acceptances for both additional works and quotes
- Scheduling additional works and new installations
- Ordering equipment for accepted works
- General Office Admin
- First point of call for answering phones and dealing with customer enquiries
- Sending monthly routine maintenance reminders by post and email
- Sending monthly contract renewal invoices
- Assisting by email and phone to schedule in routine maintenance visits
- Booking in surveys with new potential clients
- Scanning, post, general admin duties
- Office Management
- Keeping track of office supplies and ordering when necessary
- Greeting clients when they arrive
- Preparing food/drinks for training days
- Responsible for the office looking neat and tidy
- Supporting all departments on adhoc duties
Candidate Profile
- Strong administration skills
- Excellent communication skills, both verbal and written, for effective customer interaction
- Strong organisational and time management abilities to handle multiple tasks simultaneously
- Proficiency in Microsoft Office suite, particularly Excel
- Meticulous attention to detail and a commitment to accuracy
- Ability to work independently and as part of a team, demonstrating a proactive and collaborative approach
KH Recruitment Ltd is acting as an Employment Agency in relation to this vacancy. KHR – Recruitment Specialists is a trading name of KH Recruitment Ltd.
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Contact Details:
KHR - Recruitment Specialists Recruitment Team
StudySmarter Expert Advice🤫
We think this is how you could land Office Manager in Sevenoaks
✨Tip Number 1
Familiarise yourself with the company and its values. Research their history, mission, and any recent projects or achievements. This knowledge will help you demonstrate your genuine interest during any conversations.
✨Tip Number 2
Practice your communication skills. Since the role involves liaising with customers via email and phone, consider role-playing scenarios with a friend to enhance your verbal and written communication abilities.
✨Tip Number 3
Showcase your organisational skills by preparing a mock schedule or plan for managing office tasks. This can be a great talking point in interviews, demonstrating your proactive approach to office management.
✨Tip Number 4
Get comfortable with Microsoft Excel. Brush up on your skills by creating sample spreadsheets or using online tutorials. Being proficient in Excel is crucial for this role, and it will set you apart from other candidates.
We think you need these skills to ace Office Manager in Sevenoaks
Some tips for your application 🫡
Tailor Your CV:Make sure your CV highlights relevant experience and skills that match the Office Manager role. Emphasise your administration skills, communication abilities, and proficiency in Microsoft Office, particularly Excel.
Craft a Compelling Cover Letter:Write a cover letter that showcases your enthusiasm for the position. Mention specific responsibilities from the job description, such as handling customer enquiries and managing office supplies, to demonstrate your understanding of the role.
Showcase Your Organisational Skills:In your application, provide examples of how you've successfully managed multiple tasks or projects simultaneously. This will highlight your strong organisational and time management abilities, which are crucial for the Office Manager position.
Proofread Your Application:Before submitting, carefully proofread your CV and cover letter for any spelling or grammatical errors. Attention to detail is key for this role, so ensure your application reflects that quality.
How to prepare for a job interview at KHR - Recruitment Specialists
✨Showcase Your Organisational Skills
As an Office Manager, you'll need to juggle multiple tasks. Be prepared to discuss specific examples of how you've successfully managed your time and organised your workload in previous roles.
✨Demonstrate Strong Communication Abilities
Effective communication is key in this role. Practice articulating your thoughts clearly and confidently, and be ready to provide examples of how you've handled customer interactions or resolved conflicts.
✨Familiarise Yourself with Microsoft Office
Since proficiency in Microsoft Office, especially Excel, is crucial, brush up on your skills. Be ready to discuss how you've used these tools in past positions to enhance productivity or manage data.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities. Think of scenarios where you had to deal with challenging situations, such as managing a difficult client or coordinating a last-minute schedule change, and how you handled them.
