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- Tasks: Support the Managing Director with admin tasks, travel bookings, and meeting coordination.
- Company: Join a growing specialist manufacturing business in Aylesford with a dynamic team.
- Benefits: Enjoy flexible part-time hours and a professional work environment.
- Why this job: Gain valuable experience in a supportive role while contributing to exciting projects.
- Qualifications: Previous EA or PA experience, strong Microsoft Office skills, and excellent attention to detail required.
- Other info: Flexible working hours from 9.30am to 2.30pm, Monday to Friday.
KHR are partnering with a specialist manufacturing business based in Aylesford. Due to ongoing growth and success, they are currently recruiting for an experienced Executive Assistant to join their team on a part-time, permanent basis. The Executive Assistant role will require assisting the Managing Director and senior leadership team with all aspects of administration, including travel bookings, diary management, meeting minutes and coordination, and ad-hoc project management.
To be considered for this role you will need to be a team player, have the ability to work within a small team, be numerate, have excellent attention to detail, and be adaptable to helping colleagues as and when needed. The right candidate will support a professional image and approach to both internal and external stakeholders on behalf of the Managing Director and senior leadership team.
Responsibilities will include:
- Booking all travel for the MD and senior leadership team to agreed deadlines and budgets including the coordination of complex local and international travel arrangements, visas, flights, hotels, hire cars etc.
- Organising and maintaining complex calendars using a high level of tact and integrity, including scheduling meetings and conference calls across different time zones and different channels (including face to face, zoom etc).
- Complete MD's and senior leadership teams expense claims.
- Maintaining and responding to MD's emails.
- Managing the logistics of key meetings, including room reservations, catering requirements, and the production of meeting materials, including presentations.
- Handling all confidential correspondence and data to ensure a professional standard of response.
- Marketing literature input.
- Providing additional general admin support as and when required.
- Providing additional support to large projects.
- Maintain the company's credit cards and expenses.
- Assist the finance department with annual company renewals and official documentation, including insurance renewal processes and reporting.
- Assist with maintaining and updating company documentation.
The ideal candidate will be able to demonstrate:
- Previous experience in a Senior PA or EA position
- Professional & reliable approach
- Well-organised & self-motivated with an excellent eye for detail
- Excellent use of Microsoft Office systems - Excel, Word, Outlook, PowerPoint.
- Use of ERP/MRP systems would be advantageous
- Professional customer service and communication skills
- Flexible, able to multi-task and think on their feet in a pressured environment
- Feel comfortable prioritising a heavy workload and work well under pressure
- Well presented in appearance
Hours for this role will be Monday to Friday, 9.30am-2.30pm (they can be flexible on these hours).
Executive Assistant - Part-time employer: KHR - Recruitment Specialists
Contact Detail:
KHR - Recruitment Specialists Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Executive Assistant - Part-time
✨Tip Number 1
Familiarise yourself with the specific software and tools mentioned in the job description, such as Microsoft Office and any ERP/MRP systems. Being able to demonstrate your proficiency in these areas during an interview can set you apart from other candidates.
✨Tip Number 2
Research the company and its culture thoroughly. Understanding their values and how they operate will help you tailor your responses in interviews and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Prepare examples from your past experience that showcase your organisational skills and ability to manage multiple tasks under pressure. Be ready to discuss how you've successfully handled similar responsibilities in previous roles.
✨Tip Number 4
Network with current or former employees of the company on platforms like LinkedIn. They can provide valuable insights into the role and the company culture, which can help you during the interview process.
We think you need these skills to ace Executive Assistant - Part-time
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your previous experience as a Senior PA or EA. Emphasise your organisational skills, attention to detail, and proficiency in Microsoft Office systems, especially Excel, Word, Outlook, and PowerPoint.
Craft a Compelling Cover Letter: Use your cover letter to showcase your professional approach and reliability. Mention specific examples of how you've successfully managed complex calendars, travel arrangements, and confidential correspondence in past roles.
Highlight Relevant Skills: In both your CV and cover letter, emphasise your ability to multi-task, work under pressure, and adapt to changing priorities. Mention any experience with ERP/MRP systems, as this could give you an edge.
Proofread Your Application: Before submitting, double-check your CV and cover letter for layout, spelling, and grammar. Ensure that all information is accurate and up-to-date, and consider submitting a 'clean' copy of your CV in Word format if it contains heavy graphics.
How to prepare for a job interview at KHR - Recruitment Specialists
✨Showcase Your Organisational Skills
As an Executive Assistant, your ability to manage complex calendars and travel arrangements is crucial. Be prepared to discuss specific examples of how you've successfully organised schedules or coordinated logistics in previous roles.
✨Demonstrate Attention to Detail
This role requires a keen eye for detail, especially when handling confidential correspondence and data. During the interview, highlight instances where your attention to detail made a significant impact on a project or task.
✨Exhibit Professional Communication
You'll be representing the Managing Director and senior leadership team, so it's essential to communicate professionally. Practice articulating your thoughts clearly and confidently, and be ready to discuss how you've handled communication with stakeholders in the past.
✨Prepare for Scenario-Based Questions
Expect questions that assess your problem-solving abilities and adaptability. Think of scenarios where you had to prioritise tasks under pressure or manage unexpected changes, and be ready to explain your thought process and outcomes.
