Khalsa Aid International | Taplow, Buckinghamshire
Contract: Permanent
Hours: Full-time, 37.5 hours per week
Location: Taplow - office-based
Reports to: Operations Manager
Help us deliver humanitarian aid where it is needed most
Are you organised, proactive and passionate about making a difference? Khalsa Aid International is seeking an enthusiastic Operations Assistant to support our humanitarian projects and international missions, helping deliver vital aid to communities affected by disasters, conflict and crisis.
Guided by our principle, "Recognise the Whole Human Race as One", we provide assistance to people regardless of their background, nationality or beliefs.
About the role
Working with the Operations Manager and wider teams, you will coordinate project administration, international mission logistics, research and reporting to help ensure our humanitarian work is delivered safely, efficiently and effectively.
Key responsibilities
- Project coordination: Support project planning, proposals, funding requests, research and the monitoring of activities, deadlines and deliverables.
- Mission logistics: Coordinate international travel, accommodation, transport, insurance, equipment and other essential arrangements.
- Research and development: Research humanitarian needs, potential new countries and regions, local conditions, logistical requirements and security considerations.
- Operational support: Assist with humanitarian aid distribution, supporting volunteers, field teams and international colleagues.
- Reporting and administration: Maintain accurate project and mission records, prepare reports and presentations, and coordinate post-mission reporting.
- Financial administration: Assist with budgets, invoices, expenditure tracking, supplier quotations and procurement.
- Communication and collaboration: Liaise with internal teams, suppliers, local organisations, NGOs and other stakeholders.
- Health, safety and compliance: Help ensure risk assessments, mission documentation, approvals and necessary arrangements are in place before departure.
The person we're looking for
You will be organised, dependable and adaptable, with strong attention to detail and the ability to manage competing priorities, take initiative and work collaboratively. You need to be compassionate, culturally respectful and flexible, with a willingness to travel internationally and occasionally work outside normal hours.
You will have:
- At least four years' experience in an administrative, operations, logistics or project support role.
- Experience supporting project delivery, monitoring progress and working to deadlines.
- Experience coordinating international travel, logistics or operational arrangements.
- Excellent organisational skills and attention to detail.
- Strong written and verbal communication skills.
- Good working knowledge of Microsoft Office and confidence using digital systems.
- The ability to maintain accurate records and handle confidential information.
- A proactive, flexible and solution-focused approach.
- A genuine commitment to humanitarian work and Khalsa Aid International's values.
- Experience working within a charity, NGO or humanitarian organisation.
- Experience in procurement, supplier coordination or financial administration.
- Familiarity with Notion or similar project management systems.
- Knowledge of additional languages relevant to our international operations.
Right to work and equal opportunities
Right to work: Candidates must have the legal right to work in the UK. Khalsa Aid International is unable to offer visa sponsorship for this position.
Equal opportunities: Khalsa Aid International is an equal opportunity employer and welcomes applications from all suitably qualified candidates, regardless of race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, disability, age or any other protected characteristic. We are committed to creating a diverse and inclusive workplace where everyone feels valued, respected and able to contribute.
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Operations Assistant – Humanitarian Aid Charity employer: Khalsa Aid International
Khalsa Aid International is an exceptional employer, offering a supportive and values-driven work environment where employees can make a meaningful impact in the humanitarian sector. With flexible part-time hours and competitive pay, the organisation prioritises employee growth and development, ensuring that team members are equipped to contribute effectively to vital financial operations. Join us in a role that not only enhances your skills but also aligns with your passion for making a difference in the world.
