At a Glance
- Tasks: Support finance functions like bookkeeping, invoicing, and donor fund tracking.
- Company: Join Khalsa Aid International, a global humanitarian organisation making a real difference.
- Benefits: Gain hands-on experience in a fast-paced charity environment with a focus on growth.
- Other info: Diverse and inclusive workplace welcoming all qualified individuals.
- Why this job: Be part of a mission-driven team that values transparency and accountability.
- Qualifications: Studying towards AAT/ACCA/CIMA or relevant degree with finance experience.
The predicted salary is between 25000 - 32000 £ per year.
About Us
Khalsa Aid International is an award-winning global humanitarian organisation providing aid in disaster zones and supporting vulnerable communities worldwide. We are seeking a Finance Assistant to join our growing team and help ensure transparency, accountability, and effective use of donor funds.
The Role
This is an excellent opportunity for someone early in their finance career to gain hands-on experience in a fast-paced charity / NGO environment. You will support core finance functions including accounts payable, bookkeeping, bank reconciliations, donor fund tracking, and financial reporting.
Key Responsibilities
- Process invoices and manage accounts payable
- Record and reconcile donations and income streams
- Perform bank reconciliations and maintain accurate ledgers
- Manage petty cash and staff expenses
- Daily book-keeping and record keeping
- Assist with month-end processes (journals, accruals, prepayments)
- Support budgeting and forecasting activities
- Maintain organised financial records for audit and compliance
- Assist with management accounts and donor reporting
- Monitor and track restricted funds
- Prepare and submit Gift Aid claims (HMRC)
- Update financial data on internal systems (e.g. Notion)
- Coordinate payments across international projects and teams
- Issuing donation receipts
- Ensure finance processes are followed as per finance policies in place
- Assist with adhoc reports
- Expected to assist Operations team, for events to guide on best practices
- Carrying out detailed walkthrough tests for all projects and payments
- Working with other departments to support them where required
- Handling finance-related queries internally and externally; keeping log of all finance letters and documents
- Keeping all finance-related tracker sheets up to date
- Responsible for gift aid
- Assisting with the audit queries and process
Requirements
Essential:
- Studying towards or qualified in AAT / ACCA / CIMA or relevant degree
- 4-5 years’ experience in finance, accounts, or bookkeeping
- Experience with accounting software (Xero, Sage, QuickBooks)
- Strong Excel skills and numerical ability; strong analytical skills
- High attention to detail and organisation
- Strong communication skills
- Deadline oriented and has worked in a fast pace environment
Desirable:
- Experience in charity / non-profit finance
- Knowledge of fund accounting / restricted funding
- Exposure to audit
- Understanding of Gift Aid
- Been previously independently responsible for parts of finance function and as a team leader
What We’re Looking For
- Passion for humanitarian and charity work
- Proactive, adaptable, and solution-oriented mindset
- Ability to manage multiple tasks and meet deadlines
- Strong interpersonal and cross-cultural communication skills
- High level of integrity and professionalism
Candidates must have the legal right to work in UK; we are unable to offer visa sponsorship for this position. We are an equal opportunity employer and welcome applications from all qualified individuals regardless of race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, disability, age, or any other protected status. We are committed to creating a diverse and inclusive workplace where everyone feels valued and respected.
Finance Assistant employer: Khalsa Aid International
Khalsa Aid is an exceptional employer for those passionate about humanitarian work, offering a unique opportunity to lead impactful programmes across India while based in the UK. With a strong commitment to employee growth, a diverse and inclusive work culture, and the chance to make a meaningful difference in vulnerable communities, you will thrive in a supportive environment that values your contributions and fosters professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Assistant
✨Tip Number 1
Network like a pro! Reach out to people in the finance sector, especially those working in charities or NGOs. Attend events, join online forums, and don’t be shy to ask for informational interviews – you never know who might have a lead on your dream job!
✨Tip Number 2
Get your hands dirty with practical experience. Volunteer for finance roles in local charities or non-profits. This not only boosts your CV but also shows your passion for humanitarian work, which is a big plus for us at Khalsa Aid International.
✨Tip Number 3
Prepare for interviews by researching common finance assistant questions and practicing your answers. Be ready to discuss your experience with accounting software and how you handle tight deadlines – we love candidates who can think on their feet!
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, it shows you’re genuinely interested in joining our team and making a difference in the world.
We think you need these skills to ace Finance Assistant
Some tips for your application 🫡
Tailor Your CV:Make sure your CV reflects the skills and experiences that match the Finance Assistant role. Highlight any relevant finance qualifications, software experience, and your passion for humanitarian work. We want to see how you fit into our mission!
Craft a Compelling Cover Letter:Your cover letter is your chance to shine! Use it to tell us why you're excited about this role and how your background makes you a great fit. Be genuine and let your personality come through – we love seeing the real you!
Showcase Your Attention to Detail:In finance, details matter! When filling out your application, double-check for any typos or errors. A polished application shows us you’re serious about the role and have the organisational skills we need.
Apply Through Our Website:We encourage you to apply directly through our website. It’s the best way to ensure your application gets to us quickly and efficiently. Plus, you’ll find all the info you need about the role and our organisation there!
How to prepare for a job interview at Khalsa Aid International
✨Know Your Numbers
Brush up on your finance knowledge, especially around accounts payable, bookkeeping, and bank reconciliations. Be ready to discuss your experience with accounting software like Xero or QuickBooks, as well as your strong Excel skills. This will show that you’re not just familiar with the concepts but can also apply them practically.
✨Show Your Passion for Humanitarian Work
Since Khalsa Aid International is a humanitarian organisation, it’s crucial to express your passion for charity work during the interview. Share any relevant experiences or volunteer work that highlights your commitment to helping vulnerable communities. This will resonate well with the interviewers.
✨Prepare for Scenario Questions
Expect questions that assess how you handle real-life finance situations, such as managing restricted funds or preparing Gift Aid claims. Think of examples from your past roles where you successfully navigated similar challenges. This will demonstrate your problem-solving skills and ability to work under pressure.
✨Ask Insightful Questions
At the end of the interview, have a few thoughtful questions ready about the finance processes or the team dynamics at Khalsa Aid. This shows your genuine interest in the role and helps you gauge if the organisation aligns with your values and career goals.
