At a Glance
- Tasks: Support finance functions like bookkeeping, invoicing, and donor fund tracking.
- Company: Join Khalsa Aid International, a global humanitarian organisation making a real difference.
- Benefits: Gain hands-on experience in a fast-paced charity environment with a focus on growth.
- Other info: Diverse and inclusive workplace welcoming all qualified individuals.
- Why this job: Be part of a mission-driven team that values transparency and accountability.
- Qualifications: Studying towards AAT/ACCA/CIMA or relevant degree with finance experience.
The predicted salary is between 25000 - 32000 £ per year.
About Us
Khalsa Aid International is an award-winning global humanitarian organisation providing aid in disaster zones and supporting vulnerable communities worldwide. We are seeking a Finance Assistant to join our growing team and help ensure transparency, accountability, and effective use of donor funds.
The Role
This is an excellent opportunity for someone early in their finance career to gain hands-on experience in a fast-paced charity / NGO environment. You will support core finance functions including accounts payable, bookkeeping, bank reconciliations, donor fund tracking, and financial reporting.
Key Responsibilities
- Process invoices and manage accounts payable
- Record and reconcile donations and income streams
- Perform bank reconciliations and maintain accurate ledgers
- Manage petty cash and staff expenses
- Daily book-keeping and record keeping
- Assist with month-end processes (journals, accruals, prepayments)
- Support budgeting and forecasting activities
- Maintain organised financial records for audit and compliance
- Assist with management accounts and donor reporting
- Monitor and track restricted funds
- Prepare and submit Gift Aid claims (HMRC)
- Update financial data on internal systems (e.g. Notion)
- Coordinate payments across international projects and teams
- Issuing donation receipts
- Ensure finance processes are followed as per finance policies in place
- Assist with adhoc reports
- Expected to assist Operations team, for events to guide on best practices
- Carrying out detailed walkthrough tests for all projects and payments
- Working with other departments to support them where required
- Handling finance-related queries internally and externally; keeping log of all finance letters and documents
- Keeping all finance-related tracker sheets up to date
- Responsible for gift aid
- Assisting with the audit queries and process
Requirements
Essential:
- Studying towards or qualified in AAT / ACCA / CIMA or relevant degree
- 4-5 years’ experience in finance, accounts, or bookkeeping
- Experience with accounting software (Xero, Sage, QuickBooks)
- Strong Excel skills and numerical ability; strong analytical skills
- High attention to detail and organisation
- Strong communication skills
- Deadline oriented and has worked in a fast pace environment
Desirable:
- Experience in charity / non-profit finance
- Knowledge of fund accounting / restricted funding
- Exposure to audit
- Understanding of Gift Aid
- Been previously independently responsible for parts of finance function and as a team leader
What We’re Looking For
- Passion for humanitarian and charity work
- Proactive, adaptable, and solution-oriented mindset
- Ability to manage multiple tasks and meet deadlines
- Strong interpersonal and cross-cultural communication skills
- High level of integrity and professionalism
Candidates must have the legal right to work in UK; we are unable to offer visa sponsorship for this position. We are an equal opportunity employer and welcome applications from all qualified individuals regardless of race, colour, religion, gender, sexual orientation, gender identity or expression, national origin, disability, age, or any other protected status. We are committed to creating a diverse and inclusive workplace where everyone feels valued and respected.
Finance Assistant employer: Khalsa Aid International
Khalsa Aid is an exceptional employer for those passionate about humanitarian work, offering a unique opportunity to lead impactful programmes across India while based in the UK. With a strong commitment to employee growth, a diverse and inclusive work culture, and the chance to make a meaningful difference in vulnerable communities, you will thrive in a supportive environment that values your contributions and fosters professional development.
StudySmarter Expert Advice🤫
We think this is how you could land Finance Assistant
✨Tap into Campus Networks
If you're still in uni, don’t forget to engage with your campus's career services and attend finance-related events. Banks often do presentations and recruitment drives on campus, so put yourself out there and make use of these opportunities to show off your passion for the field.
✨Get Certified
Consider pursuing relevant certifications like the CFA or ACCA while you’re job hunting. They not only beef up your CV but also connect you with professional bodies which can lead to networking opportunities and even job openings in banking and financial services.
✨Connect on Professional Platforms
Join finance-focused groups on platforms like LinkedIn and engage in discussions. This can really help you stand out from the crowd, allowing potential employers to see your knowledge and interest in industry trends. Plus, you might stumble upon job postings shared exclusively within the group.
✨Apply Directly and Be Proactive
Don’t shy away from reaching out directly to firms like Khalsa Aid International. Use their websites and apply through them, but also consider following up with a polite email to express your enthusiasm. Being proactive can make a huge difference in getting noticed in the competitive financial services sector.
We think you need these skills to ace Finance Assistant
Some tips for your application 🫡
Show Off Your Numbers!:In the banking and financial services world, quantifiable achievements are key. Make sure your CV highlights your grades in relevant subjects, any financial certifications you hold, and specific projects where you've delivered measurable results. Employers love to see how your skills translate into real-world success.
Tailor Your Cover Letter to the Role:When applying for a full-time position, your cover letter should make a direct connection between your experience and the job description. Don't just state your enthusiasm for finance—dive into how your background in banking or financial analysis sets you apart. Let your passion shine through while being specific about what you can bring to Khalsa Aid International.
Include Relevant Financial Software Experience:If you've worked with financial modelling tools or software like Excel, SAP, or specific analytical tools during your studies or internships, bring that up! Highlighting your proficiency can really make your application pop and show you're ready to hit the ground running in a full-time role.
Research and Reflect:Before hitting that 'apply' button on Khalsa Aid International's website, do a little digging. Look up their recent projects, values, and culture. Reflecting their ethos in your application can make a huge difference and show you’re genuinely interested in being part of the team!
How to prepare for a job interview at Khalsa Aid International
✨Brush Up on Financial Analysis Skills
Make sure you're well-versed in financial concepts and analytical techniques relevant to banking and financial services. Get comfortable with tools like Excel for modelling or financial forecasting, as technical questions in this area are common during interviews with Khalsa Aid International.
✨Prepare for Case Studies
Expect to tackle case studies that demonstrate your problem-solving skills in real-world banking scenarios. Familiarise yourself with the types of problems you might face—think risk assessments or investment evaluations—and be ready to articulate your thought process clearly.
✨Show Your Passion for Finance
Since this is a full-time position, employers at Khalsa Aid International will be keen to see your genuine interest in finance. Be prepared to discuss recent industry trends or news articles that excite you, showcasing your enthusiasm and engagement with the field.
✨Network with Industry Professionals
Before your interview, reach out to current or former Khalsa Aid International employees on platforms like LinkedIn. They'll offer unique insights into the company's culture and the interview process, which can give us a delightful edge in showcasing a good fit for the team.
