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- Tasks: Support the Head of Estates in managing property documentation and compliance.
- Company: Join a dynamic team at Pizza Hut Restaurants UK during an exciting transformation.
- Benefits: Enjoy private medical insurance, pension contributions, and a flexible work schedule.
- Why this job: Be part of reshaping the future estate of a well-known brand.
- Qualifications: Experience in property administration and strong organisational skills required.
- Other info: This is a 6-month fixed-term contract, working 3 days a week.
The predicted salary is between 36000 - 60000 £ per year.
Following the company’s restructuring and transition to a more sustainable 64-restaurant estate post pre-pack administration, the Estates function is focused on consolidating and optimising property management across the portfolio. The Estates Coordinator will play a key supporting role to the Head of Estates, particularly in managing and coordinating the extensive documentation required for lease assignments, licence transfers, and property-related legal processes. The role will ensure that all property records, legal documentation, and landlord correspondence are accurate, up to date, and compliant with business and regulatory standards. This role requires a highly organised, detail-oriented individual who thrives in a fast-paced, changing environment and can manage multiple priorities with professionalism and precision.
Responsibilities
- Lease Administration
- Support the Head of Estates with the preparation, review, and completion of all documentation relating to lease assignments, renewals, and surrenders.
- Maintain an accurate and comprehensive database of all lease documentation and key dates (renewals, expiries, rent reviews).
- Assist in collating information for new site acquisitions, disposals, or relocations.
- Documentation & Compliance
- Manage document control for all estates-related contracts, correspondence, and legal documents.
- Ensure all property files (both digital and physical) are consistently maintained and meet audit and compliance standards.
- Track and file key legal documents (licences, deeds, rent deposit agreements, insurance certificates, etc.).
- Assist with the preparation of reports and trackers for lease costs, service charges, and rates payments.
- Work with the Finance team to verify landlord invoices and ensure timely approval and payment.
- Support the Head of Estates in forecasting and budget tracking for property-related expenditure.
- Stakeholder Coordination
- Act as a central point of contact between internal stakeholders (Finance, Legal, Operations) and external partners (landlords, managing agents, solicitors).
- Manage general estates-related correspondence and queries promptly and professionally.
- Support internal communications regarding estate changes, closures, or new site updates.
- People & Culture
- Champion the company’s collaborative and pragmatic culture during this period of transformation.
- Contribute to a supportive, agile, and solutions-focused Estates team, with a proactive approach to problem-solving and process improvement.
Qualifications
- Experience in property or estates administration, preferably within a multi-site hospitality or retail environment.
- Strong understanding of lease documentation and property legal processes.
- Exceptional attention to detail and organisational skills.
- Ability to manage multiple workstreams and deadlines simultaneously.
- Excellent written and verbal communication skills.
- Proficient in Microsoft Office (particularly Excel and Word); experience with property management software advantageous.
- Collaborative team player with a flexible, can-do attitude.
Package
- This is a fixed term contract for a 6-month period 3 days per week.
- Private medical insurance & Income Protection.
- Pension contributions & salary sacrifice scheme.
- Opportunity to play a key role in rebuilding and shaping the future estate of Pizza Hut Restaurants UK.
Estates Coordinator employer: KFC Corporation
Contact Detail:
KFC Corporation Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Estates Coordinator
✨Tip Number 1
Network like a pro! Reach out to people in the industry, attend events, and connect with potential colleagues on LinkedIn. You never know who might have the inside scoop on job openings or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by researching the company and its culture. Understand their values and how they align with your own. This will help you answer questions confidently and show that you're genuinely interested in being part of their team.
✨Tip Number 3
Practice makes perfect! Conduct mock interviews with friends or family to get comfortable with common questions. This will help you articulate your experience and skills effectively when it counts.
✨Tip Number 4
Don’t forget to apply through our website! It’s the best way to ensure your application gets noticed. Plus, we love seeing candidates who take the initiative to engage directly with us.
We think you need these skills to ace Estates Coordinator
Some tips for your application 🫡
Tailor Your CV: Make sure your CV is tailored to the Estates Coordinator role. Highlight your experience in property administration and any relevant skills that match the job description. We want to see how you can contribute to our team!
Showcase Your Attention to Detail: Since this role requires exceptional attention to detail, include examples in your application that demonstrate your organisational skills. Whether it’s managing documentation or coordinating with stakeholders, let us know how you’ve nailed it in the past.
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about the role and how your background aligns with our needs. We love seeing enthusiasm and a proactive approach, so don’t hold back!
Apply Through Our Website: We encourage you to apply through our website for a smoother process. It helps us keep track of applications and ensures you don’t miss out on any important updates. Plus, it’s super easy!
How to prepare for a job interview at KFC Corporation
✨Know Your Documentation
Familiarise yourself with lease documentation and property legal processes before the interview. Being able to discuss specific documents or compliance standards will show that you understand the role and can hit the ground running.
✨Showcase Your Organisational Skills
Prepare examples of how you've managed multiple priorities in a fast-paced environment. Use the STAR method (Situation, Task, Action, Result) to structure your responses, highlighting your attention to detail and ability to stay organised under pressure.
✨Communicate Effectively
Practice your verbal communication skills, as you'll need to liaise with various stakeholders. Be ready to demonstrate how you've handled correspondence or queries in previous roles, showcasing your professionalism and collaborative spirit.
✨Be Proactive About Problem-Solving
Think of instances where you've identified issues and implemented solutions. This role requires a proactive approach, so be prepared to discuss how you can contribute to process improvements within the Estates team.
