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- Tasks: Support the Facilities team in managing property compliance and maintenance schedules.
- Company: Join a dedicated organisation focused on supporting vulnerable individuals.
- Benefits: Gain valuable experience, develop skills, and contribute to meaningful projects.
- Other info: Opportunity for personal growth in a supportive and dynamic environment.
- Why this job: Make a real difference while ensuring safety and compliance for those in need.
- Qualifications: Experience in facilities management and strong organisational skills required.
The predicted salary is between 36000 - 60000 £ per year.
Working as part of the existing Compliance Team, you will assist the Head of Facilities to manage a diverse property portfolio to ensure group wide compliance and continuity of service to support young vulnerable people and adults.
Responsibilities
- Management of the group’s Preventative Planned Maintenance schedule through in-house CAFM system.
- Management of various PPM contracts including Water Hygiene, Fire Alarms, EML & FFE, M&E, HVAC, Electrical and others.
- Review / collation of all statutory certification onto CAFM System.
- Progression of remedial works identified from the PPM certification in line with best practice and in line with the Service Level Agreements & Tenders.
- Monitoring and managing the performance of PPM / Response contractors SLA\’s & KPi\’s.
- Meeting regularly with PPM contractors, chairing review meetings and taking accurate minutes.
- Administration of the Approved Contractors and reviewing contractor documentation to ensure compliance.
- Providing regular reports and assisting the Head of Facilities when required.
- To provide technical support to telephone and email requests from the business.
- Liaise with suppliers and contractors, where required.
- To always provide a professional, courteous and rapid response to business request.
- To prepare and provide monthly regulatory reports.
- To undertake such projects/work of a level commensurate with the responsibility of the post, as designated by the Head of Facilities.
Qualifications
- Essential – Previous experience in a similar role.
- Essential – Able to work effectively without direct supervision.
- Essential – Organised, pragmatic, and solutions-focused.
- Desirable – The ability to demonstrate an understanding of PPM.
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Facilities Officer employer: Keys Group
Contact Detail:
Keys Group Recruiting Team
StudySmarter Expert Advice 🤫
We think this is how you could land Facilities Officer
✨Tip Number 1
Network like a pro! Reach out to your connections in the facilities management field. You never know who might have a lead on a job or can put in a good word for you.
✨Tip Number 2
Prepare for interviews by brushing up on your knowledge of PPM and compliance standards. We want you to be able to chat confidently about your experience and how it relates to the role.
✨Tip Number 3
Don’t forget to follow up after interviews! A quick thank-you email can keep you fresh in their minds and show that you’re genuinely interested in the position.
✨Tip Number 4
Apply through our website! It’s the best way to ensure your application gets seen by the right people. Plus, we love seeing candidates who are proactive about their job search.
We think you need these skills to ace Facilities Officer
Some tips for your application 🫡
Tailor Your CV: Make sure your CV highlights your experience in facilities management and compliance. We want to see how your skills align with the responsibilities listed in the job description, so don’t hold back on showcasing your relevant achievements!
Craft a Compelling Cover Letter: Your cover letter is your chance to shine! Use it to explain why you’re passionate about supporting vulnerable people and how your background makes you a great fit for our Compliance Team. Keep it engaging and personal – we love a good story!
Showcase Your Organisational Skills: Since the role requires being organised and solutions-focused, give examples in your application of how you've successfully managed multiple tasks or projects. We want to see that you can juggle responsibilities like a pro!
Apply Through Our Website: We encourage you to apply directly through our website. It’s the best way for us to receive your application and ensures you’re considered for the role. Plus, it’s super easy – just follow the prompts and you’ll be all set!
How to prepare for a job interview at Keys Group
✨Know Your Compliance Basics
Make sure you brush up on the key compliance regulations relevant to facilities management. Understanding statutory certifications and how they apply to the role will show that you're serious about ensuring group-wide compliance.
✨Familiarise Yourself with CAFM Systems
Since you'll be managing the Preventative Planned Maintenance schedule through an in-house CAFM system, it’s a good idea to get acquainted with how these systems work. If you have experience with similar software, be ready to discuss it!
✨Prepare for Technical Questions
Expect questions about your previous experience with PPM contracts and how you've managed contractors in the past. Be prepared to share specific examples of how you've ensured compliance and handled any challenges that arose.
✨Showcase Your Communication Skills
As you'll be liaising with suppliers and contractors, it's crucial to demonstrate your ability to communicate effectively. Think of examples where you've successfully chaired meetings or resolved issues through clear communication.